Grant access to teams

Last update: August 12, 2024

CREATED FOR:

  • Admin

As an Adobe Workfront administrator, you can use an access level to define a user’s access to teams in Workfront, as explained in Access levels overview.

Access requirements

Expand to view access requirements for the functionality in this article.

You must have the following access to perform the steps in this article:

Adobe Workfront planAny
Adobe Workfront licensePlan
Access level configurations

You must be a Workfront administrator.

NOTE: If you still don't have access, ask your Workfront administrator if they set additional restrictions in your access level. For information on how a Workfront administrator can modify your access level, see Create or modify custom access levels.

Configure users’ access to edit users using a custom access level

  1. Begin creating or editing the access level, as explained in Create or modify custom access levels.

  2. Click the gear icon on the View or Edit button to the right of Teams, then select the abilities you want to grant under Fine-tune your settings.

    • View: If you are configuring how users with any license can view teams, change any of the following options:

      View teams associated with my groups

      Enabled: When users look for teams in a Team type-ahead field, the users can see the teams associated with their groups whether or not they are team members.

      Disabled: When users look for teams in a Team type-ahead field, the users can see the teams associated with their groups only where they are team members

      This option is enabled by default.

      View all teams

      When this option is enabled and users look for teams in a Team type-ahead field, the users can see and select any team.

      This option is enabled by default.

    • Edit: If you are configuring how users with a Plan license and Work license can manage teams, change any of the following options:

      Create

      Allows users with a Plan license or Work license to create teams.

      This option is enabled by default.

      Delete

      Allows users with a Plan license to delete the teams that they have access to edit (unavailable for users with a Work license).

      This option is enabled by default.

      Edit teams in groups I manage (Group Admins only)

      Allows Plan license users who are designated as group administrators to edit teams associated with the groups they manage.

      This option is enabled by default.

      Edit teams I'm on

      Allows users Plan license or Work license to edit teams where they are a member.

      This option is disabled by default.

      View teams associated with my groups

      Enabled When users look for teams in a Team type-ahead field, the users can see the teams associated with their groups whether or not they are team members.

      Disabled: When users look for teams in a Team type-ahead field, the users can see the teams associated with their groups only where they are team members

      This option is enabled by default.

      View all teams

      When this option is enabled and users look for teams in a Team type-ahead field, the users can see and select any team.

      This option is enabled by default.

  3. Click the X to close the Fine-tune your settings box.

  4. (Optional) To configure access settings for other objects and areas in the access level you are working on, continue with one of the articles listed in Configure access to Adobe Workfront, such as Grant access to tasks and Grant access to financial data.

  5. When you are finished, click Save.

NOTE

  • The following are true, regardless of access level settings:

    • Team owners can always view and edit their teams
    • Users always have access to view the teams they’re on

  • The configuration of any option available for both View and Edit (such as “View teams associated with my groups”) is retained if you decide to select View instead of Edit or Edit instead of View in an access level.

Access to teams by license type

For information about what users in each access level can do with issues, see the section Teams in the article Functionality available for each object type.

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