Comment on a proof

Comments enable you to provide feedback on content and collaborate with other users in the proofing viewer.

When tagging users in comments on a proof, the users you are able to tag might differ depending on various factors, such as individual user permissions and your membership in the organization:

  • If you are the proof creator, owner, or have specific permissions enabled, you can tag users outside of the proof workflow and share the proof with them.
  • If you were added to the proof as an outside user and you are a member of another environment with a different proof account, you can tag only those users from your original environment.

Access requirements

You must have the following access to perform the steps in this article:

Adobe Workfront plan*

Current plan: Pro or Higher


Legacy plan: Select or Premium

For more information about proofing access with the different plans, see Access to proofing functionality in Workfront.

Adobe Workfront license*

Current plan: Work or Plan

Legacy plan: Any (You must have proofing enabled for the user)

Proof Permission Profile
Manager or higher
Proof role
Reviewer, Reviewer & Approver, Moderator, Author
Access level configurations*

Edit access to Documents

For information on requesting additional access, see Request access to objects.

*To find out what plan, role, or Proof Permission Profile you have, contact your Workfront or Workfront Proof administrator.

Comment on a proof

  1. Go to the project, task, or issue that contains the document, then select Documents.

  2. Find the proof you need, then click Open proof.

  3. At the top of the proofing viewer, click Add comment.

  4. (Conditional) If this is a video proof, play the video proof, then click Add comment at the point in the video where you want the comment using the playheads

    note tip
    1. For ease of use, pause the video, click in the time line where you want the comment.
    2. For better precision, you can click the values above the playheads and type new values.
    3. To comment on a range of video footage, drag the playheads left and right in the timeline to indicate a range of footage you want to comment on.
    4. To comment on a range of video footage, drag the playheads left and right in the timeline to indicate a range of footage you want to comment on.
  5. To draw attention to a specific location on the proof, click the markup tool you want in the toolbar, then mark the area of the proof that you want to comment on:

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    Draw a freehand line Lets you add a freehand line on the selected area.
    Draw a line Lets you draw a line on the selected area.
    Draw an arrow Lets you add an arrow to an area you select.
    Highlight an area Highlights the area you select.
    Draw a rectangle Lets you draw a rectangle around an area.

    Draws a connected sequence of line segments that you can leave open or close as a shape. You can move or delete any of the points you add.

    This tool is useful for working with technical and architectural images.

    Change markup color, thickness, or opacity Lets you change the color, thickness and opacity of the markup tools.

    This tool appears on the left of the other tools when the proof is a text-based document. It provides markup tools for commenting on text in proofs.

    When you click this tool and then select text on your proof, annotation options appear beneath the selected text.

  6. In static proofs, you can mark multiple areas on multiple pages for one comment. For example, if you want to make the same comment on multiple pages, select an area on one page, then go to the next page where you want to make the same comment and select an area there. (This applies only to the regular annotation markup tools, not the text markup tools.)

  7. Type your comment in the Add comment box on the right.

  8. (Optional) To tag another user in your comment and add them to the proof’s workflow, type @ in the comment box, then type the user’s name or email address and select the user in the menu that appears. For more information, see Tag users to share a proof.

  9. (Optional) To attach a file to a comment, do either of the following:

    • Click the paper clip icon in the lower-right corner of the comment, then find and select the file you want to upload.
    • Drag a file from a location on your computer and drop it into the comment area.
  10. Click Post.