Available functionality for asset and document review and approval

Last update: January 6, 2025

CREATED FOR:

  • User

There are currently 3 different systems available in Workfront for Asset and Document review and approvals:

Legacy document approvals

Legacy document approvals will be removed from Workfront in 2025. The new document approvals system has been designed to replace Legacy document approvals.

Key features available for legacy document approvals:

  • Add users as approvers
  • Review and comment in the proofing viewer
  • Make decisions in the proofing viewer
  • Create approval reports with legacy reporting

For more information, see Legacy document approvals.

New document approvals

New document approvals is a redesign of the legacy approvals system. Currently available in limited release, it is designed to be a practical and effective solution for businesses requiring comprehensive stakeholder engagement and version-specific document approvals.

For more detailed information about new document approvals, see New document approvals overview.

Key features available for new document approvals:

  • Add users and teams as approvers and reviewers

  • Set deadlines

  • Create and use templates

  • Review and comment in the proofing viewer
    For more information about using the proofing viewer, see Use new document approvals and proofing together.

  • View multiple key performance indicators for your approvals in Workfront Home widgets

  • Use Canvas Dashboards, currently in beta, to view reporting details about new document approvals
    For more information on reporting, see Create a report dashboard for review and approvals.

  • Make decisions in the proofing viewer Coming soon

  • Create multiple stage approvals Coming soon

Proof approvals

Proof approvals allow you to use basic and automated workflows to manage complex review and approve processes. For more information about proofing, see Proofing.

Features available for proofing:

  • Use proof roles to tailor proof access and capabilities

  • Set deadlines

  • Create and use templates

  • Review and comment in the proofing viewer

  • Use legacy reporting to create reports

  • Make decisions in the proofing viewer

  • Create multiple stage approvals

  • Use basic or automated workflows

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