Manage user and role allocation hours on tasks

Last update: March 12, 2025

Topics:
Work Management

CREATED FOR:

User

Allocation hours represent the total amount of time an assigned resource is planned to work on a task. The hours represent the time that a user is allocated on one given day or weekday, week, or month throughout the duration of the task.

NOTE

When assigning users to work, their availability according to their schedules affects the Planned and Projected Dates of tasks and issues. For information about schedules, see Create a schedule.

Access requirements

Expand to view access requirements for the functionality in this article.

You must have the following access to perform the steps in this article:

Adobe Workfront plan	Any
Adobe Workfront license	New: Standard Current: Work or higher
Access level configurations	Edit access to Tasks
Object permissions	Contribute or higher permissions to the task Edit permissions to update allocation hours in the Edit Task box

For more detail about the information in this table, see Access requirements in Workfront documentation.

Considerations for modifying the allocation hours for a task

IMPORTANT

After you manually modify the allocations for each assignment on tasks, the Planned Hours of the tasks might update accordingly. For more information, see the section Update task Planned Hours when managing user allocations in the article Planned Hours overview.

The total of hours allocated to individual resources assigned to the task represents the Planned Hours of the task.
If there is one user or role assignment to a task, the amount of hours allocated to the user or role matches the Planned Hours of the task.
In the case of multiple assignments, each user or job role is assigned an equal amount of hours to work on the task, by default, if the task Duration Type is Simple. For more information, see the following articles:
- Overview of Task Duration and Duration Type
- Duration Type overview: Simple
When the task has a Simple Duration Type, you can manually change the amount of allocated hours for each user or job role to indicate that some of the task assignees might have more time to work on a task than others.
You cannot modify the amount of hours allocated to teams assigned to tasks.
You cannot manually modify the user or job role allocation for issues.
You can also manage daily, weekly, or monthly allocations of users to tasks or issues by using the Workload Balancer. For more information, see Manage user allocations in the Workload Balancer.

Modify the user or role allocation hours for a task

Go to a task for whose assignments you want to change the allocation hours.
Click the More menu next to the name of the task, then click Edit, then Assignments.

Or

Click the Assignments area in the task header, then click Advanced.
Ensure that the Duration Type of the task is Simple.
Modify the Allocations for each task assignee. These are overall allocations for each assignment to this task, for the entire duration of the task. This might also update the overall Planned Hours of the task.
Click Save.

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