Create and edit initiatives in the Scenario Planner

Click the Start typing job role field and select a role from the list or start typing the name of an active job role.

Depending on whether the plan is set up to use FTEs or hours, add the number of job roles needed for this initiative in FTE or hours for each month in the initiative. The first three months of the initiative display by default.

Updating the job role information for the initiative also updates the Required job role information for the plan.

For information about setting up the plan to use FTE or hours, see Create and edit plans in the Scenario Planner.

IMPORTANT

For all calculations in the Scenario Planner, Workfront uses the following value: 1 FTE = 8 Hours.

TIP

• Use the Tab key to move to the next month.

• All active job roles in the system are listed when you click this field.

• The job roles that have already been added to the Available job roles of the plan display first. For information about adding available job roles to a plan, see Create and edit plans in the Scenario Planner.

• Workfront considers that a full-time equivalent is 160 hours for a month.

  For all calculations in the Scenario Planner, Workfront uses the following value: 1 FTE = 8 Hours.

You can enter a number lower than 1 FTE or decimal numbers for FTE or hours. For example, a 0.5 Consultant job role would mean that a consultant would dedicate half of his FTE (typically, 4 hours, where 8 hours is 1 FTE) to working on this initiative.

The total costs of the initiative display to the right of the Costs section. Workfront calculates an initiative's costs using the following formula:

Initiative Costs = Fixed Costs + People Costs

In the Fixed Costs field, manually enter a rough estimate amount of what you believe it will cost to complete this initiative. This should not include costs associated with the job roles estimated for the initiative.

Enter an amount for each month of the initiative by moving from one month to the next as you use the Tab key.

Depending on whether the plan is set up to use FTEs or hours, Workfront uses the following formulas to calculate People Cost:

• When using FTEs:

  People Costs = SUM(Job role hourly rate * Number of months in the Duration * 160 * Number of FTEs), where 160 is the total number of working hours in a month.

• When using hours:

  Monthly People Costs = SUM(Job role hourly rate * Number of hours estimated for an initiative)

  For information about setting up the plan to use hours or FTE, see Create and edit plans in the Scenario Planner.

People costs are calculated in the base currency selected in your Exchange Rates preferences. For information about Exchange Rates, see Set up exchange rates.

Updating the cost information for an initiative also updates the Costs area for the plan.

After you defined the required job role and cost values for your initiative and you modify the duration of the initiative, one the following scenarios may occur:

• If you shorten the initiative, Workfront removes the Required amount of resources and the costs associated with the time removed from the Plan. The job roles remain on the plan, but they have no Required FTE or hours. The Available resources for the plan and the Budget remain unchanged.
  For updating information on the plan, see Create and edit plans in the Scenario Planner.

• If you make the initiative longer, you must specify the amount of job roles and costs for the newly added months on the initiative.