Share a calendar report

Last update: February 19, 2025

CREATED FOR:

  • User

The highlighted information on this page refers to functionality not yet generally available. It is available only in the Preview Sandbox environment.

You can share a calendar with other users and you can make it available publicly, allowing someone without an Adobe Workfront license to view it.

Access requirements

Expand to view access requirements for the functionality in this article.

You must have the following access to perform the steps in this article:

Adobe Workfront planAny
Adobe Workfront license

New: Light

or

Current: Review

Access level configurationsView or higher access to Reports, Dashboards, and Calendars
Object permissionsView or higher permissions to the calendar report, with access to share

For more detail about the information in this table, see Access requirements in Workfront documentation.

Share a calendar with Workfront users

Sharing a calendar is similar to sharing other objects. For more information about sharing objects in Adobe Workfront, see Overview of sharing permissions on objects.

Calendars that have been shared with you display with an asterisk (*) next to the calendar name.

To share a calendar inside of Workfront:

  1. Go to the calendar you want to share.

  2. In Preview, click theMoremenu next to the calendar name, then clickSharing.
    calendar more menu

  3. Click Calendar Actions, then click Sharing.

  4. In the Give Calendar access to field, begin typing the name of the user, team, role, group, or company that you want to share the calendar, then click the name when it displays in the drop-down list.
    To learn about setting permissions, see Overview of sharing permissions on objects.

  5. (Optional) Repeat step 3 for each user, team, role, or group that you want to grant access to the calendar.

  6. Specify the permissions for each user, team, role, group, or company that you added in Step 3 by clicking the drop-down menu, then select the permission level that you want to grant:

    • View: Users can review and share the calendar.

      Share calendar with View access

    • Manage: Users have full access to the calendar, minus administrative rights, which are granted at the access level, plus all View permissions.

      Share calendar with Manage access

      NOTE
      The Workfront administrator and the creator of the calendar have the ability to remove permissions from these entities.

  7. (Optional) Depending on a user’s role, you may be able to click Advanced Options, then click Share ​ to allow the user to share the calendar with other users.

    For more information about the permissions levels, see Overview of sharing permissions on objects.

  8. (Optional) To make the calendar available to all Workfront users, click the gear icon, then in the drop-down menu click Make this visible system-wide to make the object available to all Workfront users.
    All users can see the object based on the permissions that you set.

  9. Click Save.

You can make a calendar public and share a link with people who do not have a Workfront license.

  1. Go to the calendar you want to share.

  2. Click Calendar Actions, then click Sharing.

  3. In Preview, click theMoremenu next to the calendar name.
    calendar more menu

  4. Click the gear icon, then click Make this public to external users.

  5. Click Copy link.

  6. In Preview, clickCopy public link.

  7. Click Save.

You can share a private calendar link with Workfront users. Users are required to log in to view the calendar when they use the link.

  1. Go to the calendar you want to share.

  2. In Preview, click theMoremenu next to the calendar name, then clickGet Sharable Link.
    calendar more menu

  3. Click Calendar Actions, then click Get Sharable Link.

  4. Click Copy Link.

    NOTE
    Workfront users must have access to the calendar in order to access it with the link. To grant access, see Share a calendar with Workfront users.
    If users don’t have access, they can request it after pasting the link into their browser.
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