Send a reminder message to the reviewers on a proof

Last update: October 11, 2022

CREATED FOR:

  • User
IMPORTANT
This article refers to functionality in the standalone product Workfront Proof. For information on proofing inside Adobe Workfront, see Proofing.

During the review and approval process, you can send a message to one or all of the reviewers on a proof to remind them to complete their review or to provide other information about the proof. You can send the default reminder email or add your own customized message.

The default reminder email includes the following information:

  • Personal link to the proof

  • Thumbnail of the proof image

  • The following proof details:

    • Proof name
    • Version number
    • Folder name (if applicable)
    • List of the reviewers and their progress on the proof

You can also remind somebody about multiple proofs that have been shared with them. For more information, see Remind a reviewer about assignments in Workfront Proof.

Sending a Message to Reviewers on a Proof

  1. In any list view or on the Dashboard, click the More (three dot) menu for the proof, then click Message.

  2. In the Message box that appears, select the recipients you want.

  3. Do one of the following:

    • If you want to use the default Workfront Proof message, click Discard custom message, then click Send.\

      The default message reminds the reviewers that they have been added to the proof and includes the proof’s deadline.

    • If you want to create your own custom message, type a Subject and the Message, then click Send. ​A customized reminder email contains the same information as the default reminder email, but it also includes your custom subject line and custom message in the body of the email.

Sending a Message to Reviewers on a Stage

  1. In any list view or on the Dashboard, click the More (three dot) menu for the proof, then click View proof details.

  2. Under Workflow, in the upper-right corner of the stage, click the More (three dot) menu for the stage, then click Message all in the dropdown menu.

  3. In the Message box that appears, select the recipients you want.

  4. Do one of the following:

    • If you want to use the default Workfront Proof message, click Discard custom message, then click Send.\

      The default message reminds the reviewers that they have been added to the proof and includes the proof’s deadline.

    • If you want to create your own custom message, type a Subject and the Message, then click Send. ​A customized reminder email contains the same information as the default reminder email, but it also includes your custom subject line and custom message in the body of the email.

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