DocumentationWorkfrontWorkfront Guide

Configure system preferences

Last update: Thu May 09 2024 00:00:00 GMT+0000 (Coordinated Universal Time)

CREATED FOR:

  • Admin
IMPORTANT
The procedure described on this page applies only to organizations that are not yet onboarded to the Adobe Admin Console.
If your organization has been onboarded to the Adobe Admin Console, see Platform-based administration differences (Adobe Workfront/Adobe Business Platform).

As an Adobe Workfront administrator, you can configure preferences for your Workfront system, including:

  • Access to Workfront from mobile apps and other integrated applications
  • Rules for embedding Workfront in an iframe

Changes that you make in the system preferences impact all users in your system, and their experience in Workfront.

We recommend that you configure your system preferences during the Workfront implementation and only occasionally revisit them after that.

Access requirements

You must have the following access to perform the steps in this article:

Adobe Workfront plan
Any
Adobe Workfront license

New: Standard

or

Current: Plan

Access level configurations
You must be a Workfront administrator.

For more detail about the information in this table, see Access requirements in Workfront documentation.

Configure your system preferences

  1. Click the Main Menu icon Main Menu in the upper-right corner of Adobe Workfront, or (if available), click the Main Menu icon Main Menu in the upper-left corner, then click Setup Setup icon .

  2. In the left panel, click System > Preferences.

  3. Select any of the following fields to establish the settings for your organization:

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    Enable fast release process

    Lets you enable monthly Workfront releases for your organization instead of quarterly releases.

    For more information about the fast release process, see Enable or disable fast releases for your organization.
    Allow embedding of Workfront in an iframe

    Lets you embed Workfront in an iframe.

    This option is disabled by default.

    IMPORTANT: Displaying a web-based application in an iframe makes the application susceptible to a click-jacking security vulnerability.
    Allow SAML 2.0 authentication in Office 365 add-ins

    Lets you embed Workfront in an iframe only for Office 365 add-ins when Workfront is integrated with a SAML 2.0 single sign-on solution.

    This option is enabled by default.

    NOTE: If you enable the option above, Allow embedding of Workfront in an iframe, the option Allow SAML 2.0 authentication in Office 365 add-ins is enabled and dimmed.
    Enable the use of session information when creating External Page URLs

    Allows users to use the Session ID information of a site when adding an External Page to a Dashboard.

    This option is insecure and off by default. It is recommended to use OAuth for integrations instead.

    For more information about adding External Pages to a Dashboard, see Embed an external web page in a dashboard.
    Let people use Workfront's mobile applications and the Workfront Outlook Add-In

    Allows users to access the mobile apps (Workfront View for iPad and mobile phone apps) and the Workfront Outlook app.

    This option is enabled by default.

    For information about Workfront View, see Use Adobe Workfront View. For more information about the mobile apps, see Use the Adobe Workfront mobile app: article index.

    For more information about the Outlook plugin, see Set up Adobe Workfront for Outlook.
    Collaborate with people without Workfront accounts by using email addresses

    Allows Workfront users to share certain items with people without a Workfront account by including their email address instead of their name. Users can share the following items with external users by using their email address:

    • Document
    • Document request
    • Document approval
    • Calendar

    This option is enabled by default.

    Important: The External User access level is unavailable in your Workfront instance if this option is disabled. For more information, see Built-in access levels.
    Require external users to register with a password

    Requires external users to register before they are able to view items in Workfront. By default, this option is disabled. When you enable this option, people without a Workfront account who are included in certain updates by their email address, will be prompted to create an account before they can view the item they are included on. This creates an External User account for them.

    This option is disabled by default.
    Automatically log users out after

    Lets you specify when a user is logged out of Workfront, after a period of inactivity. By default, users are logged out after 8 hours of inactivity.

    This option also affects Workfront customers who are using a single sign-on solution.
    Automatically log mobile users out after

    Lets you specify when a user is logged out of the Workfront application, after a period of inactivity. By default, users are logged out after 7 days of inactivity.

    This option also affects Workfront customers who are using a single sign-on solution.
    Custom Help URL Lets you define an internal custom help site for the Main Menu help icon to go to. For more information, see Configure a custom help URL.
    Users in the system will default to seeing the New Home experience Lets you specify whether users will see the New Home experience by default. When enabled, users will see the New Home experience by default, but can still opt to enable or disable New Home on an individual basis. When disabled, users will not see the banner that allows them to switch to New Home—however, they can still navigate to their New Home page by manually entering /home/workspaces at the end of their instance URL. This setting is enabled by default.
    Test Environments Lets you access your Workfront test environments. For more information, see The Adobe Workfront Preview Sandbox Environment.

  4. Click Save.

    The changes that you saved here affect the experience of all the users in Workfront and anyone who interacts with the system as an external user.

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