Create PDFs in Office for the web

Transcript

Learn how to create PDFs without ever leaving your Microsoft Office for web apps. All the tools you need are available in your browser. Making it easy to avoid delays because you can work and create PDF files in your browser from anywhere. The Adobe Acrobat for Microsoft 365 add-on allows you to create PDF files directly inside the web versions of Word, PowerPoint, Excel, SharePoint and OneDrive for Business. The add-on is available for free in the Microsoft AppSource. And you’ll need an Acrobat DC for teams or enterprise subscription to utilize it. Contact your organization’s I.T. department if you’re unable to access the add on. To start, I have a presentation, open in PowerPoint in my web browser. I’d like to share this file with someone as a PDF. But I also want to include another separate PDF into the file to handle this workflow. I’ll convert the presentation to PDF by selecting Document Cloud in the toolbar.

Here you can upload the PowerPoint file to the Document Cloud for conversion to PDF. Notice how you can secure the PDF to add an open password as well.

I’ll select Convert. Once the PowerPoint file is converted to PDF, you can download the PDF or save to OneDrive. I’ll go ahead and save to OneDrive. Once the file is saved, if you switch over to OneDrive, you can view the newly created PDF file.

When you double click on the file, it opens in a high-quality PDF viewer in your browser. If you’re signed into the viewer, as you can see I am, underneath the Settings. You’ll have access to additional tools under the Edit menu. In the Edit menu, you can choose Organize, Combine, Export and Create. I’ll select organize to rearrange some pages and insert another PDF file. When I select Insert, I can add this PDF infographic from OneDrive. Let’s give the file a new name and then select Organize. When I open the Pages pane in the PDF viewer and scroll down, you can see the newly added infographic.

Notice that you also have access to different types of annotation tools in the toolbar, including sticky notes and a highlighter if you’d like to add them to the PDF file. The Adobe Acrobat for Microsoft 365 add-on not only allows you to create PDF files directly inside the web versions of Word, PowerPoint, Excel, SharePoint and OneDrive, but you can also organize, combine and export PDF files directly from OneDrive. This add-on gives you the ability to be productive and deliver professional documents from anywhere.