Create a schedule

Last update: September 9, 2024

Topics:
System Setup and Administration

CREATED FOR:

Admin

As an Adobe Workfront administrator, you can define your work week with schedules. You can associate a schedule with a user or a project. This allows Workfront to calculate timelines and user availability.

When you have users that work in different timezones, creating a schedule in each of the timezones and associating it with those users ensures that their work is recorded in Workfront in real time and that their availability is always accurate according to when they work.

For information about associating schedules with users and projects, see Edit a user’s profile and Edit projects.

Group administrators can also create schedules that are associated with the groups they manage. For more information, see Create and modify a group’s schedules.

For information about using schedules to help users collaborate in Workfront across time zones, see Working across time zones.

For information about how schedules are used in resource planning, see Schedules overview and Resource Planner overview.

Access requirements

Expand to view access requirements for the functionality in this article.

You must have the following access to perform the steps in this article:

Adobe Workfront plan

Any

Adobe Workfront license

New: Standard

Or

Current: Plan

Access level configurations

System Administrator

For more detail about the information in this table, see Access requirements in Workfront documentation.

Create a schedule

Click the Main Menu icon in the upper-right corner of Adobe Workfront, or (if available), click the Main Menu icon in the upper-left corner, then click Setup .
Click Schedules.
Click New Schedule.
Enter a name for the schedule.
(Optional) Select Default Schedule to identify this schedule as your default.

You must have at least one schedule in Workfront. If you only have one, it is designated as the default schedule.

You can have more than one schedule, but you can only have one default schedule.

NOTE
You cannot designate a schedule as the default schedule if you are a group administrator. Only a Workfront administrator can designate a schedule as the default for the system.
On the Schedule tab, select a daily schedule by dragging the blue outline across hour blocks to highlight them.

We recommend that you select 8 one-hour blocks over a 9 hour period of time. This accommodates for lunch or other breaks.

On the Details tab, enter the following information:

Group with Administration Access

Select the group whose administrators have permissions to edit this schedule.

IMPORTANT:

If you are a group administrator creating a schedule, this field is mandatory.

As a group administrator, you can create a schedule only if it is designated for a group or subgroup for which you are designated as the administrator.

If you manage only one group, that group is selected in this field, by default.

If you manage several groups, you must select a group in this field before you can save the schedule.
If you are a Workfront administrator creating a schedule, this field is optional. When you create a schedule without associating it with a group, it is saved as a system-level schedule and cannot be managed by a group administrator of any group.

Schedules assigned to accounts or projects are visible to all users who can edit these objects. This is true for both system-level and group-level schedules.

Specifying a Group with Administration Access for a schedule does not assign the schedule to the users in the group; it only allows the group administrators in the group to edit, delete, and copy the schedule.

Group Administrators cannot edit, delete, or copy system-level schedules. For more information, see Group administrators.

Groups with View Access

Select the groups with View access who can see this schedule.

Only the users in the groups specified here can find the schedule in the drop-down menu when they are assigning it to users or projects.

Time Zone

Select the time zone for the schedule.

If you associate the schedule with a user, we recommend that the time zone of the schedule matches that of the user. For information about user's time zones, see Edit a user's profile.

On the Exceptions tab, specify any exceptions to the schedule.

Exceptions are full or half days which need to be excluded from the schedule, such as holidays or company events.

NOTE
If you already know what your recurring schedule exceptions are, you can define your schedule exceptions for many years in the future.

Full or partial days can be excluded from the work schedule. Click the date to select it as an exception, then select the All day field to indicate whether the exception is a full day or not.
Enter the start and end time for the partial day exceptions.
Click Save, then click Save Changes.
(Optional) Associate the schedule with a user.

For information, see Edit a user’s profile.
(Optional) Associate the schedule with a project.

For information, see Edit projects.