Share a report in Adobe Workfront

Last update: February 20, 2025

CREATED FOR:

  • User

Your Adobe Workfront administrator grants users access to view or edit reports when they assign access levels. For more information about granting access to issues, see Grant access to reports, dashboards, and calendars.

Along with the access level that users are granted, you can also grant them permissions to View or Manage specific reports that you have access to share. For more information about access levels and permissions, see How access levels and permissions work together.

Permissions are specific to one item in Workfront and define what actions one can take on that item.

NOTE
A Workfront administrator can add or remove permissions to any items in the system, for all users, without being the owner of those items.

Access requirements

Expand to view access requirements for the functionality in this article.

You must have the following to share objects:

Adobe Workfront plan*Any
Adobe Workfront license*

New:

  • Light or higher

Current:

  • Review or higher
Access level configurations*View access or higher to Reports, Dashboards, Calendars
Object permissionsView permissions or higher the report

*For information, see Access requirements in Workfront documentation.

Considerations about sharing reports

In addition to the considerations below, also see Share reports, dashboards, and calendars.

  • You can share reports that you create with other individuals, teams, groups, job roles, or companies. You can also share reports others created and which were shared with you.
  • You can also share them with your entire organization or make them public. Making a report public generates a URL that can be shared with others.
  • You can share an individual report, or you can share multiple reports from a list of reports.

Ways to share reports

You can share reports in Workfront in the following way:

  • Manually, as described in the Share a report section below.
  • Automatically, by inheriting View permissions from a dashboard that contains the report which has been shared. For information about viewing inherited permissions on objects, see View inherited permissions on objects.

Share a report

Sharing one report or several reports from a list is identical.

  1. Go to a list of reports and select one or multiple reports, then click Share.

    Or

    Click the name of one report, then click **Report Actions >**Sharing.

  2. In the box that displays, in the Add people, teams, roles, groups, or companies … field start typing the name of the user, team, job role, group, or company whom you want to share the report with, then press Enter when the name displays.

  3. To adjust the level of access for a name you added, click the drop-down menu to the right of the name, then choose one of the options below.

    View it

    Allows your recipient access to see the report in the Reports area and run it.

    You can click Advanced Settings to specify whether you want the user or users to be able to Share it with anyone in the system.

    Manage it

    Allows your recipient full edit access to the report.

    You can click Advanced Settings to specify whether you want the user or users to be able to Delete the report from the system and Share it with anyone in the system.

  4. (Optional) Repeat the 2 previous steps to add other names to the list and configure their options.

  5. (Optional) Click the Only invited people can access dropdown menu in the sharing box, then choose between the following options:

    • Only invited people can access Select this option so that only users that have been granted access to the report can view it.

    • Everyone in the system can view Select this option so that everyone in Workfront with access to reports can view the report.

  6. (Optional) Click the Gear icon Gear icon settings in the upper-right corner of the sharing box, then optionally select the following option:

    • Make this public to external users Select this option to generate a URL that can be shared with others. Anyone with the URL can access the report, without having an Adobe Workfront license.

      CAUTION
      We recommend that you use caution when sharing an object containing confidential information with external users. This allows them to view information without being a Workfront user or part of your organization.
      NOTE
      If the report has a prompt and you share it publicly, users running the report through the public share link will not be able to run the report using the prompt. They will see the report without the prompt applied to it unless they log in to Workfront and access the report without using the public share link. For more information about the limitations of sharing reports with prompts, see the section Limitations of sharing prompted reports in the article Add a prompt to a report.

  7. Click Save.

More help on this topic

Previous pageSchedule an automatic report delivery
Next pageRun and deliver a report with the access rights of another user

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