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Create a portfolio

Last update: April 1, 2026

CREATED FOR:

  • User

A Portfolio is a collection of projects competing for the same resources, budget, and schedule. The projects in a Portfolio are similar enough that they would use the same Resource Pool and be measured against the same scorecard.

You can use Portfolios to group projects that belong to the same product lines, divisions, departments, companies, or other business units.

Access requirements

Expand to view access requirements for the functionality in this article.
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Adobe Workfront package Any
Adobe Workfront license

Standard

Plan
Access level configurations Edit access to Portfolios
Object permissions After you create a portfolio, you have Manage permissions to it

*For information, see Access requirements in Workfront documentation.

Ways to create portfolios

You can create a portfolios in Workfront using one of the following methods:

  • Create a portfolio from scratch starting in the Portfolios area of the Main Menu. This article describes how you can create a portfolio from scratch.

  • Import a portfolio using kick-starts.

    As a Workfront administrator, you can import portfolios using a kick-start.

    For information about importing data using kick-starts in Workfront, see Import data into Adobe Workfront using a Kick-Start template.

  • Add portfolios from Workfront Planning in the following ways:

    • As you connect them from a record type in Workfront Planning.

    For information about creating portfolios by adding them to records, see the section “Create records as you connect them” in the article Create records.

    • Using Workfront Planning automations.

    For information, see Create objects using Adobe Workfront Planning record automations.

    You must have a new Workfront license and an additional Workfront Planning package for Workfront Planning.

    For information about access to Workfront Planning, see Access overview.

Create a portfolio

  1. Click the Main Menu icon Main Menu in the upper-left corner of Adobe Workfront.

  2. Click Portfolios.

  3. (Conditional) Depending on which document storage your organization is using, click one of the following:

    • New portfolio, when the Workfront administrator chooses either Adobe cloud storage, or Legacy Workfront, and they did or did not select the Allow user to select storage provider setting.

    • New portfolio (Legacy storage), when the Workfront administrator chooses either Adobe cloud storage, or Legacy Workfront, and they also selected the Allow user to select storage provider setting.

      This option displays only when the Allow user to select storage provider setting is selected in the Setup area.

      For more information, see Enable Adobe cloud storage for your organization.

      note
      NOTE
      Your Workfront instance might not have both types of document storage.

      A portfolio is created and its default name follows the following patterns, depending on which storage Workfront uses for documents:

      • Untitled Portfolio for a legacy Workfront storage portfolio.

        A legacy Workfront storage portfolio displays a Legacy Workfront storage icon Legacy-storage portfolio icon next to its name.

      • Untitled Portfolio - < Month day, year hour.minute.second > for an Adobe cloud storage portfolio

        note important
        IMPORTANT
        Portfolios using Adobe cloud storage must have unique names.

      For Adobe cloud storage portfolios, a new document folder by the same name as the portfolio is automatically created in he Documents area.

  4. Replace the name of the portfolio with a new name in the portfolio header.

    The name can contain up to 255 characters.

  5. (Optional) Click the name under Portfolio Manager in the header at the top of the page to assign a different manager for the portfolio.

    Portfolio manager name

    As the creator of the portfolio, you are assigned as the portfolio manager by default.

  6. Click Portfolio Details in the left panel.

  7. In the Overview area, change any of the following information:

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    Description Type a description for the Portfolio to indicate what is unique about it.
    Portfolio Manager

    Start typing the name of a user that you want to indicate as the portfolio manager, then select it when it appears in the list. This is the same as the Portfolio Owner. This is the person who can oversee the work defined in the projects of the portfolio and can approve the Business Case.

    Important: When you designate someone as the Portfolio Manager, they automatically gain Manage permissions to the portfolio, the programs and the projects in the portfolio.

    Tip: You can also update the Portfolio Manager in the header at the top of the page.
    Group

    Add the name of a single group if the group owns the portfolio or has responsibility for completing it.

    You can make sure you are selecting the right group by hovering over it and clicking the information icon that displays next to it. This displays a tooltip listing information about the group, such as the hierarchy of groups above it and its administrators.

  8. (Optional) Click inside the Add custom form box in the upper-right corner of the Portfolio Details page to select a custom form for the portfolio and update the custom fields.

    note tip
    TIP
    You must have portfolio custom forms already created before you can attach them to portfolios.

  9. Click Save Changes.

  10. (Optional) Click Programs in the left panel, then Add Programs to add programs to the portfolio.

    For more information about creating Programs, see Create a program.

  11. (Optional) Click Projects in the left panel, then Add Projects to add projects to the portfolio.

    For more information about adding projects to a Portfolio, see Add projects to a portfolio.

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