Glossary of Adobe Workfront terminology

Last update: Tue Oct 22 2024 00:00:00 GMT+0000 (Coordinated Universal Time)

Topics:
Get Started with Workfront

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IMPORTANT

This article should be used as a reference to understand the terms that you may encounter in the Adobe Workfront application, in the Workfront documentation, or when generally speaking about planning and managing work. We are currently updating this information and as a result this table might not be complete. We will remove this disclaimer when we consider this information exhaustive.

The following table is a list of commonly used terms in Adobe Workfront:

A - C

Object Name

Description

Access Level

A user profile that determines how a user can interact with different objects and tools within Workfront.

Active Task

An incomplete task in a current project that is not prevented from being worked on by a predecessor task and does not have a task constraint with a future planned start date. In other words, it can be worked on today.

Activity

In Workfront Goals, an activity is a progress indicator for a goal. It can be a progress bar that you update manually, or a project that is associated with the goal. You cannot display activities in a report and you cannot access them through the Workfront API. For information about activities, see Get started with results and activities in Adobe Workfront Goals.

Actual Cost

For tasks and issues, this is the cost associated with the actual hours logged in relation to the Cost per hour rate of the resource assigned to the task or issue. For projects, this is a total of all Actual Costs from tasks and issues on the project. For information, see Track costs.

Actual Expense Cost

The sum of the Actual Amounts for all expenses logged for a project or a task.

EXAMPLE

If you create an expense for Task 1 and enter $600.00 in the Actual Amount field, the Actual Expense Cost for this task is $600.00.

For a project, Workfront uses the following formula to calculate Actual Expense Cost:

Project Actual Expense Cost = SUM (All Project Actual Expense Costs) + SUM (All Tasks Actual Expense Costs) + Project Fixed Cost

Actual Hours

In a project, task, or issue report, Actual Hours are the sum of all hours logged on the project, task, or issue.

Example: If from the Updates tab for Task 1, you click 'Log Time' and enter 25 hours, the Actual Hours of Task 1 = 25 hours.

Workfront calculates Actual Hours for parent tasks or projects using the following formulas:

For parent tasks = children Actual Hours + Actual Hours on the parent task.
For projects = Actual Hours logged on the project + Actual Hours logged on standalone or children tasks in the project

Actual Labor Cost

The Actual Cost associated with the labor invested in a task or a project.

For a task, Workfront calculates the Actual Labor Cost using the following formula:

Task Actual Labor Cost = Number of Actual Hours on the task * User or Job Role Hourly Cost Rate

If the task has a Cost Type of User Hourly, Workfront uses the user rate. If the task has a Cost Type of Role Hourly, Workfront uses the job role rate to calculate Actual Labor Cost.

For a project, Workfront uses the following formula to calculate the Actual Labor Cost:

Project Actual Labor Cost = SUM(All Tasks Actual Labor Cost)

For more information, see Track costs.

Example: For example, if a user logs 5 hours for a task with a User Hourly Cost Type and their hourly rate is $100, the Actual Labor Cost is $500.

Actual Revenue

The Actual Revenue of a project or a task is the amount of money associated with the Actual Hours of the project or the task.

For information about tracking revenue in Workfront, see Overview of Billing and Revenue.

Actual Start

The timestamp when a user changes an object in in-progress on work assigned to them.

Agile Methodology

A type of methodology based on the collaborative evolution of needs and solutions with cross-functional teams. It encourages flexibility and change based on a fixed timeline.

Agile Team

Differs from a traditional team because they take their prospective work from a backlog and work on it within a set period of time that is called an Iteration.

All My Teams

When this is referenced in filters, this field displays either users that belong to any of the teams that the logged-in user belongs to, or work items assigned to any of the teams that the logged-in user belongs to.

We recommend using this field in a filter to make reports more generic when sharing them with other users. This way, you can build only one report which will display different information depending on who logs in to view it, as the information is always customized for the logged-in user.

Allocation Date

You can find this field in the following types of reports:

Project (Financial Data)
Budgeted Hour

Financial information populates in Project (Financial Data) reports only when the data associated with it is less than 5 years old. For example, if a job role was allocated to a task in January 2015 and today is September 2021, a financial field like the Allocation Date for the job role does not populate in the Project (Financial Data) report.

For a Budgeted Hour report:

Build this report when trying to understand the amount of Budgeted Hours that is allocated to your resources or to your projects in the Resource Planner.
The Allocation Date is the first day (a Sunday) of the week for which you budgeted the hours in the Resource Planner.

TIP

If a week spans for two months, it will generate two rows in the report: one corresponding to the first day of the week (Sunday of the first week which is during the first month), and the second row displays the first day of the second month.

For example, if you budget 8 hours for a user for the week of June 30 (Sunday) - July 6 (Saturday), the two rows show an Allocation Date of June 30, and July 1.

For information about budgeting resources in the Resource Planner, see the article Budget resources in the Resource Planner using the Project and Role views.

For information about building a Budgeted Hour report, see Report: Budgeted Hour.

Announcements

A way to communicate to users information within the system. This information is often coming from Workfront to the Administrator or from the Administrator to the user.

For more information, see Send announcements

App Integration

An app most commonly represents a connector to a software application, but can also represent special functions that manipulate data.

Approver Decision

In the Proof Approval report, this field displays proof approval decisions for proofs that are no longer active.

Approver stage

In the Proof Approval report, this field displays information about a proofs current stage.

Approval

A given work item, such as a task, document, or timesheet, may require that a supervisor or other user sign off on the work item. This process of signing off is called approval.

For more information, see Approval process overview.

Approval date

In the Proof Approval report, this field displays the date a proof was approved.

Approver

A user or job role that must sign off on a given work item, or the user that approves hour entries on timesheets.

Assigned To

In a Task or Issue report, this field displays the Owner of the task or the issue, or the Primary Assignee. You can filter or group by this field, as well.

Assignment

A user, job role, or team assigned to an issue or a task. Projects, portfolios, or programs cannot have assignments.

Assignments

In a Task or Issue report, this field displays a list of all entities (users, job roles, teams) that are assigned to the task or issue. You can filter by this field using the fields Assignment Users and Assignment Roles. You can filter by the team assigned to the task or issue using the Team field. You cannot group a report by this field.

Work items that have been placed in the Recycle Bin will continue to display in some reports that refer to the Assignment object where an OR filter modifier is used.

Assignment Roles

In a Task or Issue report, this field displays information about the job roles assigned to the tasks or issues. This field displays Primary Owners, as well as other job roles assigned to tasks or issues.

Assignment Status

In an assignment, task, or issue report, the Assignment Status displays whether the users assigned to a work item have clicked the Work On It or the Done button to accept or complete the work. The following Assignment Statuses exist:

Requested: the user has been assigned to the task or issue, but they have not clicked the Work On It button to start working on it yet.
Working: the user has clicked the Work On It button and is currently working on the item.
Done: the user has clicked the Done button and has completed their work on the item.

For more information, see Work On It and Done button overview.

Assignment Teams

In a task or issue report, this field displays information about the teams assigned to the tasks or issues. The field displays Primary Owners, as well as other teams assigned to tasks or issues.

Assignment Users

In a Task or Issue report, this field displays information about the users assigned to the tasks or issues. This field displays Primary Owners, as well as other users assigned to tasks or issues.

Attribute

An attribute is a trait of a Workfront object.

Audit Area

Audits are system messages that record an action that happened in Workfront. The following audit types are recorded:

Scope Change
Attachment Action
General Edit
Status Change
Note
Combined Entry
Error Entry
Status Change
Subscription Change

Audit Trail

The collection of notes automatically generated by events that are tracked through the Recorded Changes (Audit Areas). Each note records who did the action, what they did, and when they did it.

Automatic And On Change

One of the Project Update types. This will recalculate the Project's Projected and Planned timelines when the nightly recalculation process runs and when any update is made to the project or tasks within the Project.

For more information, see Select the project Update Type.

Availability

This term is used in relation to "user availability" or "resource availability" and it illustrates the amount of time that the resource (user or job role) is available to work.

Workfront calculates user availability using several fields and depending on what the settings of the Resource Management preferences are in your system. For more information, see Configure Resource Management preferences.

For more information about resource availability, see Get started with Resource Management

Alternately, "capacity" is also used to refer to resource availability.

Automatic Only

One of the Project Update types. This will recalculate Projected and Planned timelines when the nightly recalculation process runs.

For more information, see Select the project Update Type.

BAU

"Business as usual" work that contributes to running the everyday primary business goals.

Backlog

The area in an agile environment where new issues are kept until they are ready to be worked on.

Baseline

A source of data to measure iterations against in an agile environment.

Billable Expense

An expense that is marked as billable to the customer. This can be either a planned expense or an actual expense.

The Planned Billable Expense Cost and Actual Billable Expense Cost fields are available for you to add to views and reports. They do not appear on the project or task details pages.

You can find these fields in the following types of reports:

Baseline
Template
Project (Financial Data)

For more information about marking an expense as billable, see Manage project expenses.

Billing Record

Records the revenue, hours, or expenses that can be billed. This information can be used to create invoices in an external accounting system.

For more information, see Create billing records.

Billing Record Status

In a Billing Record or Hour report, the Status of a billing record indicates whether the billing record has been Billed or Not Billed. You cannot delete a project or edit time associated with a Billed billing record. For more information, see Create billing records.

Branding

The process of customizing Workfront to give the interface an appearance that mirrors your company by using your colors and logos.

NOTE
If your organization has been onboarded to Adobe Experience Cloud, branding is not available.

Breadcrumbs

The area at the top of the page that shows the hierarchical location of where the user is in the application.

For more information, see Breadcrumbs overview.

Budget Status

This is a deprecated field. Any information that this field might display is related to a feature that Workfront has removed and the field cannot be updated.

This field shows whether the project was added to the Capacity Planner and if the budget calculation has been completed for it. The Capacity Planner has been removed from Workfront.

Budgeted Completion Date

This is a deprecated field. Any information that this field might display is related to a feature that Workfront has removed. This field cannot be updated.

This field is still visible in project reports and lists.

Budgeted Cost

This is the cost associated with budgeting resources for a project.

The field displays in the following areas of Workfront under the following names:

Budgeted Cost: in the Business Case Summary panel
Cost: in the Utilization areas when viewing information by Cost
Project Budgeted Cost: in lists and reports

The Budgeted Cost for the project is calculated using the following formula:

Project Budgeted Cost (or Budgeted Cost) = Budgeted Expense Cost + Budgeted Labor Cost + Fixed Cost of the project

For more information about calculating Budgeted Cost and to understand various names for this concept in Workfront, see Calculate Project Budgeted Cost.

Budgeted Hours

The hours budgeted for resources for the work they need to complete on projects. This field refers to the hours budgeted in the Resource Budgeting area of the Business Case (or in the Resource Planner) for the project or for the project resources.

For more information, see Understand Budgeted Labor Cost and Budgeted Hours for projects.

For information about budgeting Users in the Resource Planner, see the article Budget resources in the Resource Planner using the Project and Role views.

The hours budgeted in the Resource Budgeting area of the Business Case or the Resource Planner display in the following areas of Workfront and under the following names:

table 0-row-2 1-row-2 2-row-2 3-row-2 4-row-2 5-row-2 layout-auto html-authored no-header
Budgeted Hours display name	Areas of Workfront
Hours	Resource Budgeting area of the Business Case
BDG	Resource Planner viewed by Hours
Budgeted Hours	Utilization report Hours view For more information about the Utilization report, see the article Overview of the Resource Utilization report.
Bud. Hours	Budgeted Hour report The Budgeted Hour object in the Budgeted Hour report refers to information related to a deprecated resource management tool. Only the "Bud. Hours" field in this report refers to the hours budgeted in the Resource Planner or the Resource Budgeting area of the project's Business Case. For more information about creating a report, see the article Create a custom report.
Resource Planner Budgeted Hours	Found in the following reports: Project report Project (Financial Data) report Task report Issue report Budgeted Hour report For more information about creating a report, see the article Create a custom report.

Any other mention of Budgeted Hours in Adobe Workfront refers to hours budgeted using deprecated features that have been removed from Workfront . These are view-only fields and do not update with current information when you use current resource budgeting tools.

Budgeted Labor Cost

This is the cost associated with the hours that you, as the Resource Manager, budget for your job roles for the work they need to complete on projects.

The Budgeted Labor Cost in a project report is calculated using the following formula:

Budgeted Labor Cost = SUM(Job Role Cost per Hour * Budgeted Hours per Job Role)

This field may refer to the following:

Labor costs displayed in the Resource Budgeting area of the Business Case or in the Resource Planner that are associated with the cost of job roles on a project. For information about calculating the Budgeted Labor Cost, see the article Understand Budgeted Labor Cost and Budgeted Hours for projects
Labor costs displayed in the Resource Budgeting area of the Business Case that reflect the People Costs estimated in an initiative linked to the project from the Scenario Planner when you use the Scenario Planner to budget your project resources. For information about initiatives, see Initiatives overview in the Scenario Planner.

The Scenario Planner requires an additional license. For information about the Workfront Scenario Planner, see The Scenario Planner overview.

It displays in the following areas of under the following names:
- Budgeted Labor Cost: in the Resource Budgeting area of the Business Case.
- Budgeted Cost: in the Utilization report Cost view
  
  For more information, see View resource utilization information.
- BDG: in the Resource Planner Project or Role views, when viewing by Cost
- Resource Planner Budgeted Labor Cost: in the following reports:
  - Project report
  - Project (Financial Data) report
  - Task report
  - Issue report
  - Budgeted Hour report
  For more information about creating a report, see the article Create a custom report.

Budgeted Start Date

This is a deprecated field. Any information that this field might display is related to a feature that Workfront has removed. This field cannot be updated.

These areas have been removed from Workfront.

The field is still visible in project reports and lists.

Burndown Chart

A line chart that provides a visual representation of completed and remaining work.

Business Case

A tool used to evaluate whether a project should be moved forward from the Idea status to the Planning status. In other words, a business case helps the organization decide whether it is worthwhile to launch and complete the project or not, especially when comparing projects with others in a portfolio.

For more information, see Create a Business Case for a project.

Business Case Budgeted Hours

This is a deprecated field. Any information that this field might display is related to a feature that Workfront has removed. This field cannot be updated.

This field is still visible in project and task lists and reports.

Calculated Assignment

One of the task Duration Types . This will calculate the percentage of an 8-hour work day that the user assigned to the task will be allocated to the task, based on the Duration of the task and the Work Required.

For more information, see Overview of Task Duration and Duration Type.

Calculated Work

One of the task Duration Types. This will calculate the Work Required on a task, given the Duration and the user Assignment percentages (which are based on an 8-hour work day).

For more information, see Overview of Task Duration and Duration Type.

Calendar

In Workfront, a calendar report is a dynamic report in which users can view the date and other important details of an event, including the due date, status of work, and the user to whom the event is assigned.

For more information about calendar reports, see Calendar reports overview.

In Workfront Planning, a Calendar view is a type of view for a record type that displays records on a calendar. You must have an additional license to access Workfront Planning.

Can Start

This field indicates whether a task is ready to start to be worked on. If the start is ready to be worked on the Can Start field on the task is set to True.

For more information, see "Can Start" overview for tasks.

Capacity

A resource's available time when they can be allocated to work. See "Availability".

D - F

Object Name

Description

Dashboards

You can add this field in a report or a view of the Report object, to display the dashboards on which the report is listed in a list.

You can use this field to filter for reports that are listed on a specific dashboard, as well.

For more information about including dashboard information on report object reports, see the "Understanding What Reports Are Listed on Dashboards" section in the article Access and organize reports

Data Type

See "Custom Data Type".

Days Late

This field shows a date difference between Planned Start and Today if the Actual Completion Date is missing.

Also shows a date difference between Actual Completion and Planned Completion, when an Actual Completion Date is present.

Default Schedule

Customizable default working hours to be assigned to users and projects within an organization.

Schedules are used to calculate the planned, start, and completion dates of tasks that are assigned to users.

Deliverable

Quantifiable goods or services that must be provided upon the completion of a project.

Demand Management

Scoring and prioritization of the intake processes.

Department Goals

Goals unique to a specific department that focus on improving operational metrics within the department.

Dependency

The link between two tasks that require one task to change status before the other task can also change status.

Dependency Type

The type of scheduling relationship between a task and its predecessor(s). One example is Finish-Start, which requires that the fist task must Finish before the second task can Start.

For more information, see Overview of task dependency types.

Document

Any file that is attached to an object within Workfront.

Document Version

Each time the same document is uploaded to the same object, it is assigned a version number. Users can view and change several options for a previous version of a document.

For more information, see Manage document versions.

Duration

The window of time allocated for completion of a task issue, or project (as determined by the number of days between the Planned Start and the Planned Completion).

For tasks, the Duration is an editable field if the Duration Type of the task is not Simple. If the Duration Type of the task is Simple, or if the Task Constraint is Fixed Dates, the Duration is a calculation performed by Workfront.
For issues, the Duration is always an editable field and it should represent an estimate of a number of days that would require the issue to be resolved.
For projects, the Duration is a calculation performed by Workfront and it represents the difference in days between the Planned Start of the earliest task and the Planned Completion of the latest task on the project.

For more information about the difference between Duration and Planned Duration for tasks, see the article Difference between Planned Duration and Duration for tasks.

Duration in Minutes

This field displays the same information as the Duration field in minutes instead of days.

Duration per Occurrence

This displays in the Task Details and the Edit Task boxes of a parent of recurring tasks. It displays the duration of each recurring task. For information about creating recurring tasks, see Create recurring tasks.

Durations modified in individual recurring tasks do not display the value indicated in this field.

Duration Type

A task field that indicates how the work required to complete the task is allocated to the assignees across the task duration. It represents the relationship between the Duration of the task, the Work Required, and the amount of time, or Allocation, the assigned resources should spend on the task to complete it.

This field appears on the Details tab of a task.

The options for the Duration Type of a task are:

Calculated assignment
Calculated Work
Effort Driven
Simple

For more information, see Overview of Task Duration and Duration Type.

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Duration Unit

The unit that is used to measure time in a power search.

Effort Driven

The relationship between the number of users and the amount of time the task will take to complete. As you add more users, the total time scheduled for the task to complete decreases, but the duration of the task stays the same. For example if a task is shelling a barrel of peanuts, adding more people will decrease the time scheduled, but the duration in person-days will remain the same.

Elapsed Time

Elapsed time is a unit of time for a task's Duration. It is the time between the Planned Start Date and the Planned Completion Date of a task that includes holidays, weekends, and time off. In other words, elapsed time is the passage of calendar days.

Workfront supports the following elapsed time units for task duration:

Elapsed Minutes
Elapsed Hours
Elapsed Days
Elapsed Weeks
Elapsed Months

For more information about task duration, including elapsed time, see Overview of Task Duration and Duration Type.

End Date

In a Rate report, this is the date when a new billing rate for a job role at the project level ends. The hours associated with the project that are before this date are multiplied by this billing rate to calculate the revenue on the project.

Engagement

The Work Performance Indicator (WPI) that indicates when commitment and belief in the task, project, team, or organization is waning. This indicates that you need to act to revive that belief and commitment. WPI would be measured by asking the simple questions, "Did you understand what was expected of you? Did the work you were assigned make a difference to the organization? Did you do great work?"

Enterprise Goals

Cross-functional goals that contribute to the metrics of the company goals.

Event

Any change in a project or task.

Event Handler

Automated tasks that occur when Events take place. A common example is an automated email notification.

Event notification

Email that is generated from an event handler.

Expenses

A non-labor cost on tasks or projects.

External

Typically, this is a license type, or a user with such a license. A user with such a license type only has the ability to review information in the system. They cannot actively participate in work.

For more information, see Adobe Workfront licenses overview.

External System

Any services or software that is stored and governed outside the designated system of record.

Field

Any Workfront object or the information associated with it, as it appears in the database.

For example, "project", "user", "hour" are both Workfront objects as well as fields. "Name", "status", "owner", "start date" are Workfront fields that are associated with the above objects.

When referring to objects, the terms "objects" and "fields" can be used interchangeably.

In the scope of reporting, the "fields" refer to the objects or the information about the object that you want to capture in the report.

NOTE

In text-more reporting, fields refer to the objects or their information as it appears in the database.

Sometimes the name that you see in the user interface is different from the name of the field in the database. For example, "issue" is the name of the object in the Workfront interface, but "opTask" is the name of the object (or the field) in the Workfront database.

It's important to use the field as it appears in the database when writing a text-mode report, view, filter, or grouping, or when creating a calculated field.

For more information, see API Explorer and Text Mode overview.

By default, Workfront comes with a set of fields that define both objects and their information. You can also create custom fields to define objects, but you cannot create custom objects.

In Workfront Planning, you can create custom fields for all record type. Workfront record types come with a very limited number of fields. You must create all fields from scratch and associate them with record types. For information, see Field overview.

Workfront Planning requires an additional license.

Filter

One of the main building blocks of a report or a list element that defines what information displays on the screen. For more information about reporting elements, see Reporting elements: filters, views, and groupings.

The Filter determines the results that display in a report or on an Workfront panel listing, like projects, tasks, or issues.

Financial Work Management

Process to manage labor costs, expenses, and revenue data in Workfront.

Fixed Cost

You can define a fixed amount of cost for a project. This is part of the Planned Cost of the project which represents the amount of money that you need to complete the project. For information about costs, see Track costs.

Fixed Revenue

You can define a fixed amount of revenue for a project. This is part of the Planned Revenue of the project which represents the amount of money that you might obtain if you complete the project. For information about revenue, see Overview of Billing and Revenue.

Flags

This is the same field as Status Icons, but it is only available for the following views:

Templates
Expenses

For more information, see the article Built-in Status Icons in Views.

Folder

Folders are used to organize documents or reports associated with an object.

FTE (Full Time Equivalent)

This is the Full Time Equivalent which indicates the amount of time that a resource is available for work. The FTE field displays in the following areas:

User's profile, when editing or creating the user
Resource Planner
Scenario Planner (requires additional license for the Workfront Scenario Planner)
User lists and reports

The FTE must be a decimal number up to 1, and it cannot be 0.

An FTE of 1 (which is the default for a user's FTE field, as defined in their profile) means that a resource (user or role) works the entire number of hours, based on the schedule that calculates their availability.

Your Workfront administrator decides which schedule to use in determining user's availability.

When the Default Schedule is used, Workfront uses the FTE of the user found in their profile to calculate availability.
When the User's Schedule is used, Workfront uses the user's time off, Work Time value, and Default Schedule's hours to calculate the user's FTE.

For more information, see Configure Resource Management preferences.

For more information about creating schedules in Workfront, see Create a schedule.

NOTE

For all calculations in the Scenario Planner, Workfront uses the following value: 1 FTE = 8 Hours.

For more information, see Get started with the Scenario Planner.

G - I

Object Name

Description

Gantt Chart

A visual timeline of the project dates in a calendar view based on the planned or projected dates as the tasks of the project are currently scheduled.

Goal

There are two concepts of goals in Workfront:

Project goals: A set of business objectives agreed to by the relevant stakeholders of a project. Project goals are part of the Business Case of a project.

You cannot display project goals in lists or reports but you can access them through the API.

For information about Business Case project goals, see Create Business Case goals.
Strategic goals: A strategic goal is an objective that you create to plan your work strategy for a specific time-period. You can create these types of goals using Workfront Goals. Your organization must purchase an additional license and you must have access to this feature to be able to create strategic goals. Workfront Goals are available only with an additional license.

For more information, see Adobe Workfront Goals overview.

You can display strategic goals in a goal or a project report and access them through the API.

Goal Hierarchy

In Goal and Project reports, this is a collection field that displays the goals in the hierarchy that a strategic goal belongs to when it aligns to other goals. The goals are separated by a ▸ delimiter.

Only the parents of the goal and the goal display in this field. Children goals do not display.

For information about aligning goals in Workfront Goals, see Goal alignment overview in Workfront Goals.

This field is visible only if your organization has purchased Workfront Goals. For information about managing strategic goals using Workfront Goals, see Adobe Workfront Goals overview.

Goal Success Score

In a Project report this field used to refer to project-level goals associated with the Business Case. Currently, this is a deprecated field and is not associated with any functionality.

Goals

In a Project report, this is a collection field that displays all the strategic goals that are associated with a project. The goals are separated by commas.

This field is visible only if your organization has purchased Workfront Goals. For information about managing strategic goals using Workfront Goals, see Workfront Goals overview. For more information about strategic goals and project goals in Workfront, see "Goal" in this article.

Global Interface Preferences

Interface settings that affect all users. Global Interface Preferences can be overwritten by the User Interface Preferences.

Group

A collection of users (possibly from the same department or business unit) that have access to the same objects. In addition to users, groups can be associated with portfolios, programs, projects, project templates, companies, teams, schedules, layout templates, and timesheet profiles.

You can also grant permissions to objects by group. For more information, see Groups overview.

In a list or report of objects of one of the following types, you can use the Group field to list which objects of that type are associated with a particular group: user, portfolio, program, project, project template, company, team, schedule, layout template or timesheet profile.

Group Administrator

Users who manage the objects, access, and users of designated user groups.

In a Group report, this field displays the names of the users designated as Group Administrators in the Group. For more information about Group Administrators, see Group administrators.

Group with Administration Access

In a Layout Template, Timesheet Profile, or Schedule report, this field displays the Groups whose Group Administrators have access to modify the template. You can also filter this report by this field.

For more information, see Create and manage layout templates.

Grouping

A reporting element used to categorize information in a list by a common criterion.

For more information, see the "Groupings" section in the article Reporting elements: filters, views, and groupings.

Handoff Date

The date when a task becomes available for work. The Handoff Date is a calculation and cannot be set manually.
For more information about the Handoff Date, see the article Task Handoff Date overview.

Help Desk

An alternative name to describe the Requests area of Workfront. You can use the Requests area to process customer support tickets, project requests, help desk tickets, etc.

Owner

In an Hour report, the Owner is the user to whom the hours are attributed. This is different from the user who is actually logging the time. These two entities can sometimes be two different users.
For more information about logging time for another user, see the article Log time.

Hour Status

An attribute set by Workfront for the Actual Hours that users log for tasks, issues, or projects.

Hour entries can have one of the following statuses in Workfront:

Submitted: the hours have been logged on a project, task, or issue. They are either part of a billing record or not added to a billing record yet.
Approved: the hours have been logged and they have been approved by the Project Owner. They are either part of a billing record or not added to a billing record yet.
Not Approved: the hours have been logged and rejected by the Project Owner. They are either part of a billing record or not added to a billing record yet.
Billed: the hours have been logged, added to a billing record, and the billing record status has been marked as Billed. They did not require to be approved by the Project Owner.
Billed and Approved: the hours have been logged, approved by the Project Owner, and the billing record status has been marked as Billed.

When hours are part of a billing record, the Hour Status indicates whether the hours have been approved or if the Billing Record they belong to has been billed. The Hour Status of an hour entry is only visible in an hour list or report.

For more information about adding hours to billing records, see the section "Add Hours to billing records" in the article Create billing records.

For more information about approving time on projects, see Require time to be approved for a project.

TIP

General Hours that are not logged directly on work items do not display an Hour Status.

Hour Type

An attribute that can be set for Actual Hours that users log for tasks, issues, or projects. This is also an attribute for the hours logged that are not directly linked to work, such as Vacation and Time Off.

For more information, see Manage hour types.

The ID is an alphanumeric indicator associated with every object in Workfront. It uniquely identifies each object in the Workfront database. You can view the ID of any object in a report or a list for each object.

TIP

You can also view the ID in the URL of the object's page. For example, the ID of a project might look something like the number outlined in the following URL, when you access the Project Details page:

https://<your domain>.my.workfront.com/project/5e29c8010027d8eb334762d4fff3ffca/overview

Individual Goals

Individual goals which contribute to the metrics of the team goals, but not related to personal or career development.

Inherited Access

Sharing function that allows access to propagate from object to another. For example, project user's inherit access defined in program and portfolio records.

Initiative

In the Workfront Scenario Planner, you can divide a plan into several initiatives to make it easier to manage the plan. You can build an Initiative report and you can access Initiative information in a Project report.

The Scenario Planner requires an additional license. For information about the Workfront Scenario Planner, see The Scenario Planner overview.

The Initiative report is not visible in your Workfront instance unless your company has purchased a Workfront Scenario Planner license. You cannot access Initiatives through the API.

Initiative Job Role

The Initiative Job Role report type displays information about the job roles associated with a plan initiative in the Workfront Scenario Planner.

The Scenario Planner requires an additional license. For information about the Workfront Scenario Planner, see The Scenario Planner overview.

This report type is not visible in your Workfront instance unless your company has purchased a Workfront Scenario Planner license.

Initiative Job Role Hours

In an Initiative Job Role report, this displays the number of hours associated with a job role in an initiative.

The Scenario Planner requires an additional license. For information about the Workfront Scenario Planner, see The Scenario Planner overview.

This field and the Initiative Job Role report type are not visible in your Workfront instance unless your company has purchased a Workfront Scenario Planner license.

Initiative Job Role Count

In an Initiative Job Role report, this displays the number of specific job roles associated with an initiative.

The Scenario Planner requires an additional license. For information about the Workfront Scenario Planner, see The Scenario Planner overview.

This field and the Initiative Job Role report type are not visible in your Workfront instance unless your company has purchased a Workfront Scenario Planner license.

Initiative Last Published Date

A field in an Initiative, Initiative Job Role, and Project report that displays the date that a plan initiative was last published to a project. You can publish initiatives to create projects or to update projects linked to the initiatives.

The Scenario Planner requires an additional license. For information about the Workfront Scenario Planner, see The Scenario Planner overview.

For information about publishing initiatives, seePublish scenarios to create and update projects in the Workfront Scenario Planner. This field is not visible in your Workfront instance unless your company has purchased a Workfront Scenario Planner license.

Inline Search

A search performed, in the process of completing a form, to find possible entries for one specific field.

Interface Setup

The area of the application that allows defining Custom Views, Filters, Groupings, List Controls, etc.

Is Company Goal

In goal reports, this displays a "True/ False" value for each strategic goal to indicate whether your organization is assigned to the goal as its owner.

This field is visible only if your organization has purchased Workfront Goals. For information about managing strategic goals using Workfront Goals, see Adobe Workfront Goals overview.

Issue

An unplanned work item that usually indicates that there is a problem preventing the completion of a task or project. It is triaged and evaluated for further work effort consideration

An Issue can also be a Help Desk request. Change Orders, Requests, and Bugs are also Issues.

Issue Management

The process and rules governing the definition of issue types and the routing, triage, or traffic process associated with each type.

Issue Owner

The team or users responsible for triaging and completing an issue.

Iteration

A period of time in which a team produces a pre-defined set of deliverables.

J - L

Object Name

Description

Job Role

Used to identify a user's day-to-day job functions and responsibilities. Job roles can be assigned to work items to identify the required skill needed to complete a work process without assigning it to a specific user.

A user can have more than one role. Examples include Graphic Designer or Consultant.

For more information, see Create and manage job roles.

Journal Entry

A reportable object that tells you information about system updates for tracked fields that appear in the Updates area of projects, tasks, issues, and other objects.

To learn more, see Report on the Updates area.

Kanban Flag

In a Task Report or Issue Report, the Kanban Flag field displays the flag status that is set on the story on the Kanban board. Possible values are On Track, Ready to Pull, and Is Blocked.

For more information about setting flag status on stories on the Kanban story board, see the article Use flags on stories on the Kanban board.

KPIs

A measurable value that demonstrates how effectively a company is achieving key business objectives.

Lag

Amount of time that must pass after the predecessor task's Planned Completion Date has passed until the dependent task can begin.

Lag Types

The method of calculating the Lag. It can be:

Days (work days)
Calendar Days (ignore holidays)
Percent
Day of Week

For more information, see Lag Types overview.

Large Thumbnail

In a Document list or report, it displays a preview of the document in a thumbnail.

Select Large Thumbnail to view a 400 pixel-wide thumbnail in the report.

The size of the thumbnail adjusts when you modify the width of the column in a list or report.

M - O

Object Name

Description

Manual Only

One of a Project's Update Types. This setting allows Project Projected and Planned timelines to be updated only when "Recalculated Timelines" is clicked. Projects set up this way will be ignored during the nightly recalculation process and when the project or tasks in the project are updated.

For more information, see Select the project Update Type.

This refers to the currently logged-in user.

Max Users

This is a deprecated field. Any information that this field might display is related to a feature that Workfront has removed and the field cannot be updated.

In previous releases of Workfront, you could update this field when creating or editing a job role. It displayed the total number of users that can be associated with a role on each project. A value of zero allowed for an unlimited number of users that can be assigned on a project.

The field is still visible in some reports and lists, but the information displayed cannot be updated.

Milestone

A marker that you can associate with a task to indicate that a key point in the project has been achieved when the task is completed. You generally can use milestones to show a significant event such as the completion of a phase of the project or a set of critical activities. Milestones are typically associated with parent tasks. You must create the milestones before you can attach them to tasks. For information about milestones, see Create a milestone path and Associate milestones with tasks.

Milestone Path

A collection of milestones. Milestone Paths are used on projects to distinguish projects with certain types of Milestones from projects with a different set of Milestones.

Milestone Task

A task flagged to indicate a reportable event to measure.

Module

A single step within a scenario in Workfront Fusion that performs some function based upon the associated app.

My Primary Role

When this is referenced in filters, this displays either users that have the same Primary Role as the logged-in user, or work items assigned to the Primary Role of the logged-in user.

My Home Team

When this is referenced in filters, this field displays either users that belong to the Home Team of the logged-in user, or work items assigned to the Home Team of the logged-in user.

Naming convention

An organization-wide set of rules that use data to create names of projects, tasks, and deliverables.

Native Integration

An integration that requires no manual coding or API configuration. Also referred to as an "out-of-the-box" integration.

Navigation Menu

The top-center panel of the application that has links to main areas of Workfront.

New Number Value

In a Journal Entry report, this displays the updated value of a field that replaces the Old Number Value. For more information, see "Old Number Value" in this article.

Non-Billable Expense

An expense that is not marked as billable to the customer. This can be either a planned expense or an actual expense.

The Planned Non-Billable Expense Cost and Actual Non-Billable Expense Cost fields are available for you to add to views and reports. They do not appear on the project or task details pages.

You can find these fields in the following types of reports:

Baseline
Template
Project (Financial Data)

For more information about marking an expense as billable, see Manage project expenses.

Non Work Day

A day that is not allocated to the completion of any assignments. This is usually a vacation day, holiday, or weekend. The term display in the API explorer.

Note

A comment or update made on a Workfront object.

Note Text

This displays the text of an update entered by a user on any object.

Number of Linked Goals

In a Project report, this is the number of strategic goals that are associated with the project. For information about associating projects with strategic goals, see Add projects to goals in Adobe Workfront Goals.

For information about strategic goals, also see "Goal" in this article.

This field is visible only if your organization has purchased Workfront Goals. For information about managing strategic goals using Workfront Goals, see Add projects to goals in Adobe Workfront Goals.

Object

The information you display in Adobe Workfront is represented by objects which are stored in the Workfront database. The objects are what drives the information in Workfront. Some examples of objects are:

Portfolios
Programs
Projects
Tasks
Issues
Documents
Dashboards
Reports
Groups
Teams
Users
Companies
Custom forms
Custom fields
Hours
Billing Rates
Templates
Template tasks

NOTE

This is not an extensive list.

For more information, see Understand objects in Adobe Workfront.

Object Types

If you create a report or list containing all of your custom forms, you can use this field as a view or filter to see which object types are associated with each form.

Old Number Value

In a Journal Entry report, this displays the original value of a field before it was updated. Once a field's value is updated, it will display as the New Number Value in a Journal Entry report. For more information, also see "New Number Value".

On Change Only

One of the Project Update Types. When this is selected, the Project Projected and Planned timelines update only when an update or change is made to the project or to a task within the project. It does not update the project every night.

For more information, see Select the project Update Type.

Op Task

The name for Issue in the Workfront database, used in text mode reports or calculated custom data.

Open

An issue or task that is not complete, but being worked on.

Org Chart

Short for Organizational Chart. This is a chart showing the hierarchy of an organization. It is also on the Tab on the User detail screen that displays and allows setting the User's Company and Reporting relationships.

Organizational Setup

This defines Companies, Groups, and Security Profiles for your organization.

Other Groups

In a report or view that lists users, this field displays all the groups where each user is a member.

Override Currency

In a Job Role report, this is the currency associated with a job role. It is an override of the Base Currency as established in the Setup area by the Workfront administrator.

For more information, see Create and manage job roles.

Override Currency Billing/ Hour

In a Job Role report, this is the billing per hour rate of the job role using the selected Override Currency of the job role.

For more information, see Create and manage job roles.

Override Currency Cost/ Hour

In a Job Role report, this is the cost per hour rate of the job role using the selected Override Currency of the job role.

For more information, see Create and manage job roles.

Owner

The user responsible for the completion of the designated object.

Owner Type

In a Goal report, this displays the type of owner that is assigned to a strategic goal. The following are the goal owner types:

User
Team
Group

No value displays in this field when the goal owner is your organization.

This requires an additional license. For information about Workfront Goals, see Adobe Workfront Goals overview.

P - R

Object Name

Description

Parameter

A parameter is a custom field. You can build a report for all parameters, or custom fields in your system.

Parent

In a report, this field shows information about the parent of the object. For example, in an issue report, it might show information about the task or project that the issue is logged under; in a task report, it might show information about the direct parent task or about the project. For more information about what objects might have parents in Workfront, see the "Interdependency and hierarchy of objects" section in the article Understand objects in Adobe Workfront.

Parent Lag

The amount of time that must pass between the Parent Task start and the Subtask Start.

Parent Task

Also known as a Summary Task. This is a task that has Subtasks (also called Children Tasks). The Duration, Work Required, and Percent Complete of the Parent Task is calculated from the Subtasks.

Part-Time Resources

A licensed user who has less capacity than the default schedule defined in the system.

Percent Complete

A project, task, or issue field that shows what percentage of the work associated with the task, project, or issue is completed.

You can update this field manually for issues and working tasks.

For projects and parent tasks, this field is a roll-up from all the working tasks and you cannot update it manually.

For more information, see Project Percent Complete overview.

Permission

Rights that are granted to a user on an object, typically given so they can complete work on the item or view the item. You can grant permissions to:

Projects
Tasks
Issues
Portfolios
Programs
Reports
Dashboards
Documents
Custom Forms
Views
Filters
Groupings

For more information, see Overview of sharing permissions on objects.

Plan

This is a full license type in the Workfront system. Users must have this to access all of the features in Workfront.

For more information, see Adobe Workfront licenses overview.

Plan (in the Scenario Planner)

A plan is the main object when working with the Workfront Scenario Planner. You can outline the strategy for your company's near and long-term future and identify each high-level outcome and add it as a plan to the Workfront Scenario Planner.

You cannot display Scenario Planner plans in a report and you cannot access them through the Workfront API.

The Scenario Planner requires an additional license. For information about the Workfront Scenario Planner, see The Scenario Planner overview.

Planned

The time frame within which something is scheduled to occur. When you create projects, tasks, or issues in Workfront, you establish the planned start and end dates, as well as the planned timeframe during which they occur. These values represent your original intention or estimate of how long an item should take to complete.

Planned Benefit

This is a manual entry for the Project Manager to estimate whether completing a project would bring any monetary benefit to the organization. Specifying this value can be part of putting together a Business Case for the project. You must have Manage permissions to the project to update this value.

Planned Budgeted Hours

In a Budgeted Hour report, this displays the number of hours budgeted for projects or Job Roles in the Resource Planner.

For information about budgeting projects or roles in the Resource Planner, see the article Budget resources in the Resource Planner using the Project and Role views. For information about the Budgeted Hours report, see the article Report: Budgeted Hour.

Planned Completion Date

You can manually set the Planned Completion Date of a task, project, or issue to a date of your choosing. If you do not set the Planned Completion Date, Workfront sets it automatically. When set automatically, the Planned Completion Date is: Planned Start Date + Duration

For more information, see the following articles:

Planned Cost

A total of the Planned Labor Cost and the Planned Expense Cost of the project. This does not include the Planned Risk Cost on the project.

Planned Date Alignment

This is an automatic indicator that Workfront assigns projects, tasks, and issues to show when an item will be completed in relation to its Planned Completion Date.

The following are possible values for the Planned Date Alignment indicator:

Will be done on the planned completion date
Will be done before the planned completion date
Will be done after the planned completion date

The Planned Date Alignment is visible in project, task, and issue lists and reports.

Planned Duration

A task's Planned Duration is usually the same as the task's Duration. It represents the difference in days between the Planned Start and the Planned Completion Dates of the task.

When the task has a Duration Type of Effort Driven, the Planned Duration can differ from the Duration of the task, based on how many resources you assign to the task.

For example, if a task with a Duration Type of Effort Driven has a Duration of 3 days and you assign one resource with a full-time schedule to the task, the Planned Duration is 3 days, as well. If you assign three resources with a full-time schedule to the same task, the Duration stays 3 days, but the Planned Duration becomes 1 day. The Planned Duration also changes the Planned Start and Planned Completion dates of the task, to reflect the new Planned Duration. As a result, the timeline of the project is affected as well.

For more information about the difference between Duration and Planned Duration for tasks, see the article Difference between Planned Duration and Duration for tasks.

Projects and issues don't have a Planned Duration.

Planned Duration Minutes

The Planned Duration Minutes of a project or an issue is the Duration of the project or issue in minutes.

Tasks don't have a Planned Duration Minutes field.

Template Tasks have a Planned Duration Minutes field which displays the Planned Duration of the task in minutes.

Planned Expense Cost

The sum of the Planned Amounts for all expenses logged for a project or a task.

EXAMPLE

If you create an expense for Task 1 and enter $600.00 in the Planned Amount field, the Planned Expense Cost for this task is $600.00.

For a project, Workfront uses the following formula to calculate Planned Expense Cost:

Project Planned Expense Cost = SUM (All Project Planned Expense Costs) + SUM (All Tasks Planned Expense Costs)

Planned Hours

This field appears in the projects, tasks, and issues areas, reports for projects, tasks, or issues, and resource management tools like the Resource Planner, Workload Balancer and the Utilization report.

It shows the number of hours that the Project Owner estimates that each task or issue should take to complete. For projects, it is generally a roll-up of the Planned Hours from the tasks on the project.

The Planned Hours field might display different information depending on where you view it from. For information about Planned Hours, see Planned Hours overview.

Planned Hours are stored in minutes in the Workfront database. When writing calculations using this field, ensure you account for the fact that the hours display as minutes.

By default, Planned Hours are distributed equally to all the days within the duration of a work item and also equally for all resources assigned to the task. Users can update the daily number of Planned Hours for a work item or the individual Planned Hours for each assignee.

Updating this field differs for projects, tasks, and issues:

For issues, you can manually update this field. Issue Planned Hours are not added to the Project Planned Hours.

TIP

In an issue report, one of the Planned Hours fields is replaced by the Work field. The field displays the number of Planned Hours on the issue. For more information, see the "work" or "Work" fields in this table.

For tasks, you can manually update this field when the Duration Type of the task is Calculated Assignment or Simple. This field is calculated by Workfront when the Duration Type of the task is Calculated Work or Effort Driven.
For information about Task Duration, see the article Overview of Task Duration and Duration Type.

For projects, Workfront calculates the Planned Hours by adding all Planned Hours from all the tasks on the project.

TIP

You can display Planned Hours in project, task, or issues reports also by using text mode and reference additional fields. For more information, see the "work", "Work", and "workRequiredExpression" fields in this table.

Planned Labor Cost

For a task, the hourly rate of the user or role multiplied by the number of hours assigned to the user or role.

For a project, it is a total of all Planned Labor Costs of all the tasks.

Whether the rate of the user or role is used depends on the Cost Type that is selected for the given task.

For more information, see Track costs.

Planned Revenue

Tasks and projects can display a value for Planned Revenue in Workfront. Planned Revenue represents the amount of money associated with the Planned Hours of the tasks on the project. For projects, it can also include the Fixed Revenue of the project.

For tasks, this is the revenue associated with the Planned Hours of tasks. The Planned Hours from all tasks roll up to the Planned Hours of the project to contribute to the calculation of the project Planned Hours.

Workfront calculates Planned Revenue for tasks and projects using the following formulas:

Task Planned Revenue = Planned Hours * Billing hourly rate

Project Planned Revenue = SUM (All tasks Planned Revenue) + Fixed Revenue

The project Planned Revenue that displays in the Project Details area and in project reports differs from the Planned Revenue that displays in the Utilization report.

The Planned Revenue in the Project Details area reflects the task revenue as well as the Fixed Revenue of the project. The Planned Revenue in the Utilization Report displays Planned Revenue associated only with the tasks in the project.

EXAMPLE

If the project has 1 task with 10 hours, assigned to a Consultant with $20 hourly rate, and the project has $100 Fixed Revenue, the Utilization report displays $200 for Planned Revenue (the Planned Revenue associated with the hours on the task). The Project Details section displays $300 (the Planned Revenue from the task and the Fixed Revenue for the project.)

For information about tracking revenue in Workfront see Overview of Billing and Revenue.

For information about Planned Revenue calculations in the Utilization report, see View resource utilization information.

Planned Risk Cost

The total of the Potential Cost of all the risks on the project factoring in their Probability of occurring. This amount is not included in the Planned Cost of the project.

The Planned Risk Cost of a project is calculated by the following formula:

Planned Risk Cost = SUM(Potential Risk Cost * Probability / 100)

Portal Profile

An administrator-defined collection of Tabs and Sections that displays in Workfront.

Portal Section

One component of a Tab on a Dashboard or Portal Page. Usually a single Report, Chart, Calendar, or list of key information.

Portal Tab

A Tab on a Portal or Dashboard that contains up to three Portal Sections.

Portfolio

A collection of projects that have unifying characteristics. Those projects usually compete for the same resources, budget, or time slot. You can divide Portfolios into Programs and associate the projects with the Programs before they are added to a Portfolio.

For more information about portfolios, see Portfolio overview in Adobe Workfront.

Portfolio Management

A practice area focused on managing a collection or related programs and project efforts.

Portfolio Optimizer

A Workfront tool to assist in assessing and prioritizing projects within a portfolio.

Portfolio Owner

The stakeholder responsible for the prioritization and budget for a portfolio.

Potential Risk Cost

This is a project field that you can locate in lists and reports. It shows the potential cost for the risks associated with the project, should they occur. For more information see Calculate Potential Risk Cost.

Predecessor

A task that must be completed prior to the completion of a dependent task. Also a task that is marked as a Dependency for another task. Predecessors allow the planner to set sequence-dependency logic, such as to start a task after another task finishes.

For more information, see Overview of task predecessors.

Primary Company

The Company that the user belongs to as designated in their user settings. Companies can also be associated with projects.

Primary Contact

The Primary Contact is the creator of an issue and it is automatically designated by Workfront when the someone creates the issue. You can manually update this field if you have Manage permissions to the issue. An issue can have only one Primary Contact.

If you change the Primary Contact, the user originally designated as the primary contact still has Manage access to the issue.

When converting an issue to a task or a project, the user designated as the Primary Contact of the issue becomes the Converted Issue Originator of the project or task. If the Primary Contact of the issue is updated after the issue was converted, the Converted Issue Originator will be preserved as the Primary Contact of the issue at the moment when the conversion happened. See also "Converted Issue Originator" in this article.

Priority

A value that can be assigned to a task, issue or a project to designate how important it is.

Private

On a Note or Document, this option makes that object hidden to most viewers. For a Private Help Request Queue, only users on the Project Team can submit issues to that queue (or project) through the Requests area.

Profile

All information about a user account.

Program

A subset within a portfolio, where similar projects can be grouped together in order to achieve a well-defined benefit.

Program Management

Management of cross-project dependencies, risks, issues, requirements, and solutions to keep the program healthy and achieve the defined program benefit.

Program Owner

The stakeholder responsible for supervising and organizing activities to ensure that project goals align with the company objectives.

Progress

In a Goal report, this displays the percent of how close a strategic goal is to completing. The percent of progress displays as a number. For information about strategic goals, also see "Goal" in this table.

Progress Status

In a Project, Task, and Goal report, this field displays the Progress Status of projects, tasks, or strategic goals. For more information, see the following articles:

Project Progress Status overview
Task Progress Status overview
Overview of goal progress and condition in Adobe Workfront Goals

The Goal report and the Progress Status for goals field are visible only if your organization has purchased Workfront Goals. For information about strategic goals in Workfront Goals, see Workfront Goals overview.

Project

A large amount of work that must be completed within a specific timeframe and must use a specific budget and number of resources. To make it manageable, you divide the project into a series of tasks. Completing all the tasks results in the completion of the project. For information about planning a project, see Plan a project overview.

Project Assignment Planned Hours

In an Initiative Job Role report, this displays the number of Planned Hours associated with a job role assigned to tasks or issues in the project. This field and the Initiative Job Role report type do not display in your Workfront instance unless your company has purchased a Workfront Scenario Planner license. For information about the Workfront Scenario Planner, see The Workfront Scenario Planner overview.

Project Details

The details of the current status of a Project.

Project Budgeted Cost

This is the Budgeted Cost of a project as it displays in lists and reports.

See also "Budgeted Cost" in this article.

Project Management

A set of policies that governs the thresholds for project creation, categorization, and naming of the projects.

Project Overhead

In an Hour report, this field is reserved for financial information tied to the hours logged with the hour type of Project Time. Projects can have their own Billing Rates and if an hour is logged directly on a project, then those rates will be used in calculations. Based on the project settings, projects can also have different currencies and there can be a currency conversion for those hours. The Project Overhead object allows Workfront to get that information.

Project Owner

The user responsible for managing the scope, timeline, and assignments of a project. The default approver for change orders, financial changes, and deliverables.

Project Planning

Processes to develop and maintain the project schedule.

Project Sponsor

A designated stakeholder profile that each of your user's should relate to. In Workfront, these are designated as Access Levels

Project Teams

The collection of users or roles assigned to a project

For more information, see Project Team overview.

Project tracking

The data used to measure the health and scope of a project

Projected

An estimate of the timestamp of when the work will be completed based on the planned hours and percentage complete of a task, issue, or project.

This refers to dates or the Duration of tasks, issues, or projects. Usually, it designates dates and durations that are more true to the life of the work items, after some work has already been completed or some time has passed.

For example, the Projected Completion Date of a task is the date when Workfront estimates that the task will complete, based on how much work has been done on it so far, how many people are assigned to it, and how much time has passed since the start date.

Proof Deadline

In reports that contain the Document Version object (such as a Document Version report and Proof Approval report), This field displays the day of the week, date, time of day, and year of the proof deadline.

Proof Decision

In reports that contain the Document Version object (such as a Document Version report and Proof Approval report), this field displays the decision status of the proof (pending, changes required, or approved)

Proof Name

In reports that contain the Document Version object (such as a Document Version report and Proof Approval report), this field displays the proof name.

Proof Pages

In reports that contain the Document Version object (such as a Document Version report and Proof Approval report), this field displays the number of pages included in the proof.

Proof Progress

In reports that contain the Document Version object (such as a Document Version report and Proof Approval report), displays the progress status of the proof (Sent, Opened, Commented, Decision Made).

For more information, see Proof progress overview in Proof progress and status overview.

Proofing

A review process where one or more users mark and comment on content that should be changed in an image, a text document, a video, or interactive web content.

Public

On a Note or Document, this option makes that object accessible to other users, or even people from outside Workfront. For a Help Request Queue, Public means that all users that can submit issues to a project can submit issues through the Requests area.

Quality

The perception of work quality within the organization.

Queue

Also called Help Desk Queue or Help Request Queue. This is a project that has been published to the Requests area to allow users to submit issues to it. Usually queues are created for particular topics, such as Bugs, Project Requests, etc.

Queue Properties

These settings define issue submission rules for a project that is being published to the Requests area.

Queue Topic

A property on a Help Request Queue that allows users submitting an issue to select a Topic. Topics can:

Be associated with a Custom Data Form.
Assign the issue automatically to a user, role, or team through the Routing Rule set on the selected Topic.
Move the issue to a different project or queue through the routing rule set on the selected topic.

For more information, see Create Queue Topics.

Rank

In an Access Level report, you can manually indicate a Rank of the Access Level. This helps you, as the Workfront administrator, to visually identify the level of complexity associated with each Access Level. For example, you can give lower numbers for more complex (Plan-level) Access Levels, and higher numbers for less complex (Requester-level) Access Levels. You cannot rank the standard Access Levels.

Ready

This field on a task report indicates whether an Agile task has been marked as Ready on the backlog. This flag only applies to Agile tasks, which are tasks assigned to an Agile team.

Record

In Workfront Planning, a record is a unique instance of a record type.

After adding a record type to a workspace, you can start adding records of that type on the record type's page.

For example, "Campaign" can be a record type and "Summer Campaign for EMEA" is a record of the Campaign record type.

For information about creating records, see Create records.

Workfront Planning requires an additional license.

Record type

The object type of Workfront Planning.

Unlike Workfront, where the object types are predefined, in Workfront Planning, you can create your own object types.Workfront Planning object types are called record types.

For example, in Workfront the object types of Program, Portfolio, Project, Task, or Issue are already created.

In Workfront Planning, you can create any record types that meet your organization's workflows. Later, you can define how the record types relate to one another or form dependencies.

For information about creating record types, see Create record types.

Workfront Planning requires an additional license.

Recurrence Frequency

A field that displays in the Task Details or the Edit Task box of a parent of recurring tasks. It is the frequency with which the tasks in the recurrence occur. For information about creating recurring tasks, see Create recurring tasks.

Reference Number

Projects, tasks, and issues are automatically associated with a unique reference number as they are created. You can view the Reference Number in the Details page of projects, tasks, or issues, or in a list or report.

TIP

You can defer to reference numbers when two items have the same name, as reference numbers are always unique.

Workfront automatically generates sequential reference numberss at the system level. Each project, task, or issue gets the next available number in the sequence.

For example, if User A creates a task, Workfront might automatically assign the task the Reference Number of 100. If User B creates an issue right after this, Workfront assigns the issue the Reference Number of 101. You cannot manually edit Reference Numbers.

Rejection Issue

In a project or a task report, this is the issue that is created when the approval for the project or the task is rejected. For information about rejection issues, see the article Create an approval process for work items.

Relationship types

Workfront objects are always connected to each other using one of the following relationship types:

One to many: In this relationship, one object can be connected to multiple other objects of different types. For example one project can have multiple tasks. The Project-Tasks relationship is a one to many relationship. You cannot display this relationship in a report using the Standard interface. You must use text mode reporting to view one to many relationships.
One to one: In this relationship, one object can only be connected to one other object of a different type. For example, a project can only have one Group. The Project-Group relationship is a one to one relationship. You can display one to one relationships between objects in a Standard report.
Many to one: In this relationship, multiple objects can be connected to only one other objects of a different type. For example multiple tasks can be connected to the same project. The Tasks-Project relationship is a many to one relationship. You can display many to one relationships between objects in a Standard report.
Many to many: In this relationship, multiple objects of the same type can be connected to multiple objects of a different type. For example, several users can belong to multiple Other Teams, and the teams can belong to several users. You cannot display this relationship in a report using the Standard interface. You must use text mode reporting to view many to many relationships.

Remaining Risk Cost

A project field that shows the difference between the Planned Risk Cost of a project and the total of all Actual Costs of all risks on the project.

The Remaining Risk Cost for a project is calculated using on the following formula:

Remaining Risk Cost = Project Planned Risk Cost - SUM(Actual Cost for all risks)

Replanning

Changing the dates of a project to repair or overcome problems. For example, a project that has been on hold for several months would need to be replanned to reflect accurate dates. This is a manual operation of adjusting either the dates of the project or those of the tasks.

Report

A chart or table containing information about one given Workfront object and its related attributes.

Request

A type of issue that is triaged in a single centralized queue and is unrelated to an ongoing work effort.

Request Queue

The backlog of issues that is managed by a traffic and triage process.

Request velocity

Total work cycle time to intake and complete a request.

Requester

Typically a license type. A user with a Requester license can submit requests for new work to occur in the system.

Reserved Time

Days specified on a user's Personal Time, indicating that the user will not be available for work. See "Non Work Days".

Resolve Issue

In an issue report, use this field in views or filters to refer to the issue that resolves the issue.

For information about displaying resolving objects in reports, see View Resolvable and Resolving Object information in a report in Overview of Resolving and Resolvable Objects.

Resolve Project

In an issue report, use this field in views or filters to refer to the project that resolves the issue.

For information about displaying resolving objects in reports, see View Resolvable and Resolving Object information in a report in Overview of Resolving and Resolvable Objects.

Resolve Task

In an issue report, use this field in views or filters to refer to the task that resolves the issue.

For information about displaying resolving objects in reports, see View Resolvable and Resolving Object information in a report in Overview of Resolving and Resolvable Objects.

Resource

Users or roles that exist in Workfront and are assigned to Project Teams, tasks, and issues. They are responsible for completing the work associated with projects, tasks, or issues.

Resource Management

Resource Management is an enterprise set of tools that allows you to accurately forecast the use of your resources based on their availability so that the work that must be done is completed on time and on budget.

With Resource Management tools you can plan long-term capacity and short-term scheduling needs for your resources.

For information about Resource Management in Workfront, see Get started with Resource Management.

Resource Manager IDs

In a project report, you can use this option when creating a filter to find a specific resource manager.

Resource Managers

In a project report or list view, this is an informational field that displays users designated to perform resource management activities on the project. When you use "Resource Managers" in a report, a list of resource managers is displayed, with each resource manager on the project separated by a comma. You can designate up to 30 resource managers on a given project.

For more information, see the article Designate Resource Managers for a project or template.

Resource Planner Budgeted Hours

The hours budgeted for the project and the resources associated with it in the Resource Planner. See also "Budgeted Hours" in this article.

Resource Planner

An advanced Workfront tool that lets you view and manage resources across projects, job roles, or users. For information, see Resource Planner overview.

Resource Planner Budgeted Labor Cost

These is the cost associated with the hours budgeted for project job roles using the Resource Planner.

See also "Budgeted Labor Cost" in this article.

Resource Pools

Resource Pools are collections of users that can be associated with a project. The users in the same Resource Pool usually belong to the same department, have similar or complementary skills, or are funded by the same budget. You can associate multiple Resource Pools to a project or to a user. A resource pool can be assigned exclusively to a project or shared by several projects.

For more information about resource pools, see Resource pools overview.

In project reports, Resource Pools show all the pools associated with a project. This object cannot be used in a grouping.

Resource Utilization

A Report displaying the number of hours available during a certain time period and the number of hours scheduled for each user in the report. This is also calculated into Average Hours Per Day and an allocation percentage.

Result

In Workfront Goals, a result is a progress indicator for a goal. It can be a number, a percentage value, or a currency amount that you update manually. You cannot display results in a report and you cannot access them through the Workfront API. For information about activities, see Get started with results and activities in Adobe Workfront Goals.

Revenue

A billable amount for the task or project. The amount can be hourly, fixed, or a combination of both.

Revenue Type

Revenue type determines how the task will accrue revenue. Some examples include Fixed Hourly, Role Hourly, and Role Hourly w/Cap. For information about tracking revenue in Workfront see Overview of Billing and Revenue.

Reviewer

Typically a license type. A user with a Reviewer license has the ability to review and approve work items in the system.

Risk

This may refer to the following concepts in Workfront:

A field on a project that indicates how risky a project can be. You can prioritize the execution of your projects based on the level of risk. Projects can have the following levels of risk:

- Very Low

- Low

- Medium

- High

- Very High

The levels of risks you indicate for a project cannot be customized.

For information about updating the Risk of a project, see the " Project Settings" section of the article Edit projects. You can display the risk field of a project in reports.
An event that might occur during the life of a project that identifies a potential impact to the cost, scope, or schedule of the project. You define potential risks to a project and associate a probability of them occurring or a cost as you build the project's Business Case. For information about adding risks to the Business Case of the project, see "Create and edit risks on projects".

You cannot display risks defined in the Business Case in reports. You can only display several types of Risk Costs in reports and lists.

Risk Cost

The cost associated with the risks on a project. The following are risk costs associated with projects that you can display in reports:

Actual Cost: a field on a risk that shows the actual cost for the risk that has occurred. In addition to reports and lists, you can locate it in the Edit Risk box when editing or creating a risk.

For project, task, or issue costs, see "Actual Cost" in this article.
Planned Risk Cost: a field on the project that shows a total of all Potential Risk Costs for the project. See also "Planned Risk Cost" in this article.

For information about Potential Risk Cost, see Calculate Potential Risk Cost.
Remaining Risk Cost: a field on the project that displays the difference between the total of the Actual Costs of all risks and the Planned Risk Cost. See also "Remaining Risk Cost" in this article.

Risk Management

Processes to identify, mitigate, and monitor risk.

Role

See "Job Role" in this article.

Routing

Automatically assigning or moving an issue, usually due to a Queue Topic or by way of being the Default Route (Routing Rule) for the queue.

Routing Rule

A setting on projects and queue topics that automatically assigns an issue to a user, role, or team, or moves the issue to another project or queue topic. Routing Rules are generally used with Help Request Queues to automatically assign incoming issues.

S - U

Object Name

Description

Saved Search

A search for which the search criteria have been saved. Saved Searches make it easy to run the same each again without having to enter the search criteria again.

Scenario (in Workfront Fusion)

A scenario is comprised of a series of steps (modules) that indicate how data should be transferred and transformed between apps/ services.

For information about scenarios in Workfront Fusion, see Adobe Workfront Fusion scenario overview.

Scenario (in the Workfront Scenario Planner)

In the Scenario Planner, a scenario is a copy of a plan.

The Scenario Planner requires an additional license. For information about the Workfront Scenario Planner, see The Scenario Planner overview.

For information about creating scenarios, see Create and compare plan scenarios in the Scenario Planner.

Schedule

The weekly work schedule, including working times, combined with Days off (such as Holidays) and exception days (such as a Saturday work day). Yiu can associate schedules with projects and users.

Schedule Exemption

Also known as a Modified Shift. Days scheduled in contrast to the regular weekly working times as defined by the schedule. For example, a Saturday scheduled to work, when the Schedule is set up to only Work Monday Through Friday, would be a Schedule Exemption.

Scheduled Report

When you build a report of reports, you can display information about the schedules of the report, if the report is scheduled for delivery using the Scheduled Report field. This field shows multiple values, one for each schedule of each report, in a bulleted list. For more information about scheduling reports, see the article Report delivery overview.

Because this field shows multiple values, it cannot be used in a grouping. You can access it only in a filter or a view.

Scope Change

An Audit Trail that, if active, generates a note anytime a change is made to the Scope of a project or task, such as if a Task Duration or the Predecessors are changed.

Section

An area on the screen, with its own header, created to organize the Custom Data for display purposes.

Section Break

A gap or border between sections.

Security

The settings that allow a user to interact with certain objects in the system and not others. See also "Access Levels" in this article.

Setup

The area where administrators can set up system configurations and preferences.

Severity

Severity is an indication of how likely an item is to impact the completion of the work. For example, an issue with high Severity may completely block a task's completion, but an issue with low Severity may be merely cosmetic.

For more information, see Update issue severity.

Severities

See "Severity" in this article.

Sharing

The action of allowing other Users to view or edit a specific item in Workfront.

Slack Date

In a task view or report, the Slack Date displays the exact date when a task could definitely impact the Completion Date of the project. For information about the Slack Date of a task, see Task Slack Date overview.

Smart Assignments

When assigning tasks or issues to users, Workfront makes recommendations (Smart Assignments) about who the best users are to complete the work, based on the time they have available to complete it and their relationship to the project.

For more information , see Smart assignments overview.

Source

Indicates the parent object of another object. For example, a document attached to a task has the name of the task in the Source field of a Document report or view; an issue logged under a project has the name of the project in the Source field of an Issue report or view.

The following reports display a Source column where you can view information about the parent object:

Issue reports
Hour reports
Document reports

If users don't have permissions to the parent object of an issue, hour, or document, the Source column of the report displays empty, even when the report is configured to display, or to be delivered with the access rights of another user.

In order to show information about the parent object in the report, we recommend adding a column for the parent object where you can display the name of the parent.

For example, you can add any of the following to a report with a Source column:

The Project Name, Task Name, or Issue Name columns to a document or hour report.
The Project Name or Task Name columns to an issue report.

For more information, see Run and deliver a report with the access rights of another user

Start Date

The Date when the work on an item is set to start. There are several Start Dates in Workfront:

Planned
Actual
Projected

In a Rate report, this is the date when a new billing rate for a job role at the project level starts. The hours associated with the project that are after this date are multiplied by this billing rate to calculate the revenue on the project.

Status

An indicator used to signal a workflow position of a work item or of a strategic goal.

For projects, the Status is a setting on the project that indicates whether the project is:

Current
On Hold
Complete
Dead

For more information on a project's Status, see Access the list of system project statuses.

For tasks, the Status is a setting on the task that indicates whether the task is:

New
In Progress
Complete

For more information on task Status, see Access the list of system task statuses

For issues, the Status is a setting on the issue that indicates whether this issue is:

New
In Progress
Awaiting Feedback
On Hold
Resolved
Won't Resolve
Cannot Duplicate
Verified Complete
Reopened

For more information on issue Statuses, see Access the list of system issue statuses.

For strategic goals, the Status is a setting on the goal that indicates whether the goal is:

Active
Draft
Inactive
Closed

For more information about strategic goals, also see "Goal" or "Goals" in this article.

For strategic goals, this field is visible only if your organization has purchased Workfront Goals. For information about managing strategic goals using Workfront Goals, see Workfront Goals overview.

Status Change

An Audit Trail. A note is generated when a user changes the Status of the project, task, or issue.

Status Icons

You can add the built-in Status Icons field as a column in your views to enhance visibility into key points about your objects, like:

An object has documents attached
An object is associated with an approval process
An object has additional notes associated with it
An expense is billable or reimbursable
A task is on a critical path
A user belongs to a company, a team, or is located in a different time zone

You can add the Status Icons field in the views of the following objects:

Tasks
Issues
Projects
Template Tasks
Templates
Expenses
Documents
Users

For more information, see Built-in Status Icons in Views.

Status Update

In a project, task, or issue report, this field shows the most recent status update that object owners have provided in the 'Updates' area. For projects, this means that comments made by the Project Owner, and for tasks and issues, this means that comments made by the assignees.

Comments made when updating the status of an object do not display in the Status Update column.

To show the 'New,' 'In Process,' and 'Complete' statuses, use the Status column.

For more information on statuses, see the article Update task status.

Statuses

See "Status" in this article.

Storyboard

A chart that represents the status of stories (tasks in the agile methodology) and how they are progressing toward completion.

Story Hours

A metric used to measure the difficulty or complexity of a Story. Agile teams can choose whether to use Hours or Points.

Story Points

A metric used to measure the difficulty or complexity of a Story. Agile teams can choose whether to use Hours or Points.

Strategic

Long-term work that changes the organization or how the organization works.

Strategic Alignment

Measuring and aligning company goals across portfolios and programs.

stretch

This is used in report columns when using the Text Mode interface.

The stretch is used to identify which columns occupy extra space not needed by the view. The user interface width of the workspace for a typical user is about 850 pixels. This means that if you have a view with four columns (150 pixels each) that your view occupies 600 of 850 pixels. There are 250 extra pixels in the UI that will be added to the columns that have a stretch percentage provided.

The stretch of a column is enforced when you use the additional line of code: usewidths=true for at least one of the columns in the view.

Subscribers

Users that subscribe to projects, tasks, or issues.

When you use this field in a report, a list of subscribers displays, with each subscriber separated by a comma.

For more information, see the article Subscribe to items in Adobe Workfront.

Summary Task

See "Parent Task" in this article.

Subtask

A child task, which is located under a parent task.

System Governance

A set of policies that governs changes and maintenance of a system.

System Integration

The process of linking together different computing systems and software applications physically or functionally in order to act as a coordinated whole.

Task

An activity that must be performed as a step toward achieving a final goal (completing the Project).

For more information, see Tasks overview.

Task Attribute

Other fields or objects that are associated with a task and indicate certain details about the task. Some examples are Planned Completion Date and Status.

Task Constraint

See "Constraint Type" and "Constraint Date".

Task Management

A set of policies that governs the thresholds for task creation, assignment, closure, and visibility.

Task Owner

The team or user responsible for the estimation of effort and completion of the task

Team

A collection of users working toward similar goals or business objectives. These users can be collectively assigned to a work item by assigning the team to the work item.

For more information on Teams, see Teams overview.

Projects can have a Project Team, which contains all the users or roles associated with the work on the project.

For more information about Project Teams, see Project Team overview

Template

Project templates are generic outlines of your most repeatable projects. You can define tasks, queue topics, custom forms, attach documents or approvals when you create a project template to save you time when you must create a new project.

You can attach templates to existing projects, or you can use them to build new projects. All the information specified on the template transfers to the projects that are created using it.

For more information about templates, see Project template overview.

Template Task

A task that is part of a template. Template Tasks become Tasks in the project that is created by using the template.

Thread

A Note and its collection of replies that relate to a particular topic.

Thumbnail

In a Document list or report, it displays a preview of the document in a thumbnail.

Select Thumbnail to view a 33-66 pixel-wide thumbnail in the report.

The size of the thumbnail adjusts when you modify the width of the column in a list or report.

See also "Large Thumbnail" in this article.

Time Off

You can build a Time Off report to view when users have indicated time off in their profile.

Timesheet

A timecard that allows users to enter actual hours that they spent working on projects, tasks, or issues, or hours they spent for other activities not related to work, like meetings or training. In addition to entering the amount of time you spent working, you can also indicate whether the time is work-related or it amounts to overhead time by using Hour Types to define your time entries. For information about timesheets, see Timesheets overview.

Timesheet Profile

A Timesheet Profile is a template that Workfront uses to automatically create timesheets for the users associated with them.

You can configure a number of settings that will apply to each timesheet as it is created. Some of these settings are: how often the timesheet should be created (weekly, every other week, twice a month, or monthly), the start day of the timesheet, the timesheet approvers, the available Hour Types that users can associate with recorded hours.

Top Parent ID

This field allows you to identify and filter data about a top-level group and its subgroups in a list or report.

Top Parent Name

This field allows you to identify data about a top-level group and its subgroups in a View for a list or report.

You can also do this using the Top Parent ID field.

Total Hours

In a project report, this field displays the rounded sum of all hours on the project, the last time the project finances were calculated. Actual Hours reflect the exact hours logged on the project. Typically, the Actual Hours should match the Total Hours. If the Total Hours appears significantly different from the Actual Hours field, you must Recalculate Finances on the project.

For more information about recalculating project finances, see the article Recalculate project finances.

In a timesheet Standard view, this field refers to the total hours logged for items for the dates displayed on a timesheet. The Total Hours field for timesheets in this built-in view references the "hoursDuration" field which dynamically calculates the difference in hours between the timesheet Start and End dates. This is used to display the Total Hours column in red if the user logs more time than the available hours in the timesheet's time frame. For more information, see View total hours on the timesheet.

Tracking Mode

An attribute of a task. This determines how and when the Projected timelines will be updated for a task. For example:

User Must Update requires that a task be updated manually. Otherwise, it will become Behind Schedule, then Late.
Auto Complete will automatically complete a task when the Due Date, or Planned Completion Date, has passed.

For more information, see Task Tracking Mode overview.

Trigger

An event that starts a scenario.

Trouble Task

An incomplete task with a condition of Late, Behind Schedule, or At Risk.

Unassigned Task

A task that is not assigned to any User, Role, or Team.

Update Type

A setting on a project that determines when the project's Projected timeline will be recalculated. The Update Type can have the following values:

Automatic and On Change
Automatic Only
Manual Only

For more information, see Select the project Update Type.

User

An account created in Workfront to allow a person to log in and interact with the system.

User Delegation

A reportable object that tells you:

Which users have delegated task, issue, and project approvals
Which users have had task, issue, and project approvals delegated to them
When these delegations start and end

To learn more, see Create a User Delegation report.

User Interface

All visual and interactive aspects of the Workfront application.

User Interface Preferences

User Interface Setup. Workfront administrators can change these settings to customize aspects of the user interface.

Utilization

The availability for a user or role based on the assigned schedule, PTO, and current workload.

User Utilization

A search combined with a report that shows how Users (Resources) are allocated or over-allocated. See "Resource Utilization" in this article.

V - Z

Object Name

Description

Velocity

A measure of the total work cycle time (how long it takes to complete a piece of work) and how frequently work is done in the time originally committed (work-to-commit ratio).

View

Views refer to a reporting element which allows you to modify the columns in a report or in a list of objects.

View also refers to a user's right to only view information on an object, according to their access level or at a permissions sharing level on that object.

In Workfront Planning, records display on the record type page in one of the following view types:

Table
Timeline
Calendar

In Workfront Planning, views include the filters, groupings, sorting, and other settings applied to the records on the screen.

For information, see Manage record views.

Workfront Planning requires an additional license.

View Icons

This is the same field as Status Icons, but it is only available for the following views:

Documents

For more information, see the article Built-in Status Icons in Views.

Views Last Month

In a report list, it displays the number of times the report has been viewed during the last month.
For more information about usage information in report lists, see the article View report usage.

Views Last Quarter

In a report list, it displays the number of times the report has been viewed during the last quarter.
For more information about usage information in report lists, see the article View report usage.

Views Last Year

In a report list, it displays the number of times the report has been viewed during the last year.
For more information about usage information in report lists, see the article View report usage.

Views This Month

In a report list, it displays the number of times the report has been viewed during this month.
For more information about usage information in report lists, see the article View report usage.

Views This Quarter

In a report list, it displays the number of times the report has been viewed during this quarter.
For more information about usage information in report lists, see the article View report usage.

Views This Year

In a report list, it displays the number of times the report has been viewed during this year.
For more information about usage information in report lists, see the article View report usage.

width

In a report, when using the Text Mode interface, the line of code where you can specify the width of each column in pixels. Workfront provides a suggested width for each field, though depending on the type of field and format, you may want to make adjustments. You must use the additional usewidths=true line of code to enforce the width specified for the column.

work

In a project, task, or issue report, using the following statement in text mode displays the Planned Hours of the project, task, or issue:

valuefield=work

valueformat=HTML

For information about using text mode, see Text mode syntax overview.

TIP

In an issue report, adding one of the Planned Hours fields adds the work field to the report.

Work

One of the two primary License Types. This has less access than Plan, but can create and make updates in the system. A user with a Work license has more abilities than an External, Reviewer, or Requester license holder.

For more information, see Adobe Workfront licenses overview.

Work might refer to the number of Planned Hours for a project, task, or issue. For more information, see the "work" field in this table.

TIP

In an issue report, adding one of the Planned Hours fields adds the work field to the report.

Work Breakdown Structure

A hierarchical structure of the tasks to be executed by the project team based on the parent/ child relationship.

Work Effort

A project manager might decide to use this field instead of Planned Hours to estimate the effort needed to complete a task. This field is visible only when the following conditions are met:

The task has a Simple Duration Type.

TIP

If you update the task Duration Type to any other type, this field becomes hidden.
The project manager has enabled the Use Work Effort to automatically calculate task Planned Hours field on the project.

For information about using Work Effort instead of Planned Hours to estimate task effort, see Work Effort overview.

You can display this field in task reports and lists.

Work Item

This field refers to either tasks or issues in Workfront.

The Work Item report displays information for both tasks and issues.

Work management mix

A Work Performance Indicator (WPI) of the proportion of work allocated to run your business versus change your business. The Mix WPI helps you understand, at an organizational level, whether your strategy has any real work allocation applied to it.

Work Management Resource

A designation of a persona in the system who is eligible to receive work or track time.

Work Management Role and Responsibilities

Defining the owners and stakeholders for managing the scope, execution, and approvals of the designated issue, task, project, program, or portfolio.

Work management SLA

A quantifiable metric agreed upon by all stakeholders.

Work Management Stakeholder

A collection of users with a vested interest in the outcomes of a work request.

Work management touchpoints

Digitized records of communication between stakeholders.

Work Performance Indicators

Mix ratio, capacity, velocity, quality, and engagement.

WPI is a common acronym for Work Performance Indicator.

Work Process

The method in which work is received, prioritized, and executed. The way you execute the work is typically called "the workflow" or "project plan" (a list of tasks with dates, predecessor relationships, and so forth).

Examples of a work process might be the production of a single asset or the delivery of a multi-asset campaign.

Workflow template

In the Proof Approval report, this field displays any workflow templates attached to a proof. If there are no templates attached, the column is blank.

Work Time

Represents the percentage of the Full Time Equivalent (FTE) time that the user is available for actual work, not including overhead. Work Time must be a decimal number up to 1, and it cannot be 0. For example, a 20% availability for actual work would be 0.2.

The field's default is 1, indicating that a user spends their entire FTE on actual, project-related work.

The system uses this number to calculate the availability of the user for actual, project-related work.

Schedule exceptions and time off might also affect the user capacity.

For more information about creating schedules in Workfront, see Create a schedule.

Workfront calculates a user's availability depending on the Resource Management preferences in the Setup area. For more information, see Configure Resource Management preferences.

You can update the Work Time of a user when you edit or create the user. For information, see Edit a user's profile

TIP

Set the Work Time value to 1 to indicate that the user is available for project-related work their entire full-time equivalent.

Working time

In Workfront documentation, this term is used to describe the time allocated to work, according to a schedule.

workRequiredExpression

In a project, task, or issue report, using the following statement in text mode displays the number of Planned Hours of the project, task, or issue followed by the word "Hours":

valuefield=workRequiredExpression

valueformat=HTML

For information about using text mode, see Text mode syntax overview.

Workspace

In Workfront Planning, a workspace is a collection of record types that define the operational lifecycle of a certain organization. A workspace is the work frame of an organizational unit.

Workfront Planning requires an additional license.

For information, see Create workspaces.

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