Notifications: Approval information

Last update: September 15, 2023

CREATED FOR:

  • User

The following notifications alert you about approval activities happening on a work item you are involved with. For information about configuring which notifications you receive, see Modify your own email notifications.

See also Event notifications.

Notification

Fields included

*Daily digest fields only

Default status

A delegated issue approval request is completed

An issue approval that you delegated to another user was approved or rejected by that user.

The subject of the instant notification email is: Issue Approval/ Rejection Made on Your Behalf by <User Name>

The subject of the daily digest notification is: Digest of Approval Information <Date of daily digest>

Issue Name
Project Name
Issue Reference Number
Name of the user who approved/ rejected the issue on your behalf
Approval Decision
Issue Status
Name of the user who requested the approval
See More Details button
*Project Reference Number
*Project Name
*Total number of delegated issue approvals
*Issue Name
*Approver Name
*Date of the daily digest		Daily

A delegated project approval request is completed

A project approval that you delegated to another user was approved or rejected by that user.

The subject of the instant notification email is: Project Approval/ Rejection Made on Your Behalf by <User Name>

The subject of the daily digest notification is: Digest of Approval Information <Date of daily digest>

Project Name
Portfolio Name
Project Reference Number
Name of the user who approved/ rejected the project on your behalf
Approval Decision
Project Status
Name of the user who requested the approval
See More Details button
*Project Reference Number
*Project Name
*Approver Name
*Date of the daily digest		Daily

A delegated task approval request is completed

A task approval that you delegated to another user was approved or rejected by that user.

The subject of the instant notification email is: Task Approval/ Rejection Made on Your Behalf by <User Name>

The subject of the daily digest notification is: Digest of Approval Information <Date of daily digest>

Task Name
Project Name
Task Reference Number
Name of the user who approved/ rejected the task on your behalf
Approval Decision
Task Status
Name of the user who requested the approval
See More Details button
*Project Reference Number
*Project Name
*Total number of delegated task approvals
*Task name
*Approver Name
*Date of the daily digest		Daily

A document approval request is canceled

The Document Approver of the document receives an email notification when the document approval request is canceled.

The subject of the instant notification email is: <User Name> canceled the document approval request

Note: You cannot configure this notification for a daily digest email.

Name of the user who canceled the approval request
Document Name		Instant

I'm delegated as an approver

If someone delegated an approval to you, you receive an email notification.

The subject of the instant notification email is: Delegated <Object Type> Approval - Please Review <Object Name>

Note: You cannot configure this notification for a daily digest email.

Object Name
Parent Object Name
Object Reference Number
Name of the user who submitted the object for approval
Name of the user on behalf of whom you are approving the object
Object Status
Date and Time when the approval was requested
Object Priority
Approval Step Name
Planned Completion Date of the Object
Make Approval Decision button		Instant

My timesheet is approved

When your timesheet is approved, you receive an email notification.

The subject of the instant notification email is: Timesheet Approved: <Timesheet Start Date> - <Timesheet End Date>

Note: You cannot configure this notification for a daily digest email.

Name of the user who approved your Timesheet
Date and Time when the Timesheet was approved
Status of Timesheet (Approved)
Start Date and End Date of Timesheet
Total hours logged in the Timesheet
Overtime hours logged in the Timesheet		Instant
Previous pageNotifications: Action needed
Next pageNotifications: Communication

Workfront