Configure asset metadata mapping between Adobe Workfront and Experience Manager Assets

You can map the asset metadata fields between Adobe Workfront and Experience Manager as a Cloud Service applications. As a result of mapping metadata fields, when you send an asset from Workfront to Experience Manager Assets, you can view the mapped asset metadata in Experience Manager Assets.

For example, if you need to retain the metadata fields for an image such as name, description, and the project it belongs to in Workfront when you send the image to Experience Manager Assets, configure and map these fields to Experience Manager Assets properties.

Use Case

An image add-users-workfront.png exists in the Metadata Syncs project in Adobe Workfront application. You need to send that image to Experience Manager Assets as a Cloud Service with the following metadata:

  • Project Name

  • Document Name

  • Document description

Prerequisites

Set up metadata mapping in Workfront

To set metadata mapping for the Project Name, Document Name, and Document Description fields in Workfront:

  1. Click the Main Menu icon Show Menu available in the upper-right corner of the Adobe Workfront application, then click Setup.

  2. Select Documents in the left panel, then select Experience Manager Assets.

  3. Select the Experience Manager Assets integration and click Edit.

  4. Click Metadata. In the Assets tab, map the Project > Name Workfront field to the wm:projectName Experience Manager Assets field. If you do not find the exact match, Adobe recommends to look for the best match to map the Workfront and Experience Manager Assets field. You can avoid mapping fields of different data types. For example, mapping a date Workfront field to a description Assets field.

  5. Map the Document > Name Workfront field to the wm:documentName Experience Manager Assets field.

    Mapping in Workfront

  6. Map the Document > Description Workfront field to the dc:description Experience Manager Assets field.

Send the image from Workfront to Experience Manager Assets

To send the image from Workfront to Experience Manager Assets:

  1. Click the Main Menu icon Show Menu available in the upper-right corner of the Adobe Workfront application, then click Projects.

  2. Click New Project to create a new project.

  3. Click Documents option available in the left pane, drag and then select the image that you need to send to Experience Manager Assets.

  4. Click Send to, then choose the Experience Manager Assets Essentials integration name.

    Send to AEM

  5. Choose the destination folder for the asset and then click Select Folder.

  6. Click Save.

Configure asset metadata mapping in Experience Manager as a Cloud Service

After configuring the asset metadata mapping in Adobe Workfront, you must use the same mapping in Experience Manager Assets as a Cloud Service application to display appropriate metadata results for the image.

Metadata mapping is performed using Metadata Schemas in Experience Manager Assets. You can edit a newly added or existing metadata schema form. The metadata schema form includes tabs and form items within tabs. You can map/configure these form items to a field within a metadata node in the CRX repository. You can add tabs or form items to the metadata schema form. For more information, see Metadata Schemas.

To configure metadata mapping using a new metadata form in Experience Manager Assets as a Cloud Service:

  1. Navigate to Tools > Assets > Metadata Schemas.

  2. Click Create from the toolbar. In the dialog, provide the title of the schema form and click Create to complete the form creation process.

  3. Select the schema form and click Edit.

  4. (Optional) On the Metadata Schema Form Editor, click + to create a new tab for the Workfront fields.

  5. Click the Build Form tab and drag the Single Line Text component to the form. Click the component in the form. In the Build Form tab:

    1. Specify Project Name in the Field Label field.

    2. Specify ./jcr:content/metadata/wm:projectName in the Map to property field. As a guideline, use the following template to define the field mappings in Experience Manger Assets:
      ./jcr:content/metadata/<mapping defined for the field in workfront>.

      While configuring mappings in Workfront, you mapped wm:projectName Experience Manager Assets field to Project > Name Workfront field.

      wm refers to the namespace name and projectName refers to the property title. Use the namespace:propertyTitle format to define metadata field mappings.

      Send to AEM

  6. Click the Build Form tab and drag the Single Line Text component to the form. Click the component in the form. In the Build Form tab:

    1. Specify Document Name in the Field Label field.

    2. Specify ./jcr:content/metadata/wm:documentName in the Map to property field.
      While configuring mappings in Workfront, you mapped wm:documentName Experience Manager Assets field to Document > Name Workfront field.

  7. Click the Build Form tab and drag the Multi Line Text component to the form. Click the component in the form. In the Build Form tab:

    1. Specify Document Description in the Field Label field.

    2. Specify ./jcr:content/metadata/dc:description in the Map to property field.
      While configuring mappings in Workfront, you mapped dc:description Experience Manager Assets field to Document > Description Workfront field.

  8. Click Save to save the changes.

Apply metadata settings to image folder

After configuring the metadata settings in Experience Manager as a Cloud Service application, apply those settings to the folder that contains the image that is sent from the Workfront application.

To apply metadata settings to the image folder:

  1. Navigate to Tools > Assets > Metadata Schemas.

  2. Select the metadata schema from the available list and click Apply to Folder(s).

  3. Select the destination folder to which the image is sent from the Adobe Workfront application and click Apply.

You can navigate to the image in Experience Manager Assets and view the metadata associated with the image. Select the image and click Properties to view the image metadata.

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