Behavior of shared folders

Last update: April 26, 2024

CREATED FOR:

  • Experienced
  • Admin

Rules for how shared folders behave when moved, deleted, and restored.

NOTE
Shared Experience Cloud folders and assets are mirrored to the Creative Cloud desktop in a 1:1 relationship. If an Experience Cloud user changes a folder (deletes, adds, or removes sharing), the action is mirrored in the Creative Cloud desktop and web. As such, if a folder is unshared, the folder and assets are deleted from your local machine. After sharing is removed, the folder and its contents are moved to the trash can on your local computer, where you can manually restore them to your machine.

Unshared folder into shared folder

You move an unshared folder into a shared folder:

Unshared folder into shared folder

Result: Both folders become shared.

Shared folder into unshared folder

You move a shared folder into an unshared folder.

Shared folder into unshared folder

Result: The unshared folder remains unshared. The shared folder remains shared.

Content from unshared folder into shared folder

You move content from an unshared folder into a shared folder.

Content from unshared folder into shared folder

Result: The content is now shared and all collaborators can see it. Storage increases by the size of the content.

Archived and deleted shared content

You archive or delete content that resides in a shared folder.

Archived and deleted shared content

Result: Content is archived for the owner of the folder. Collaborators who do not own the content can no longer access it.

Owned shared content to an unshared folder

You move content from a shared folder that you own into an unshared folder.

Owned shared content to an unshared folder

Result: The content is now unshared. The collaborators of the shared folder no longer have access to the content.

Unowned content to an unshared folder

You move content from shared folder owned by someone else into an unshared folder.

Unowned content to an unshared folder

Result: The content appears in the unshared folder and is removed from the shared folder. The collaborators of the shared folder no longer have access to the content. The content is archived for the owner of the shared folder.

Owners and editors can move content which they do not own, but viewers cannot. If owners and editors move content, it is not available in a shared folder for any user.

Archived or deleted owned folder

You archive (via web) or delete (via desktop) a shared folder that you own.

Archived or deleted owned folder

Result: The folder is unshared, then archived. The collaborators no longer have access to the folder.

Shared folder into another shared folder

You move a shared folder that you own into another shared folder that you may or may not own.

Shared folder into another shared folder

Result: As the folder is moved into Folder 2, it becomes shared with the new collaborators.

Shared content to another shared folder

You move content from a shared folder into another shared folder.

Shared content to another shared folder

Result: The content appears in Folder 2 and is now shared with new collaborators. The content is removed from Folder 1 and the owner sees it as archived, while the other collaborators no longer have access to it.

Restored content from archive

You restore content from an archive that belonged to a shared folder. You owned the content at the time it was archived.

Restored content from archive

Result: The content is restored to the shared folder and all collaborators can access it again. If the shared folder no longer exists, the content is put into an unshared copy of its original parent folder(s).

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