Share a Proof in Workfront Proof

Last update: February 7, 2025

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IMPORTANT

This article refers to functionality in the standalone product Workfront Proof. For information on proofing inside Adobe Workfront, see Proofing.

If you have editing rights on a proof, you can easily share the proof with other reviewers. Anyone can be added to a proof, because you don’t need to have a Workfront Proof account to review proofs.

For information about editing rights, see Proof Permissions Profiles in Workfront Proof.

If you share a proof by adding reviewers:

The people you share a proof with will appear in the Workflow section of the Proof details page in their accounts. For more information about this page, seecManage Proof Details in Workfront Proof.
You will be able to set their role on the proof. For more information, see Manage Proof Roles in Workfront Proof.
You will be able to set their email alert. For more information, see Configure email notification settings in Workfront Proof.

NOTE

When you add someone to a proof, you decide if you would like them to be notified of the proof or not. See New proof email for more information.
You can add anybody to a proof (as long as they have a valid email address). They do not need to have a Workfront Proof account!
Reviewers do not count towards your user limit. You can add as many people to a proof as you want for free.

Adding Reviewers to a New Proof or New Proof Version

You can add reviewers to a proof when you are creating a new proof or uploading a new version of a proof:

Create the proof or new version, as described in Generate Proofs in Workfront Proof and .
On the New proof page or New proof version page, in the Workflow section, type the email address of the reviewer you want to add.
For information about sharing a proof with a group, see Add Groups to a Proof.
If you shared proofs with this person before, their email address appears in the autocomplete dropdown.
If you change your mind, you can remove a reviewer from the share list by clicking on the trash icon. You can easily remove all reviewers by clicking on the top trash icon.
Finish creating the proof or new proof version.

Adding Reviewers to an Existing Proof

On the Dashboard or any list view, click the More button dropdown to the right of the proof.
Click Share in the drop-down menu.
In the Share this version page that appears, add reviewers by adding their email addresses.
You can also do any of the following:
- Remove all reviewers with one click (4).
- Remove each reviewer individually (5).
- Set the email alert for every reviewer (6).
- Set the proof role for every reviewer (7).
- Set a deadline for the reviewers (8).
- Decide if you would like your reviewers to receive the New proof email (9).
- Include or discard a custom message (10).
- Add text to the body and the subject line of the custom message (11).
Click Share.