Share items with a partner in Workfront Proof

Last update: October 10, 2022

CREATED FOR:

  • User
IMPORTANT
This article refers to functionality in the standalone product Workfront Proof. For information on proofing inside Adobe Workfront, see Proofing.

If you have a Workfront Proof partner relationship with another organization (such as a client or another department in your company), you can share proofs, files, folders, and contact details with the partner. For more information about partner relationships, see Manage a partner relationship between Workfront Proof accounts.

About Sharing Items with a Partner

Consider the following when sharing items with a partner:

  • You can choose a user in a partner account to be the owner of a proof only if it is new proof you are creating. You cannot do so for existing proof or a new version of a proof.
  • When you share at item with a partner, you pass the editing rights for the proof to the Supervisors and Administrators in the partner account. Supervisors and Administrators in the account in which the proof was created no longer have edit rights on the proof (this includes the proof creator). For more information about permissions in Workfront Proof, see Proof Permissions Profiles in Workfront Proof.
  • The proof is stored in the account where the proof is owned (not the account where it was created).
  • The proof branding is taken from the account where the proof is owned (not the account where the proof was created).

Sharing Items with a Partner

After you have an accepted relationship with a partner, you can easily share items, such as folders, files, and proofs with them.

  1. Begin sharing a proof or file.
    For more information about sharing, see Share a Proof in Workfront Proof Share Files in Workfront Proof and Share Folders in Workfront Proof.

  2. In the Share section of the New Proof or New File page, the name of your partner appears as you begin typing the name in the auto-complete field, just as if you are sharing with another user in the system.
    proof_share_partner.png

Making a User in a Partner Account the Proof Owner

If you have set up Partner relationships with other Workfront Proof accounts, you can select a user from a Partner account to be the owner of your proof.

NOTE
You can select a user from a Partner account only if the following conditions are met:
  • There are no custom fields
  • No folder has been selected
  • No tags have been applied

To make a user in a partner account the owner of a proof:

  1. On the New Proof page, click the Change link. (1)
    Make_a_user_in_a_partner_account_the_owner_of_a_proof.png

  2. Choose a user from a Partner account to be the owner of the proof. (2)
    Make_a_user_in_a_partner_account_the_owner_of_a_proof__1_.png

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