Groups vs. teams in Adobe Workfront

Last update: August 30, 2024

CREATED FOR:

  • User

Groups and teams are collections of users in Adobe Workfront.

Although you can designate just one Home Group and one Home Team per user, each user can belong to an unlimited number of teams or groups. However, to avoid confusion, we recommend that each user belong to a limited number of teams and groups.

The following sections describe recommendations for when to use groups or teams, as well as a detailed functionality comparison.

Use groups to represent the departmental structure

We recommend that you configure groups to match your departmental structure.

For example, you might have a Finance group that contains users in the Finance Department. Within the Finance Department, people might be structured in teams which work independently from one another.

For more information about creating and managing groups, see Create a group and Manage a group.

Use Teams to represent the working structure within a department

We recommend that you configure Teams to match the day-to-day working structure of your departmental teams.

For example, you might have a Payroll Team, an Accounts Payable, and an Accounts Receivable team. Typically, people in each of these teams work on projects, tasks, or issues that are similar for those teams.

For more information about creating and managing teams, see Create and manage teams.

Group and team functionality comparison

The following table illustrates differences and similarities between groups and teams:

FunctionalityGroupTeam
A Planner can create✓
Only a Workfront administrator can create✓
Share objects✓✓
Assign a task✓
Assign an issue✓
Associate with a project✓
Designate as an Approver in an Approval Process✓
Notifications trigger for all members at one time✓
Tag in a comment✓
View in the People or Teams area✓
View Working On List✓
Filter users in the Resource Planner✓✓
Filter users in the Workload Balancer✓✓
Filter users in the Utilization report✓✓
Visibility of Milestone Paths for a Project or Template✓
Visibility of Custom Forms✓
Visibility of Schedules✓
Assign Timesheet Profiles✓✓
Assign Layout Templates✓✓
Any user with a Plan license can assign it to another user✓
Customize Statuses✓
Customize the Done button✓
Track licenses✓

More help on this topic

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