DocumentationWorkfrontWorkfront Guide

Access to objects and areas by license type

Last update: May 27, 2025
  • Topics:
  • System Setup and Administration

CREATED FOR:

  • Admin

The table below tells you the highest level of access (Edit or View) that each of the Adobe Workfront licenses allow for the objects and areas in Workfront.

  • View: The user can review and share items.

  • Edit: The user can create, edit, delete, and share items.

    NOTE
    When another user shares an object, the sharer can specify permissions that limit their ability to edit it. For more information on the new license types, see Overview of sharing permissions on objects.
    NOTE
    This article contains information on object access for the legacy license types. For information on the new license types, see New access levels overview and New licenses overview.
Plan
Work
Review
Request
External
Projects
Edit
Edit (without Create permissions)
View
View (only the Details page)
No Access
Tasks
Edit
Edit
View
View
View
Issues
Edit
Edit
Edit
Edit
No Access
Portfolios
Edit
View
View
No Access
No Access
Programs
Edit
View
View
No Access
No Access
Reports, dashboards, and calendars
Edit
View
View
View*
View (only for calendars, no sharing permissions)
Filters, views, and groupings
Edit
Edit
Edit
Edit
No access
Documents
Edit
Edit
Edit
Edit
View (no sharing permissions)
Users
Edit
View
View
View
View
Teams
Edit
Edit
View
View
No access
Templates
Edit
No access
No access
No access
No access
Financial data
Edit
View (only the Finance area in Project Details)
View
No access
No access
Resource Management
Edit
View
View
No access
No access
Scenario Planner
Edit
Edit
Edit
No access
No access
Workfront Goals
Edit
Edit
Edit
Edit
No access

* Users with a Request license can view only reports, dashboards, and calendars that are shared with them.

NOTE
Users with a Review license or a Request license have limited sharing capabilities. For more information, see Licenses overview.
External users cannot search for items in Workfront. They can view documents and calendars that are specifically shared with them. They can also see the users that share items with them.

You can find detailed information about what the access levels allow for each object and area in the following articles:

  • Grant access to projects
  • Grant access to tasks
  • Grant access to issues
  • Grant access to documents
  • Grant access to portfolios
  • Grant access to programs
  • Grant access to reports, dashboards, and calendars
  • Grant access to filters, views, and groupings
  • Grant access to users
  • Grant access to teams
  • Grant access to templates
  • Grant access to financial data
  • Grant access to Resource Management
  • Grant access to Scenario Planner
  • Grant access to Adobe Workfront Goals
recommendation-more-help
5f00cc6b-2202-40d6-bcd0-3ee0c2316b43