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Sync Box Folders With Workfront Proof

Last update: Wed Oct 12 2022 00:00:00 GMT+0000 (Coordinated Universal Time)

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IMPORTANT
This article refers to functionality in the standalone product Workfront Proof. For information on proofing inside Adobe Workfront, see Proofing.

You can synchronize a Box folder with a folder in Workfront Proof. Every change you make to your files in the Box folder will be reflected in Workfront Proof (so uploading a new file, adding a new version, renaming of a file, etc).

For more information about folders, see Manage Folders and their Contents in Workfront Proof.

NOTE
Only users with profiles of Managers or higher are able to sync folders. The Box user who uploads the file to a folder synced with Workfront Proof, will be made the owner of the proof created in Workfront Proof (if they are a user within the same Workfront Proof account). If the Box user is a user in a different Workfront Proof account or does not have an account with Workfront Proof, the person who created the sync between the folders will become the owner of the proof. For more information, see “Editing User Profiles and Permissions.”

To synchronize a Box folder with a folder in Workfront Proof:

  1. In your Box account, go to the All Files and Folders page.

  2. Click the More options menu next to the folder you want to sync with Workfront Proof (1).

  3. Select More Actions (2).

  4. Click Sync with Workfront Proof (3).

  5. In the Sync folder box that appears (if you are logged into Workfront Proof), do one of the following:

    • Click a Workfront Proof folder name to sync it with the corresponding folder in Box (4).

    • Click New folder to create a new folder in Workfront Proof (5).\

      folder_sync_2.jpg If you chose to create a new folder, you are prompted to provide details about the new folder.

  6. Click Save.
    The Folder details page for the synced folder opens in Workfront Proof. This page contains information about the folder.
    This page also lets you pause and disable the sync. If you pause the sync, the folder will no longer be updated with the changes from Box, but the sync can be resumed at any time. Disabling the sync means that the connection between the folders is broken and the sync would need to be re-established from the Box account.
    The Folder details page contains the following information and functions in relation to your folder in Box:

    • Pause syncing: The Workfront Proof folder will no longer be updated with the changes from Box. Sync can be resumed at any time (1).

    • Disable folder sync: Connection between folders is lost, and the sync will have to be setup again from the Box account (2).

    • Only the user who started the folder sync can disable or pause it. For more information, see Manage Folders and their Contents in Workfront Proof.

    • Go to Box folder: If you shared the folder URL (in the Box folder options), this option will become available and will take you straight to the Box folder (3).

    • Folder sync details: This section contains information about the Box folder (4).

    • Box folder link: URL to the Box folder (5).

    • Activity: Shows you the activity logs of the Workfront Proof folder, here you can check who started the folder sync (6).

    • folder_details__1_.jpg

NOTE
  • You can also sync the Box folder from the Folder options menu.
  • If you have your own branded Workfront Proof login page, you will be taken to that page instead of the standard Workfront Proof login page. See the articles under Branding if you need more information.
  • If you have enabled the Single Sign-On (SSO) functionality in your Workfront Proof account, you will be taken to the SSO login page and asked to enter your SSO login credentials, but only if you are are using the same email address for your Box account and Workfront Proof. If you need more information, see Single Sign-On in Workfront Proof.
  • If you are not using the same email address for both your Box account and your Workfront Proof account, you will always be taken to the standard Workfront Proof login page.
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