Create Folders in Workfront Proof

Last update: Wed Nov 08 2023 00:00:00 GMT+0000 (Coordinated Universal Time)

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IMPORTANT

This article refers to functionality in the standalone product Workfront Proof. For information on proofing inside Adobe Workfront, see Proofing.

Creating a new top-level folder creating-a-new-top-level-folder

In the sidebar, click the drop-down arrow (1) next to the green New proof button.
Select New folder. (2)
The New folder page is displayed.
Continue with Configuring the new folder.

You can create sub-folders in either of the following ways:

NOTE

When you create a new sub-folder, the share list is inherited from the parent folder.

To create a sub-folder from the Folder details page:

In the Sidebar, click the folder name in the My folders list (1) to access the folder details page

Click the new sub-folder button (2) at the top of the page.
A new folder appears in the list of the items in the folder.
Type a name for the new sub-folder. (3)
Press Enter.
Or
Click outside of the folder name field.
(Optional) Edit the details of the new sub-folder on the Folder details page.
Continue with Configuring the new folder.

Click [Your account name] folders in the Sidebar to access the Account folders page (1)
Find the folder that you would like to add a sub-folder to and open the actions menu (2)
Select New sub-folder from the menu (3)
The New folder page is displayed.
Continue with Configuring the new folder.

After you begin creating a new folder (as described in either Creating a new top-level folder or Creating a new sub-folder), you can set the configuration options as described in this section.

The breadcrumb navigation shows you if you are creating a top-level folder or a sub-folder) (1)

In this section you can add (and check) the following information to the folder you are creating:

Folder name - this field is mandatory (1)
Clicking on the See the list link (2) will bring up a pop up with a list of people with whom this folder is shared - this information is particularly useful when you are creating sub-folders, as sub-folders will automatically be shared with the same people as the parent folder
Description (3) - here you can add a brief description of the folder, this will be visible on the Folder details page
Make the folder private (4) - ticking the box will make this folder private (so visible only to the people you explicitly share the folder with and the users in your account with the profiles of Proof Permissions Profiles in Workfront Proof, Proof Permissions Profiles in Workfront Proof or Proof Permissions Profiles in Workfront Proof ). Please see Understand Folder Permissions in Workfront Proof to find out more about private and public folders in Workfront Proof.

In this section you can fill out the details of your client - this will allow you to sort the My folders page by client/project name:

In the Share section you can:

Assign a new owner of the folder (1) - the creator of the folder will remain listed on the folder and cannot be removed, however you can make another user in your account the owner which will give them edit rights on the folder.
Share the folder with other Workfront Proof users by typing in their email address (2) - note that folders can only be shared with people who have their own Workfront Proof logins.
Set the permissions for the people you share the folder with (3). This is useful for sharing private folders with users from your account - you can decide if users with the Proof Permissions Profiles in Workfront Proof profile should be allowed to create, edit and delete items in the folder.
Remove a user from the folder share list by clicking on the trash icon (4) to the right of the user’s name.
Remove everyone from the folder share list by clicking the topmost trash icon (5) - note that you will not be able to remove the creator or owner of the folder.

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