Share a proof from the proofing viewer

If the left icon menu is not displayed, click the Menu icon on the upper-left corner of the proofing viewer.

In the left icon menu of the proofing viewer, click the Share  icon.

In the Share proof options that appear, make sure Get shareable link is selected.

Do either of the following:

• To copy the link to your clipboard, click Copy link.

  You can now distribute the link via a third-party tool, such as a chat or an email application.

• To email the link directly from Adobe Workfront, do the following:

  1. In the Or email link to field, begin typing and select the name of your recipient. Or specify the email address of an external user who you want to share with.

     note note
     NOTE
     If you see an alias email when sharing a proof, don’t create a new guest user by entering the original email if a corresponding alias email exists.

  2. Select from the following options:

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     Send public link	Includes a button in the email notification that directs users to the proof within the proofing viewer they are using and grants View access. If Subscribe to proof via public URL or embed code is turned off for the proof, users can sign in with their Workfront login credentials to add comments to the proof. If it is turned on, anyone providing their email address and name (no password required) can sign and add comments to the proof.
     Send download link	Includes a button in the email notification that directs users to a download page, which provides file details, file name, and file size, with the file displayed inline. Users can click the Download link from the download page to download the file.
     Add custom message	Allows you to specify a custom subject and body for the email notification.

  3. Click Send.

     Your recipients receive an email notification containing information about the proof and the buttons you chose to include.

     

In the toolbar on the left of the proofing viewer, click the Share  icon.

In the Share proof options that appear, click Get embed code, then click Copy.

In the toolbar on the left of the proofing viewer, click the Share  icon.

Click Add recipients in the list on the left.

Under  New proof recipients, begin typing the name of a user who you want to share the proof with, then click the name when it appears in the drop-down list.

(Optional) Change any reviewer options to the right of the person’s name:

• Proof role: For more information, see Manage Proof Roles in Workfront Proof.

• Stage: (Available only if the proof has an Automated Workflow). For more information, see  Automated Workflow Stages overview.

• Email alerts: Select one of the following options to specify how the person will be notified about activity on the proof.

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  All activity	Workfront sends an email to the reviewer every time there is any activity on the proof, such as a new comment, reply, or decision. This is a great option for the person who is managing the proofing process because it allows them to see the activity as it happens. Users do not receive an email alert about their own activity.
  Replies to my comments	An email is sent to the reviewer only if someone replies explicitly to their comment (this excludes their own replies on their own comments). This means that if somebody on the proof makes a new comment, the reviewer is not notified. This setting is recommended for your clients on the proof so that they are not notified of any other comments on the proof, and are notified only of replies to their own comments. Although reviewers with this email alert setting are not notified of other new comments, they can still view all comments on the proof in the proofing viewer. For information about comments, see View and reply to proof comments.
  Decisions	Workfront sends an email to the reviewer only when someone makes a decision. This can be useful for the person who is managing the approval process (such as a project manager) and needs to monitor progress on the proof and see which users have made their decision. You are not notified of your own decision unless you select an email confirmation option when submitting your decision.
  Final decision	Workfront sends an email when the last approver on the proof has made their decision. This alert is often used by the designer, who does not usually need to take part in the actual review discussion. When the final decision is made, the designer is notified and can then take action on any necessary changes. This alert can also be useful for a department leader who needs to be notified only when the review process is finished.
  Hourly Summary	Workfront sends an email to the reviewer every hour with a summary of all the comments, replies, and decisions that have occurred in the hour. The email is sent only when activity besides your own occurs within the past hour. This alert is a good way of seeing an overview of the project. An example use case for this summary is a senior reviewer who needs an overview of the project but does not need to be notified immediately of all activity on the proof.
  Daily Summary	Workfront sends one email with all comments, replies, and decisions listed only on days when there is activity besides your own. This alert is a good way of seeing a summary of the project without being overwhelmed with multiple updates throughout the day. An example use case for this summary is a department leader who wants to monitor the overall progress of the project. For more information, see Manage notifications for proof comments and decisions.
  No email	Workfront does not send any email alerts. This is useful for a person who is added to a proof only for reference purposes and does not need to be notified of any changes. The system default is Daily summary (also seen as Not Set). If you or your reviewers do not make any other changes, all your proofs have this setting.

(Optional) Repeat the two previous steps to add multiple users to the proof.

(Optional) Set a Deadline for the reviewers (available only if the proof does not have automated workflow).

(Optional) Select Send email notification to new recipients to let them know you have added them to the proof.

When you are finished adding users to the proof, click Done.