Discover PDF insights with the AI Assistant

Transcript

Learn how to gain insights from your PDF files using the AI Assistant to quickly create impactful content. The AI Assistant is a secure conversational engine that improves document workflows by analyzing complex document data. To show how you can quickly craft new content based on insights from your PDF, I’ll walk through a workflow where I need to create a business report on industry digital trends. Typically, creating this report involves collecting information from different sources, analyzing and consolidating the content, and sometimes tackling writer’s block–a time consuming process that often takes hours. A colleague just emailed me this digital trend report for the financial services industry, and I can access the AI assistant directly from Outlook. Acrobat processes the document and then provides an overview, along with some suggested questions, as a starting point. So instead of reading through this 25 page document with graph stats, and case studies to see if it has any relevance, I can simply ask questions that pertain to the report I’m creating. So I’ll ask, what are the digital trends in financial markets? In response, I get a well-written, well-structured answer that is meaningful and concise. What is also helpful are the attributions to the source text in the document. When I select these attributions, I’m immediately taken to the location in the document where it’s discussed, making it easy for me to verify the accuracy of the response. These attributions are possible due to Adobe’s proprietary data extraction and attribution technology, and a deep understanding of complex documents. We pre- and post-process the output of the LLM (Language Learning Model) to provide high quality, accurate and relevant, easy to verify insights.

If you need to step away from your computer, you can continue analyzing reports using the Acrobat mobile app to see if they contain any relevance. I’m going to go ahead and use this speech to text icon to ask, what are the top digital trends in the retail industry? And again, I get a well-structured answer with attributions to the source text in the document where I can confirm the accuracy. I can immediately see that this retail report looks very relevant for the report on building. Now back at my computer, I want to learn more from these two reports and another one to gain insights and a comprehensive view across multiple industries. To do this, I select the Add Files button in the top right corner. Here.

I’ll go ahead and select reports for the retail industry and for the technology industry. And note that the tech industry report is a Word file. You can add multi-format documents such as PowerPoint or even meeting transcripts. And again, the AI Assistant will go ahead and process these two new documents.

Now I can ask a question looking for insight from across these three documents. I’m going to ask, what are the top digital trends discussed in these reports? And in response, I get a well-structured, concise answer that again has attributions to all three different reports.

And when you select these attributions, not only does each attribution go to its respective report, but also to the right place in the report. So it’s very easy for the user again to verify the accuracy of the response and easy to navigate. Now, across several complex documents.

Now I can easily copy this response with the copy button here and include it into my report that I’m building. Another typical task when dealing with multiple documents is to compare specific trends from across the industry.

So back in Acrobat, I’ll ask the AI Assistant to compare trends from these reports in a table form.

Now, Acrobat AI Assistant can also make table creation easier.

Now, it’s important to note that even with the two or more documents open, AI Assistant responses continue to be contained to the document you tell it to look at. You are in control. An AI Assistant is not looking at the documents you did not ask it to.

The table showcases the reports that were in the industries as columns and the trends as rows.

This looks like a good summary and has attributions. So all I need to do again is to use the copy button to add this to my report. Now the last thing I want to do is add an abstract to my report. So back in Acrobat I’ll type summarize this as an abstract. And again note that I did not mention digital trends. AI Assistant remembers. The context is if I’m having a conversation with a human.

Again, the response includes attributions, which I can check. And it’s in the right format for an abstract. So all I need to do is use the copy button and add this to my report that I’m working on. AI Assistant is an assistant, not an expert, but it’s very helpful in getting me to this draft stage. Turning what would have taken me at least a couple of hours into under ten minutes. The AI Assistant delivers fast time to value for your company, all while making sure your data remains yours.