Deactivate or reactivate a group
You can deactivate a group you manage that you no longer use.
Access requirements
You must have the following access to perform the steps in this article:
| table 0-row-2 1-row-0 2-row-2 3-row-2 layout-auto html-authored no-header | |
|---|---|
| Adobe Workfront plan | Any |
| Adobe Workfront license |
New: Standard Or Current: Plan |
| Access level configurations | You must be a group administrator of the group or a system administrator. |
For more detail about the information in this table, see Access requirements in Workfront documentation.
Deactivate or reactivate a group
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Remove it from its parent group. For more information, see the section Remove a subgroup from its parent group and make it a top-level group in the article Manage a subgroup.
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Move it under an active group. For more information, see the section Create, move, view, edit, copy, rename, export, or delete a subgroup in the article Manage a subgroup.
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Click the Main Menu icon
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In the left panel, select Groups.
In the list that displays, you can see the groups you manage, along with any subgroups they have. Adobe Workfront administrators can see all groups.
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Click the name of the group to open its page.
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Click the More menu
note note NOTE The Is Active option (Reactivate option in Preview) is unavailable if the group is a subgroup of a deactivated group. Before you can reactivate it, you must remove it from its parent group or move it under a group that is active, as described in the Important note above. -
(Conditional) If you are deactivating the group, click Deactivate in the Deactivate group box that displays.
Considerations for inactive groups
Consider the following about a group that you deactivate by disabling the Is Active option explained in the section Deactivate or reactivate a group in this article.
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Deactivating a group also deactivates all subgroups below it. This includes subgroups that you add after you deactivate it.
For information about re-activating a subgroup in this situation, see About reactivating a subgroup below an inactive parent group in this article.
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When you go to the Groups area in Setup, you can see only active groups in the list because Active is the default filter
For more information about filters in lists, see Filters overview.
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Deactivating a group does not change the following:
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The group’s associations to objects. Associated objects continue to function as they did before, without any changes.
For example, if a project is associated with a group you deactivate, the project continues to use the group’s preferences and statuses without any changes.
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Your ability to create a new object, such as an approval, team, or company, from within the group’s page in setup. By default, the new object is associated with the inactive group.
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Your ability, as an administrator, to find the group in filters and reporting.
You can also find it in group type-ahead fields where you might want to manage the group’s settings in the Setup area. This includes the Preferences, Event Notifications, and System Licenses areas.
For example, if you go to Setup > Project Preference > Projects and clear the type-ahead field above the options there, you can still find an inactive group and configure its project preferences.
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About reactivating a subgroup below an inactive parent group about-reactivating-a-subgroup-below-an-inactive-parent-group
Deactivating a group also deactivates all subgroups below it. If you need to reactivate one of the subgroups under an inactive group, you can do one of two things:
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Move the subgroup under an active group. Then enable the Is Active option for the moved group, as explained in the section Deactivate or reactivate a group in this article.
For instructions on moving a group, see Move a group.
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Remove the subgroup from its parent group (which makes the subgroup a top-level group). Then enable the Is Active option for the moved group, as explained in the section Deactivate or reactivate a group in this article.
For instructions on removing a subgroup from its parent group, see the section Remove a subgroup from its parent group and make it a top-level group in the article Manage a subgroup.