Manage notifications for proof comments and decisions

An email is sent to the reviewer every time there is any activity on the proof, such as a new comment, reply, or decision.

This is a great option for the person who is managing the proofing process because it allows them to see the activity as it happens. Users do not receive an email alert about their own activity (for example, comments, replies, and decisions made.)

An email is sent to the reviewer only if someone replies explicitly to their comment (this excludes their own replies on their own comments). This means that if somebody on the proof makes a new comment, the reviewer is not notified.

This setting is recommended for your clients on the proof so that they are not notified of any other comments on the proof, and are notified only of replies to their own comments.

Although reviewers with this email alert setting are not notified of other new comments, they can still view all comments on the proof in the proofing viewer.

For information see, View and reply to proof comments.

An email is sent to the reviewer only when someone makes a decision.

This email alert can be useful for the person who is managing the approval process (such as a project manager) because it allows the person managing the approval process to monitor progress on the proof and to see which users have made their decision.

You are not notified of your own decision unless you select an email confirmation option when submitting your decision.

An email is sent when the final decision is made on the proof (when the last approver on the proof has made their decision).

This alert is often used by the designer because the designer does not need to take part in the actual review discussion. When the final decision is made, the designer is notified and can then take action on any necessary changes.

This alert can also be useful for a department leader who needs to be notified only when the review process is finished.

An email is sent to the reviewer every hour with a summary of all the comments, replies, and decisions that have occurred in the last hour.

The email is sent only when activity besides your own occurs within the past hour. If there is no activity from other users, no email is sent.

This alert is a good way of seeing an overview of the project.

An example use case for this summary is a senior reviewer who needs an overview of the project but does not need to be notified immediately of all activity on the proof.

(Default setting): An email is sent every day with all comments, replies, and decisions listed. An email is sent only on days when there is activity besides your own.

This alert is a good way of seeing a summary of the project without being overwhelmed with multiple updates throughout the day.

An example use case for this summary is a department leader who wants to monitor the overall progress of the project.

No email alerts are sent.

This setting is useful for a person who is added to a proof only for reference purposes and does not need to be notified of any changes.

Note:

This option turns off only email alerts you can receive about proof comments and decisions. It does not turn off the email alerts you can receive about the flow of a proof, such as the New Proof or Late Proof email. For more information about email alerts concerning the flow of a proof, see the following articles:

• New proof email
• The New Version email
• Late proof email
• The Proof Made email