View report usage

Last update: February 20, 2025

CREATED FOR:

  • User

In order to understand how extensively reports are used in your system you can view the following information in a list of reports:

  • Last 10 users who viewed the report

  • View count within a specified time frame

    NOTE
    Adobe Workfront counts one view per user per day. If you access the same report several times a day Workfront counts this as one view for that report for you. If the same report is accessed by another user in the same day, Workfront counts this as a new view for the second user.

  • Last Viewed Date

  • Last Viewed By User

  • A list of dashboards which contain the report
    For more information about displaying the name of the dashboards that reports might be added on in a list of reports, see the article Understand how to organize reports on a dashboard.

You can build a view for a list of reports where you can display this information.
You can filter a list of reports by some of these fields.
For more information about what fields you can filter a report by, see the article Filter a report list by usage information.

Access requirements

You must have the following access to perform the steps in this article:

Adobe Workfront plan*Any
Adobe Workfront license*Plan
Access level configurations*

Edit access to Reports, Dashboards, Calendars

Edit access to Filters, Views, Groupings

Note: If you still don't have access, ask your Workfront administrator if they set additional restrictions in your access level. For information on how a Workfront administrator can modify your access level, see Create or modify custom access levels.

Object permissions

Manage permissions to a report

For information on requesting additional access, see Request access to objects.

*To find out what plan, license type, or access you have, contact your Workfront administrator.

Display report usage information in the View of a report list

  1. Click the Main Menu icon Main Menu icon in the upper-right corner of Workfront, then click Reports.

  2. On the list of reports, click the View drop-down menu.

  3. (Optional) Select the Report Usage view to display the most common report usage information.
    Or

  4. Click New View to create a custom view.

  5. Click Add Column.

  6. Start typing any of the following fields, and select them when they appear in the list under the Report object to add them to a new column:

    • Last 10 users: Displays the names of the last 10 users who viewed the report.

    • Views: Displays the number of views within any of the following time frames:

      • This Month, Quarter, Year
      • Last Month, Quarter, Year
      • All Views: Displays an overall count for all views on the report

    • Last Viewed By: Displays information about the user who viewed the report last

    • Last Viewed Date: Displays the date when the report was viewed last

  7. Click Save View.
    The usage information about the report is displayed in the columns you added to the view.
    You can also build a report for the report object and use this view in the report.
    For more information about building a report, see the article Create a custom report.
    You must have Edit access to Reports in your access level to build a report.
    For more information about access to reports, see the article Grant access to reports, dashboards, and calendars.

Filter a report list by usage information

  1. Click the Main Menu icon Main Menu icon in the upper-right corner of Workfront, then click Reports.

  2. On the list of reports, click the Filter drop-down menu.

  3. Click New Filter, then click Add a Filter Rule.

  4. Start typing any of the following fields, and select them when they appear in the list under the Report object to add them as a new filter rule:

    • Views: Displays the number of views within any of the following time frames:

      • This Month, Quarter, Year
      • Last Month, Quarter, Year
      • All Views

    • Last Viewed By: Displays information about the user who viewed the report last

    • Last Viewed Date: Displays the date when the report was viewed last

  5. Select a modifier for your field, then specify a value, when prompted.
    Report usage filter statistics

  6. Click Save Filter.
    This displays a list of reports that meet the usage information you have defined.
    You can also build a report for the report object and use this filter in the report.
    For more information about building a report, see the article Create a custom report. You must have Edit access to Reports in your access level to build a report.
    For more information about access to reports, see the article Grant access to reports, dashboards, and calendars.