DocumentationWorkfrontWorkfront Guide

Manage user and role allocation hours on tasks

Last update: Wed May 15 2024 00:00:00 GMT+0000 (Coordinated Universal Time)

CREATED FOR:

  • User

The highlighted information on this page refers to functionality not yet generally available. It is available only in the Preview environment for all customers, or in the Production environment for customers who enabled fast releases.

For information about fast releases, see Enable or disable fast releases for your organization.

For information about the current release, see Third Quarter 2024 release overview.

When assigning users or roles to a task, they are allocated to work a certain number of hours to complete the task. You can manually modify the amount of hours that each user or job role is allocated when they are assigned to a task, when the task Duration Type is Simple.

Access requirements

You must have the following access to perform the steps in this article:

Adobe Workfront plan*
Any
Adobe Workfront license*
Work or higher
Access level configurations*

Edit access to Tasks

Note: If you still don't have access, ask your Workfront administrator if they set additional restrictions in your access level. For information on how a Workfront administrator can modify your access level, see Create or modify custom access levels.

Object permissions

Contribute or higher permissions to the task

Edit permissions to update allocation hours in the Edit Task box

For information on requesting additional access, see Request access to objects.

*To find out what plan, license type, or access you have, contact your Workfront administrator.

Considerations for modifying the allocation hours for a task

IMPORTANT
After you manually modify the allocations for each assignment on tasks, the Planned Hours of the tasks might update accordingly. For more information, see the section Update task Planned Hours when managing user allocations in the article Planned Hours overview.

  • The total of hours allocated to individual resources assigned to the task represents the Planned Hours of the task.

  • If there is one user or role assignment to a task, the amount of hours allocated to the user or role matches the Planned Hours of the task.

  • In the case of multiple assignments, each user or job role is assigned an equal amount of hours to work on the task, by default, if the task Duration Type is Simple. For more information, see the following articles:

  • When the task has a Simple Duration Type, you can manually change the amount of allocated hours for each user or job role to indicate that some of the task assignees might have more time to work on a task than others.

  • You cannot modify the amount of hours allocated to teams assigned to tasks.

  • You cannot manually modify the user or job role allocation for issues.

  • You can also manage daily, weekly, or monthly allocations of users to tasks or issues by using the Workload Balancer. For more information, see Manage user allocations in the Workload Balancer.

Modify the user or role allocation hours for a task

  1. Go to a task for whose assignments you want to change the allocation hours.

  2. Click the More menu next to the name of the task, then click Edit, then Assignments.

    Or

    Click the Assignments area in the task header, then click  Advanced.

  3. Ensure that the Duration Type of the task is Simple.

  4. Modify the Allocations for each task assignee. These are overall allocations for each assignment to this task, for the entire duration of the task. This might also update the overall Planned Hours of the task.

    Sample image in the Production environment:

    Sample image in the Preview environment:
    Modify allocations

  5. Click Save.

recommendation-more-help
5f00cc6b-2202-40d6-bcd0-3ee0c2316b43