Share proof links in Workfront Proof

Last update: November 17, 2022

CREATED FOR:

  • User
IMPORTANT
This article refers to functionality in the standalone product Workfront Proof. For information on proofing inside Adobe Workfront, see Proofing.

You can email the Proof URL and the Download URL for a proof to anyone, whether or not they have a Workfront Proof account. For information about the Proof URL and the Download URL, see Share the Public URL in Workfront Proof and Download Files Stored in Workfront Proof.

People who have not been added to the proof and view it using the Proof URL won’t be added to the workflow on the proof and will have Read Only access to the proof. For information about read-only access, see Manage Proof Roles in Workfront Proof.

However, the option to sign in will be available. So, if a recipient has already been added to the proof, they can simply enter their details and then they will be able to make comments/decisions (depending on their existing role).

If the Subscription setting is enabled on the proof, any recipient who has not been added to it can subscribe (add) to the proof. See Subscribe to a Proof in Workfront Proof for more information.

NOTE
  • If Download of the original file is disabled on the proof, only the Proof URL is shared. If Public sharing is disabled but the Download the original file is enabled, reviewers will receive only the download link in the email. For more information, see Download Files Stored in Workfront Proof.
  • People you share the proof link with do not appear in the Workflow section of the Proof details page. For more information, see Manage Proof Details in Workfront Proof.
  • If Subscriptions have not been enabled on the proof and the person has not already been added to the proof, they will only be able to view the proof in read-only mode.

To share proof links:

  1. On the Dashboard or any Views list, click the More (three dot) menu to the far-right of the proof, then click Share proof links on the dropdown arrow.

  2. In the Share proof links box that appears, do any of the following:

    • Specify whether you want to share the Proof URL or the Download URL.
    • Add people that you would like to share the links with by typing their email address.
    • (Optional) Add a custom message to the email.

  3. Click Submit.

    Workfront Proof sends an email with the proof links to the people on the share list.

    NOTE
    If one of the links is disabled on the proof, it is not visible in the email.
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