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Delete and deactivate portfolios

Last update: Thu Aug 14 2025 00:00:00 GMT+0000 (Coordinated Universal Time)

CREATED FOR:

  • User

Portfolios are collections of projects or programs in Adobe Workfront. You can delete or deactivate a portfolio if you find that it’s irrelevant for your system.

We recommend deactivating a portfolio that no longer needs to be associated with future projects instead of deleting it, to keep the historic information on the projects that are currently associated with the portfolio and its programs.

Access requirements

Expand to view access requirements.
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Adobe Workfront plan Any
Adobe Workfront license

Standard

Plan
Access level configurations Edit access to Projects and Portfolios
Object permissions Manage permissions on the portfolio

For more detail about the information in this table, see Access requirements in Workfront documentation.

Overview of deleting and deactivating portfolios

Consider the following when deciding whether to delete or deactivate portfolios:

  • Deleting a portfolio deletes the programs associated with it.

    note important
    IMPORTANT
    You do not need to have any permissions to programs to be able to delete the portfolio.

  • Deleting a portfolio does not delete the projects associated with it.

  • You cannot recover deleted portfolios.

  • Deactivating a portfolio ensures that the name of the portfolio and its programs can no longer be assigned to projects when creating a project.

  • Deactivating a portfolio that is already attached to a project does not remove it from the project. If you remove a deactivated portfolio from a project you must reactivate it before you can reattach it to the project.

Deactivate a portfolio

When you deactivate a portfolio, you can still access it from the Portfolios area, but it no longer displays in the list of portfolios when users try to add it to a project.

NOTE
Depending on how your Workfront or group administrator configures your layout template, the Portfolios area might not display in the Main Menu. For more information, see Customize the Main Menu using a layout template.

  1. Click the Main Menu icon Main Menu in the upper-right corner of Adobe Workfront, or (if available), click the Main Menu icon Main Menu in the upper-left corner.

  2. Click Portfolios .

  3. Click the name of the portfolio.

  4. Click the More menu More menu to the right of the portfolio name, then click Deactivate Portfolio.
    The portfolio is immediately deactivated.

  5. (Optional) Click the More menu More menu to the right of the portfolio name, then click Activate Portfolio to reactivate it.

Delete a portfolio

  1. Click the Main Menu icon Main Menu in the upper-right corner of Adobe Workfront, or (if available), click the Main Menu icon Main Menu in the upper-left corner, then click Portfolios.

  2. Do one of the following:

    • Select the portfolio in the list, then click the Delete icon Delete icon .
    • Click the portfolio to open it, then click the More menu More menu to the right of the portfolio name, then Delete Portfolio.

  3. Click Yes, Delete It to confirm.

    The portfolio is deleted and cannot be recovered.

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