Add a subtask to an existing story on the Scrum board

Last update: Wed Aug 28 2024 00:00:00 GMT+0000 (Coordinated Universal Time)

Topics:
Agile

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When creating subtasks for existing stories, keep in mind the following:

When the Completion Mode setting for the project is set to Manual:

Moving a parent story with subtasks to Complete updates the parent story to 100% and the Status to Complete. Subtasks are not updated.
To update the Percent Complete for the story, you must update it from the Stories tab or from the Details page of the object.

When the Completion Mode setting for the project is set to Automatic:

Moving a parent story with subtasks to Complete updates the parent story to 100% and the Status to Complete. Subtasks are also updated to 100% and the Status is updated to Complete.
To update the Percent Complete for the story, you must update the Percent Complete for any subtasks. The Percent Complete for the story is calculated based on the Percent Complete of all subtasks.

Access requirements

Expand to view access requirements for the functionality in this article.

You must have the following access to perform the steps in this article:

Adobe Workfront plan

Any

Adobe Workfront license

New: Standard

or

Current: Work or higher

Object permissions

Contribute or Manage access to the task the subtask is on

For more detail about the information in this table, see Access requirements in Workfront documentation.

Add a subtask to an existing story on the Scrum board

Click the Main Menu icon in the upper-right corner of Adobe Workfront, or (if available), click the Main Menu icon in the upper-left corner, then click Teams.
(Optional) Click the Switch team icon , then either select a new Scrum team from the drop-down menu or search for a team in the search bar.
Go to the agile iteration or project that contains the story where you want to add a subtask. For information about how to navigate to an iteration, see View an iteration.
Go to the story tile on the story board where you want to add a subtask.
Click Add Subtask on the main story card to create a subtask to the story.

Or

Click Add Subtask on a subtask tile to create a subtask to the subtask.

Workfront supports infinite levels of subtasks, but only two levels (subtasks of subtasks) are displayed on the agile story board.

When adding a subtask to a story that currently does not have a swimlane, the parent task is promoted to the Parent Story column and the subtask moves inside the swimlane.
Specify the following information:
Subtask Name
Specify a name for the subtask.
Description
Specify a description for the subtask.
Estimate
Specify the estimate for the subtask.

Keep in mind the following when creating estimates:

If your agile team is configured to estimate stories in points, then by default 1 point equals 8 hours. Estimates are added as Planned Hours on the story.

The combined estimates for all subtasks determines the estimate of the parent story. For more information, see Update the status of stories and subtasks on the Scrum board.

When you create a new subtask, the Estimate field is already set. If you reset the estimate on the subtask, you are resetting the estimate on the parent story (because the parent story is the sum of all its subtasks).
Planned Hours
(Available only in projects) Specify the number of planned hours for the task.
Assignment
Begin typing the name of the team where you want to assign the subtask, then click it when it appears in the drop-down list.
Click Create.

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