Overview of hours, FTE, and cost information in the Project and Role views of the Resource Planner

Although you cannot see information about task allocations in the Resource Planner in the Project and Role views, the amount of Planned Hours comes from the Planned Hours on the tasks in the projects.

Planned Hours are equally distributed to each day within the Duration of tasks, for each resource assigned to them. The task Duration is based on the task Planned Start and Completion Dates and includes every calendar day within that period of time.
Workfront takes into account the schedule of the user or of the project when distributing Planned Hours to users or projects. In this case, Planned Hours are equally distributed to each day within the Duration of tasks excluding weekends, time-off days, and schedule exceptions.
If you display the Resource Planner by Week, for example, and you have tasks that span multiple weeks on projects, the number of Planned Hours per week depends on how many days within that week are part of the task Duration. This works similarly when displaying the Resource Planner by Month or Quarter and when tasks span multiple months or quarters.
Weekend days, schedule exceptions, and time-off days are excluded from this distribution.

The following categories of tasks are included in calculating the Planned Hours for each resource:

• tasks assigned to users in Resource Pools, job roles, or teams on the project
  If tasks are assigned to teams, their allocation will appear under No Role and No User sections. You can see the Planned Hours associated with teams, but you cannot budget the hours, because no roles nor users are associated with the tasks.

• unassigned tasks

Planned Hours in the Resource Planner do not include Planned Hours associated with the following:

• parent tasks
• tasks assigned to users with no Resource Pools
• issues, when the Include hours from Issues setting is disabled.

Planned Hours do not display in the Resource Planner if the task Duration is zero.

Planned Hours associated with deactivated users do not display.

You can budget resources only when you have Edit access to Resource Management and Financial Data and Manage Finance permissions on the projects.

For information about the access needed for budgeting resources, see the article Access needed to budget resources in Adobe Workfront.

By default, the Budgeted Hours in the Resource Planner are zero for all resources and for all the projects.

You can manually estimate the Budgeted Hours for users and roles, or you can use one of the links in the Project or Job Role More menus to update them according to the number of Planned Hours.
For more information about project and role options, see the section Overview of hours, FTE, and cost information in the Project and Role views of the Resource Planner in this article.

The smallest period of time you can budget hours, FTE, or Cost for is a week. You cannot budget hours, FTE, or Cost for a day.

Budgeted Hours are equally distributed to each day within the Duration of tasks, for each resource assigned to them. The task Duration is based on the task Planned Start and Completion Dates and includes every calendar day within that period of time.

Workfront takes into account the schedule of the user or of the project when distributing Budgeted Hours to users or projects. In this case, Budgeted Hours are equally distributed to each day within the Duration of tasks excluding weekends, but including time-off and schedule exceptions.

If you display the Resource Planner by Week, for example, and you have tasks that span multiple weeks, the number of Budgeted Hours per week depends on how many days within that week are part of the task Duration. Weekend days are excluded from this distribution. This works similarly when displaying the Resource Planner by Month or Quarter and when tasks span multiple months or quarters.

You can report on Budgeted Hours, by selecting Budgeted Hour as your report object for a new report.

For information about what objects you can report on in Workfront, see the section “Report on objects” in the article Understand objects in Adobe Workfront.

For information about building a Budgeted Hour report, see the article Report: Budgeted Hour.

Hours previously budgeted for users who were later deactivated do not display.

Note that the Budgeted Labor Cost of a project still includes the budgeted hours for users who were deactivated in the Resource Planner.

For example: If a role is assigned to two users and budgeted hours are added (20 hours per user, totaling 40 hours), and then the total is set manually for the role, deactivating one of the users in the Resource Planner causes their hours to no longer be considered in the calculation (dropping the total to 20 hours). However, the project budgeting correctly retains the manually set total for the role, so the deactivated user’s hours are still included in the calculation (remaining at 40 hours).