Manage Groups using Workfront Proof

Last update: February 7, 2025

CREATED FOR:

  • User
IMPORTANT
This article refers to functionality in the standalone product Workfront Proof. For information on proofing inside Adobe Workfront, see Proofing.

As a Workfront Proof administrator, you can manage your public and private Groups on the Groups page.

Opening the Groups Page

  1. Click Groups in the left navigation sidebar.
    On the Groups page, you can:

    • View all your public and private Groups.

    • Create a new Group. For more information, see Create Proofing Groups using Workfront Proof.

    • Export Groups to CSV file.

    • Filter and sort Groups.

    • After you select one or more Groups the following additional options are available:

      • Add people to the selected Groups.

        Groups_page-add_people_btn.png

      • Make the selected Groups private or public, as described in Make Groups Private using Workfront Proof

      • Private Groups are visible only to their creators.

      • Delete the selected Groups.

        Delete icon

    • You can perform actions on Groups also on each Group separately from their own More (three dot) menu:

      More menu

      • View Group details.

        You can also view Group details by clicking on the Group name.

      • Add people.

      • Make a Group public/private.

      • Delete a Group.

Sorting Groups

You can Sort Groups by Group name, privacy status, and description.

  1. Click the column heading you want to sort by.
    Or
    Select a sorting option from the Sort menu.
    Groups_page-Sort_menu.png
    The triangle on a column heading indicates sorting order. Pointed upward, it indicates ascending order; pointing downward indicates descending order.

Filtering Groups

  1. Click the Filter icon to the far-right of the column headings to display the filtering options below the column headings.
    Group_page-Filter_icon_and_options.png

  2. Select filtering options from the dropdown menus and type in the filtering boxes that appear below each column header, then click the Filter icon again to apply the options.
    Or
    Select the first letter in the Group name.
    Groups_page-filtering_by_letter.png

Viewing and Editing Group Details

  1. Click the More button to the far-right of the Group name, then click View group details in the drop-down menu.
    On the page that appears, you can view all the people currently in the Group, along with their default roles and email alerts for the Group.

  2. Do any of the following the edit the Group details:

    • Edit the Group name and Description by clicking it and typing. Clicking anywhere outside the field saves your changes.

    • Click Privacy to change the Group privacy setting in the drop-down menu.

    • Click Add to group to add new people to the Group.

      Add_to_Group_btn.png

    • Click Delete group in the upper-right corner to delete the group.\

      Trash_button.png

    • Click the checkbox at the beginning of a Group member’s row and use any of the options that appear just above the list.

    • Click the More icon at the end of a Group member’s row and use any of the options in the drop-down menu.

      More_button_small.png

Adding Contacts to Groups

  1. Click Contacts in the left navigation panel to go to the Contacts page.

  2. Select the check boxes next to the name or names of the contacts you want to add to a group.

  3. Click the Add to group button.
    Add to group
    The Add to group dialogue box appears.

  4. In the People section:

    1. Use the drop-down menus to change a member’s Role or Email alerts. For more information, see Manage Proof Roles in Workfront Proof and Configure email notification settings in Workfront Proof.

    2. Use the Enter a contact name or email address field to add additional contacts to the group.

  5. In the Groups section, select the group to which you want to add the contact or contacts.

  6. Click Add to group.

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