Use Projected Dates in a calendar report
A calendar report is a dynamic report that provides a visual representation of your work. You can use Projected Date fields in a calendar report for the following objects:
- Tasks
- Issues
- Projects
Access requirements
You must have the following access to perform the steps in this article:
| table 0-row-2 1-row-2 2-row-2 3-row-2 layout-auto html-authored no-header | |
|---|---|
| Adobe Workfront plan | Any |
| Adobe Workfront license |
New: Standard or Current: Plan |
| Access level configurations | Edit access to Reports, Dashboards, and Calendars |
| Object permissions | Manage access to the calendar report |
For more detail about the information in this table, see Access requirements in Workfront documentation.
Set up the group of items in Production
You can choose how you want the group of items to display on your calendar.
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Click the Main Menu icon
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Select the calendar you want to add a new group of items to.
Or
Click + New Calendar and enter the calendar name.note note NOTE You must have Edit access to Reports, Dashboards, and Calendars in your access level to create a calendar report. -
On the left, click Add to Calendar, then click Add advanced items.
-
Specify the following:
table 0-row-2 1-row-2 2-row-2 3-row-2 4-row-2 layout-auto html-authored no-header Name this group of items Type a name for the group of items. Color Select a color for the group of items. All items display in the selected color on the calendar report. Date Field Choose Projected dates. For more information on Projected Dates, see
On the calendar, show Choose how you want the dates to show:
- Start Date Only: The calendar displays the object on a single date.
- End Date Only: The calendar displays the object on a single date.
- Duration (Start to End): The calendar displays the object over a span of days.
Switch to Actual Dates when available The calendar automatically switches to actual dates when they are available.
Choose Yes or No to switch to actual dates when available. For more information on Actual Dates, see -
Continue to the following section.
Add objects to the group of items in Production
After you set up how you want items to display, you need to add the objects you want to see on the calendar to the grouping.
-
In the What would you like to add to the calendar? section, select
- Tasks
- Projects
- Issues
-
Click Add Tasks, Add Projects, or Add Issues, depending on the object type you are adding to the calendar.
-
In the drop-down menu, begin typing the field name, then select the field source of the object you want to display on the calendar (for example, Late Tasks).
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Set a condition statement for the calendar grouping.
To learn about setting conditions, see Filter and condition modifiers.
-
(Optional) Specify additional objects for the calendar grouping by repeating Steps 1-4.
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In the Set the Tasks/Projects/Issues labels to be the… field, select how the objects in this calendar grouping are labeled in the calendar.
note note NOTE If the default label options are not available for a certain object, the object name is shown instead. For example, when the Parent Task label is selected and there is no parent task associated with the object, Adobe Workfront displays the object name you are viewing in the calendar. -
Click Save.
Set up the group of items in Preview
You can choose how you want the group of items to display on your calendar.
-
Click the Main Menu icon
-
Select the calendar you want to add a new group of items, click the More menu, then Edit.
Or
Click + New Calendar, enter the project name, then click Add advanced items.note note NOTE You must have Edit access to Reports, Dashboards, and Calendars in your access level to create a calendar report. -
On the left, click Add to Calendar, then click Add advanced items.
-
Specify the following:
table 0-row-2 1-row-2 2-row-2 3-row-2 4-row-2 layout-auto html-authored no-header Name this group of items Type a name for the group of items. Color Select a color for the group of items. All items display in the selected color on the calendar report. Date Field Choose Projected dates. For more information on Projected Dates, see
On the calendar, show Choose how you want the dates to show:
- Start Date Only: The calendar displays the object on a single date.
- End Date Only: The calendar displays the object on a single date.
- Duration (Start to End): The calendar displays the object over a span of days.
Switch to Actual Dates when available The calendar automatically switches to actual dates when they are available.
Choose Yes or No to switch to actual dates when available. For more information on Actual Dates, see -
Continue to the following section.
Add objects to the group of items in Preview
After you set up how you want items to display, you need to add the objects you want to see on the calendar to the grouping.
-
In the What would you like to add to the calendar? section, select
- Tasks
- Projects
- Issues
- Time Off
-
Click Add Tasks, Add Projects, or Add Issues, depending on the object type you are adding to the calendar.
-
In the drop-down menu, begin typing the field name, then select the field source of the object you want to display on the calendar (for example, Late Tasks).
-
Set a condition statement for the calendar grouping.
To learn about setting conditions, see Filter and condition modifiers. -
(Optional) Specify additional objects for the calendar grouping by repeating Steps 1-4.
-
In the Set the Tasks/Projects/Issues labels to be the… field, select how the objects in this calendar grouping are labeled in the calendar.
note note NOTE If the default label options are not available for a certain object, the object name is shown instead. For example, when the Parent Task label is selected and there is no parent task associated with the object, Adobe Workfront displays the object name you are viewing in the calendar. 
-
Click Save.