Asset reports asset-reports

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Asset reporting lets you assess the utility of your Adobe Experience Manager Assets deployment. With Assets, you can generate various reports for your digital assets. The reports provide useful information about your system’s usage, how users interact with assets, and which assets are shared.

Use the information in the reports to derive key success metrics to measure the adoption of Assets within your enterprise and by customers.

The Assets reporting framework uses Sling jobs to asynchronously process report requests in an ordered manner. It is scalable for large repositories. Asynchronous report processing increases the efficiency and speed with which reports are generated.

The report management interface is intuitive and includes fine-grained options and controls to access archived reports and view report run statuses (success, failed, and queued).

When a report is generated, you are notified via an inbox notification. You can view, download, or delete a report from the report listing page, where all the previously generated reports are displayed.

Generate reports generate-reports

Experience Manager Assets generates the following standard reports for you:

  • Upload
  • Download
  • Expiration
  • Modification
  • Publish
  • Brand Portal publish
  • Disk Usage
  • Files
  • Link Share

Adobe Experience Manager administrators can easily generate and customize these reports for your implementation. An administrator can follow these steps to generate a report:

  1. In Experience Manager interface, click Tools > Assets > Reports.

    Tools page to navigate assets report

  2. On the Asset Reports page, click Create from the toolbar.

  3. From the Create Report page, choose the report you want to create and click Next.

    Select report type

  4. Configure report details such as title, description, thumbnail, and folder path. By default, the folder path is /content/dam. You can specify a different path to execute the report on a specific folder.

    Page to add report details

    Choose the date range for your report. You can choose to generate the report now or at a future date and time.

    note note
    If you choose to schedule the report later, ensure that you specify the date and time in the Date and Time fields. If you do not specify any value, the report engine treats it as a report that is to be generated instantly.

    Configuration fields may differ based on the type of report you create. For example, the Disk Usage report provides options to include asset renditions when calculating the disk space used by assets. You can choose to include or exclude assets in sub-folders for disk usage calculation.

    note note
    The Disk Usage report does not include date range fields because it indicates current disk space usage only.

    Details page of Disk Usage report

    When you create the Files report, you can include/exclude sub-folders. However, you cannot include asset renditions for this report.

    Details page of Files report

    The Link Share report displays URLs to assets that are shared with external users from within Assets. The columns are not customizable.

    The Link Share report, does not include options for sub-folders and renditions because it merely publishes the shared URLs that appear under /var/dam/share.

    Details page of Link Share report

  5. Click Next from the toolbar.

  6. In the Configure Columns page, some columns are selected to appear in the report by default. You can select more columns. Cancel the selection of a column to exclude it in the report.

    Select or cancel selection of report columns

    To display a custom column name or property path, configure the properties for the asset binary under the jcr:content node in CRX. Alternatively, add it through property path picker.

    Select or cancel selection of report columns

  7. Click Create from the toolbar. A message notifies that report generation has been initiated.

  8. On the Asset Reports page, the report generation status is based on the current state of the report job, for example, Success, Failed, Queued, or Scheduled. The same status appears in the notifications inbox.To view the report page, click the report link. Alternatively, select the report, and click View from the toolbar.

    generated report status

    Click Download from the toolbar to download the report in CSV format.

    note note
    You can generate reports based on the events generated during the past 360 days. Experience Manager retains the user ID data for 30 days.

Add custom columns to reports add-custom-columns

You can add custom columns to the following reports to display more data for your custom requirements:

  • Upload
  • Expiration
  • Modification
  • Publish
  • Brand Portal publish
  • Files

To add custom columns to these reports, follow these steps:

  1. In the Manager interface, click Tools > Assets > Reports.

  2. On the Asset Reports page, click Create from the toolbar.

  3. From the Create Report page, choose a report to create. Click Next.

  4. Configure the report details such as title, description, thumbnail, folder path, and date range as applicable. Click Next.

  5. Select the applicable information from the list of Default Columns. To display a custom column, specify the name of the column under Custom Columns.

    Specify name for custom column of report

  6. Add the property path under the jcr:content node in CRXDE using the property path picker. Alternatively, type the path in the property path field.

    Map the property path from paths in jcr:content

    To add more custom columns, click Add and repeat the above steps.

  7. Click Create from the toolbar. A message notifies that the report generation is initiated.

Troubleshooting information tips-troubleshoot

  • If the Disk Usage Report does not generate and if you are using Dynamic Media, ensure that all assets are processed correctly. To resolve, reprocess the assets and generate the report again.

See also