Active and deactivated objects

Last update: October 23, 2024

CREATED FOR:

  • Admin

As an Adobe Workfront administrator, you can activate or deactivate objects within the system. We recommend that you never delete the objects that you can deactivate. You should simply deactivate the object to prevent future use and to remove it from the drop-down menus of other objects.

For example, in order to see a certain Hour Type, the Hour Type must be active. An inactive or disabled Hour Type does not appear in the Hour Type drop-down menu, but remains in the system to keep the historical record intact of where this Hour Type might have been used in the past.

The term ‘Active’ is used to identify whether certain objects are enabled in the system. In this context, ‘Active’ is used for the following objects:

Email notifications

You can activate email notifications to allow for certain actions to trigger email notifications for all users.

For information about activating or deactivating email notifications, see Configure event notifications for everyone in the system.

Hour types

You can activate hour types to allow them to be selected by users when logging time.

For information about activating or deactivating hour types, see Manage hour types.

Portfolios

A portfolio must be active in order to appear on the New Project (Business Case) form.

You can make a portfolio active while editing the portfolio.

For information about editing portfolios, see Create a portfolio.

Programs

A program must be active in order to appear on the Program field for a project.

You can make a program active while editing the program.

For information about editing programs, see Create a program.

Templates

A template must be active in order to appear on the Template field for a project.

You can make a template active while editing the template.

For information about editing templates, see Edit project templates.

Approval processes

An approval process must be active in order to appear on the Approval Process field for a project, task, or issue.

You can make an approval process active while editing the approval process.

For information about editing approval processes, see Create an approval process for work items.

Milestone paths

A milestone path must be active in order to appear on the Milestone Path field for a project.

You can make a milestone path active while editing the milestone path.

For information about editing milestone paths, see Create a milestone path.

Custom forms

A custom form must be active in order to appear on the Custom Form field for another object.

You can make a custom form active while editing the custom form.

For information about editing custom forms and for a list of objects that you can associate them with, see Create a custom form.

Companies

A company must be active in order to appear on the Company field for a project, a user, or a template.

You can make a company active while editing the company.

For information, see Create and edit companies.

Users

A user must be active in order to appear in any type-ahead fields of all other objects when making assignments or sharing them.

You can deactivate users from the user page, or as you are editing a user.

For information about deactivating users, see Deactivate or reactivate a user.

IMPORTANT
If your organization has been onboarded to the Adobe Business Platform, you must deactivate users through the Adobe Admin Console.
For instructions on deactivating a user in the Adobe Admin Console, see the section “Remove users” in the article Manage users individually or contact your Adobe Admin Console Administrator.
For a list of procedures that differ based on whether your organization has been onboarded to the Adobe Business Platform, see Platform-based administration differences (Adobe Workfront/Adobe Business Platform).

Teams

A team must be active in order to appear in any type-ahead fields of all other objects when making assignments or sharing them.

You can deactivate teams when you edit a team.

For information about deactivating teams, see Deactivate a team.

Job Roles

A job role must be active in order to appear in any type-ahead fields of all other objects when making assignments or sharing them.

You can deactivate job roles when you edit them.

For information about deactivating job roles, see Deactivate job roles.

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