DocumentationWorkfrontWorkfront Guide

Delete a custom status

Last update: Tue Jul 26 2022 00:00:00 GMT+0000 (Coordinated Universal Time)

CREATED FOR:

  • Admin

You can delete a custom system status if it is no longer useful to your organization.

Whether the status is locked or unlocked determines if the status is deleted for all groups in the system:

  • When you delete a system status that is currently locked, the status is removed for all groups in the system, regardless of whether the group has renamed it.
  • Conversely, when you delete a system status that is currently unlocked, the status remains for all groups in the system.
NOTE
You cannot delete the following:

  • A locked or unlocked system status used in a system approval process that is currently pending approval for at least one object in your system.

    However, you can delete an unlocked system status used in a single-use or a group-level approval process that is currently pending approval.

    You can run a report to find the objects and resolve the pending approvals, then try again to delete the status. For instructions, see List objects with a pending approval processes using a certain status.

  • Statuses used in approval processes that are currently pending approval for at least one object in your system.

For instructions on deleting a group status, see Delete a group status.

Access requirements

You must have the following access to perform the steps in this article:

Adobe Workfront plan
Any
Adobe Workfront license
Plan
Access level configurations

You must be a Workfront administrator.

NOTE: If you still don't have access, ask your Workfront administrator if they set additional restrictions in your access level. For information on how a Workfront administrator can modify your access level, see Create or modify custom access levels.

Delete a custom system status

  1. Click the Main Menu icon in the upper-right corner of Adobe Workfront, then click Setup .

  2. In the left panel, click Project Preferences > Statuses.

  3. To delete the status across the entire system (including for individual groups), mouse over the status, click Edit, then ensure that Lock for all groups is selected. Click Save.

    Or

    To delete the system status but retain it for individual groups, mouse over the status, click Edit, then ensure that Lock for all groups is unselected. Click Save.

  4. Hover over the status you want to delete, then click Delete.

  5. In the message that appears, click Delete Status.

  6. In the Delete Status box that displays, select a status in the field labeled Set all projects currently with this status to.

    Projects that were using the status that you are deleting are set to the status you select.

    Statuses are available in the drop-down list only if they equate with the same status as the status you are deleting.

    For example, if you are deleting a status that equates with Current, only statuses that also equate with Current are available to select.

  7. Click Delete Status.

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