Open the document Summary and assign participants

You have the option to assign reviewers, approvers, or a mix of both:

  • Reviewers can add comments and mark up assets. Once finished, they can mark their review as complete. Marking the review as complete is not required for the document to move forward in the approval process.
  • Approvers can add comments and mark up assets. They must make a decision to move the approval process forward.

To assign participants:

  1. Select the document you uploaded and open the document Summary.
    Open document summary

  2. Scroll down to the Approvals section, then click Add.

  3. (Optional) Choose an existing approval template. Users with a Standard license can create resuable Approval Templates from the Setup area. For more information, see Create an Approval Template for assets and documents.

  4. (Optional) Set a deadline for the approval. Users and teams are notified by email 72 hours, then 24 hours before the specified deadline.

  5. To add an approver, click the Approver button and and begin typing in a user or team name.

  6. To add a reviewer, click the Reviewer button and begin typing in a user or team name.

    Add approvers

  7. Once you’ve added all reviewers and approvers, click Submit Request. Participants are notified via email.

Create a new version as needed

If you need another round of review and approval, you can create a new proof version. You can view information about previous versions and participants in the document Summary.

To add a new version:

  1. Drag and drop the new file on top of the previous document in Workfront. This automatically creates a new version.

  2. Once the document finishes uploading, select the document, then click Create proof > Simple proof.

  3. Select the document again, and open the document Summary.
    Open document summary

  4. Scroll down to the Approvals section, then click Add.

  5. (Optional) Choose an existing approval template. Users with a Standard license can create resuable Approval Templates from the Setup area. For more information, see Create an Approval Template for assets and documents.

  6. (Optional) Set a deadline for the approval. Users and teams are notified by email 72 hours, then 24 hours before the specified deadline.

  7. To add an approver, click the Approver button and and begin typing in a user or team name,or choose an approver from the previous version.

  8. To add a reviewer, click the Reviewer button and begin typing in a user or team name, or choose a reviewer from the previous version.

    Add approvers

  9. Once you’ve added all reviewers and approvers, click Submit Request. Participants are notified via email.