Manage content id164JBG0M0T1

Before you start with the actual content creation, you must familiarize yourself with some basic concepts of content management in AEM Guides. Then, start with creating different user groups and organizing your assets.

Key concepts

Some key concepts of content management in AEM are as follows:

Asset management

AEM Guides uses AEM’s digital asset management (DAM) to manage your DITA files. The files that you upload or check into the DAM are stored as digital assets. You can manage and edit your assets in AEM Assets. For more information about asset management, see Manage assets.

Link management

Move or rename files or change folder structure in the content repository, without worrying about broken references. All references to and from the impacted content are automatically updated. Get warnings when deleting content which is referenced from elsewhere, to prevent unintentional breakages.

Managing versions

AEM Guides provides version management for your digital assets. You can easily enable this functionality from a DITA authoring application of choice. Allowing your writers to perform the standard version control functions such as check-in and check-out.

For more information about creating versions or reverting to a specific version, see Branch, revert, and subsequent versioning.

Native DITA handling

While AEM Guides maintains the structure of your DITA files, it also enables AEM to natively handle DITA using element mapping to map the DITA elements to AEM components. The native DITA handling is used in features such as topic preview, AEM Sites publishing, and the review workflows.

Identify your role and permissions id181TF0K0MHT

AEM Guides provides three out-of-the-box groups. These groups are: Authors, Reviewers, and Publishers. Depending upon the group you are associated with, you have permissions to perform specific tasks as mentioned in the table given below. For example, publishing task can be performed only by a publisher, but not by an author or a reviewer. Similarly, an author can create a new topic, and a reviewer can only review a topic.

The following table lists various tasks and the groups that can perform those tasks:

1 If Authors and Publishers are invited for a review.

2 Depending on the rights given to the user in the document state profile.

Pre-requisites to content authoring

Work with global or folder-level profiles

In an enterprise, different groups or products may use different authoring templates, output templates, conditional attribute profiles (or subject schemes), and Web Editor configurations. Configuring these only at an enterprise (or global) level can make authors experience difficult, as they will see templates or profiles that are not relevant to them.

AEM Guides allows you to configure authoring (topic or map) templates, output templates, conditional attribute, and Web Editor configurations at an enterprise (global) level as well as at a folder level. This way, you can segregate the configurations for different departments or products in your enterprise.

Also, you can delegate the folder-specific configurations to a department or product administrators to decentralize the administration.

For details on setting up global and folder-level profiles, see Configure global or folder-level profiles in Install and configure Adobe Experience Manager Guides as a Cloud Service.