21.1 Administrator enhancements

Configure access level settings for portfolios and programs separately

Now it’s easier to manage user access to portfolios and programs because you can configure their access level settings separately.

Previously, the access level settings for portfolios and programs were combined. This meant that you couldn’t configure access settings for programs without configuring them the same way for portfolios, and the same was true in reverse.

For information about configuring an access level, see Create or modify custom access levels.

For information about access settings that you can configure for programs and portfolios, see Configurable access to functionality for each object type.

This feature is now included in the Administrator Fundamentals in the new Workfront experience, Part 1: User Organization learning path on Workfront One.

Select all checkboxes in a series when editing information in a Custom Form

On the Details page for an object, when you are filling in a Custom Form field containing checkboxes, you can click Select All if you need to select all of the checkboxes available.

This option displays only if the field contains more than 2 checkboxes.

For more information, see Edit information in custom form fields.

Configure your Workfront email allowlist

To better secure your data, you can now use an email domain allowlist to:

For example, if you want to protect sensitive data, such as a report listing your at-risk customers, you can include only your internal email domain or domains in the email allowlist. That way, users cannot send that report (or any other Workfront report) to an external email address.

For more information, see the section Configure your firewall’s allowlist in the article Configure your firewall’s allowlist.

Assign a Group Administrator for a subgroup

To make it easier for the levels of your organization to operate independently, we have added the ability to assign a Group Administrator to a subgroup. Now you can make sure you are delegating subgroup management to the right people.

Previously, only a top-level group could have Group Administrators, and those administrators managed all of the subgroups beneath the top-level group.

For more information, see the section Group administrators for subgroups in the article Subgroups overview.

This feature is now included in the Administrator Fundamentals in the new Workfront experience, Part 1: User Organization learning path on Workfront One.

Configure event notifications for groups

Workfront administrators can now give Group Administrators more autonomy by allowing them to configure event notifications for their top-level groups. Subgroups inherit event notification configurations from their top parent group.

Previously, event notifications were configurable only by a Workfront administrator at the system level, which means that all groups had to use the same set of event notifications.

For more information, see the following articles:

This feature is now included in the Administrator Fundamentals in the new Workfront experience, Part 1: User Organization learning path on Workfront One.

This feature is now included in the Email and In-App Notifications in the new Workfront experience learning path on Workfront One.