Understand Proof State in Workfront Proof

This article refers to functionality in the standalone product Workfront Proof. For information on proofing inside Adobe Workfront, see Proofing.

In Workfront Proof, proofs exist in different states. These states determine what actions you can take on the proof, such as commenting or making decisions.

Understanding Proof State

The four states are as follows:

Active active

Proofs that are uploaded to Workfront Proof through the New Proof page or the Dropzone appear as Active after they are processed. When a proof is active users can review, make comments, and make decisions on the proof.

Proofs that are uploaded through the Dropzone appear as Active only if the Activate proof on submission option is enabled. If the option is not enabled, you must manually activate the proof.

For more information about Dropzone settings, see Configure the dropzone in Workfront Proof.

Locked locked

You can lock a proof when you finish reviewing it. Locking a proof means no more comments or decisions can be made on the proof, but the proof can still be opened.

Any users with Edit rights on the proof can unlock it.

For more information about rights, see Proof Permissions Profiles in Workfront Proof.

Email notifications no longer send when a proof is locked. For example, if a proof is locked before its deadline, a notification email is not sent when the deadline is reached.

Draft (Dropzone only) draft-dropzone-only

When you submit a proof through the Dropzone, it goes into the Draft state before the admin activates it. When it is in the draft zone, you cannot take any actions on the proof.

Submitted (Dropzone only) submitted-dropzone-only

After a draft is activated by the admin, your proof shows as Submitted in the Dropzone. After it is submitted, you can take actions on the proof.

Viewing and Changing Proof State

For information about viewing a list of all proofs in a specific state, such as viewing all Active or Locked proofs, see Manage Items on the Views Page in Workfront Proof in the article Manage Items on the Views Page in Workfront Proof.

  1. Access your Workfront Proof Dashboard.

    For more information, see Access Workfront Proof from Adobe Workfront.

  2. On the Dashboard, click the Expand arrow next to the proof you want to view or change the state of.

    The Workflow process section appears.

  3. View the State in the Workflow process.

  4. (Optional) To change the state, mouse over the current State and click the drop-down menu, then select a new state.