Notifications: Information about projects I sponsor

Last update: September 15, 2023

CREATED FOR:

  • User

The following notifications alert you about activities happening on a project you are sponsoring.

For information about configuring which notifications you receive, see Modify your own email notifications.

See also Event notifications.

Notification

Fields included

*Daily digest fields only

Default status

A document is added to a project I sponsor

The Project Sponsor receives an email notification when a document is added to the project.

A notification is sent only if the project status is Current and if the document is not Private.

The subject of the instant notification email is: Document added to <Project Name>

The subject of the daily digest notification is: Digest of Projects You Sponsor <Date of daily digest>

Project Name
Portfolio Name
Document Reference Number
Name of the user who added the document
Document Name
Added On Date
Document Details (format, size, Version Number)
Document thumbnail
Preview and Download buttons
*Project Name
*Project Reference Number
*Total number of documents added
*Document Name
*Name of the user who added the document
*Date of daily digest		Daily

A milestone task is completed on a project I sponsor

The Project Sponsor receives an email notification when a milestone task is completed on a project he or she sponsors.

A notification is sent only if the project status is Current or Planning.

The subject of the instant notification email is: Complete: <Task Name> on <Project Name>

Note: If the task is changed to a status that equates with Complete, the subject of the email still displays "Complete".

The subject of the daily digest notification is: Digest of Projects You Sponsor <Date of daily digest>

Task Name
Project Name
Task Reference Number
Name of the user who completed the task
New Task Status
Date and Time when the task was completed
Previous Task Status
See More Details button
*Project Name
*Project Reference Number
*Total number of tasks completed
*Task Name
*Name of the user who completed the task
*Date of the daily digest		Daily

A project I sponsor gets behind

The Project Sponsor receives an email notification when the project gets behind schedule. A project is behind schedule when the Progress Status is "At Risk" or "In Trouble."

Users with a Review license do not receive a notification.

The subject of the instant notification email is: Project Progress Change: <Project Name>

The subject of the daily digest notification is: Digest of Projects You Sponsor <Date of daily digest>

Project Name
Portfolio Name
Project Reference Number
Project Progress Status
Project Planned Start Date
Project Planned Completion Date
Project Projected Start Date
Project Projected Completion Date
Project Percent Complete
Project Status
Project Owner
*Project Name
*Project Reference Number
*Project Progress Status
*Date of daily digest		Daily

A task is completed on a project I sponsor

The project sponsor receives an email notification.

A notification is sent only if the project status is Current.

The subject of the instant notification email is: Complete: <Task Name> on <Project Name>

Note: If the task is changed to a status that equates with Complete, the subject of the email still displays "Complete".

The subject of the daily digest notification is: Digest of Projects You Sponsor <Date of daily digest>

Task Name
Project Name
Task Reference Number
Name of the user who completed the task
Task Status
Date and Time when the status of the task was changed
Previous Task Status
See More Details button
*Project Name
*Project Reference Number
*Total number of tasks completed
*Task Name
*Name of the user who completed the task
*Date of daily digest		Daily

A task on a project I sponsor gets behind

The Project Sponsor receives an email notification when a task on the project gets behind schedule. A task is behind schedule when the Progress Status is "At Risk" or "Behind" or "Late."

A notification is sent only if the project status is Current.

The subject of the instant notification email is: Task Progress Change: <Task Name>

The subject of the daily digest notification is: Digest of Projects You Sponsor <Date of daily digest>

Task Name
Project Name
Task Reference Number
New Task Progress Status
Task Planned Start Date
Task Planned Completion Date
Task Projected Start Date
Task Projected Completion Date
Task Percent Complete
Task Status
Assigned To Name
Entered By Name
*Project Name
*Project Reference Number
*Total number of tasks that are behind schedule
*Task Name
*Name of the user who entered the task
*Date of daily digest		Daily

An issue is added to a project I sponsor

The Project Sponsor receives an email notification when an issue is added to the project.

A notification is sent only if the project status is Current or Planning.

The subject of the instant notification email is: Issue added to <Project Name>

The subject of the daily digest notification is: Digest of Projects You Sponsor <Date of daily digest>

Project Name
Portfolio Name
Issue Reference Number
Name of the user who added the issue
Issue Name
Issue Type
Date Entered
Issue Priority
Assigned To Name
Issue Status
Primary Contact
*Project Name
*Project Reference Number
*Total number of issues added to the project
*Issue Name
*Name of the user assigned to issue
*Date of the daily digest		Daily

An issue is completed on a project I sponsor

The project sponsor receives an email notification.

A notification is sent only if the project status is Current or Planning.

The subject of the instant notification email is: Complete: <Issue Name> on <Project Name>

The subject of the daily digest notification is: Digest of Projects You Sponsor <Date of daily digest>

Issue Name
Project Name
Issue Reference Number
Name of the user who completed the issue
Issue Status
Date and Time when the issue was completed
Previous Issue Status
See More Details button
*Project Name
*Project Reference Number
*Total number of issues completed
*Issue Name
*Name of the user assigned to issue
*Date of daily digest		Daily

An unassigned issue is added to a project I sponsor

The Project Sponsor receives an email notification when an unassigned issue is added to the project.

A notification is sent only if the project status is Current or Planning.

The subject of the instant notification email is: Who should be assigned to this new issue on <Project Name>?

The subject of the daily digest notification is: Digest of Projects You Sponsor <Date of daily digest>

Project Name
Portfolio Name
Issue Reference Number
Name of the user who added the issue
Issue Name
Issue Type
Date Entered
Issue Priority
Assigned To Name (empty)
Issue Status
Primary Contact
*Project Name
*Project Reference Number
*Total number of issues added
*Issue Name
*Name of the user who added the issue
*Date of the daily digest		Daily

I'm set as the sponsor of a project

The project sponsor receives an email notification when he or she is set as the sponsor of a project.

The subject of the instant notification email is: Project Sponsor: <Project Name>

The following text is included in the body of the email notification:

Hi <Your Name>,

<Name of the user who assigned you as the Project Sponsor> made you the sponsor of <Project Name>. As the Project Sponsor, you might receive additional email notifications about project activity or be involved in approving work related to the project. Enjoy.

The subject of the daily digest notification is: Digest of Projects You Sponsor <Date of daily digest>

Project Name
Portfolio Name
Project Reference Number
Project Planned Completion Date
*Project Name
*Project Reference Number
*Date of daily digest		Instant
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