Using Assets view

Transcript

In this video, we’re going to learn how to filter, search, and download assets in Adobe Asset Essentials. Asset Essentials provides tools for targeted search and filtering. But first, let’s start by changing up how we view assets. Often, the default view is sufficient. However, what if I wanted to view my assets in a different way? Here I have my assets in the Whistler Mountain Biking folder. And in the top right, we can select the View Switcher, which provides several options. This view is great when we want to see many assets at once, as well as some of their metadata. The other views, Grid, Gallery, and Waterfall, show larger asset previews in slightly different sizes and constraints. We can also sort assets by selecting a Sort By property from the dropdown, and then toggling either ascending or descending sort order. While browsing by folder is an effective way to discover assets, search and filtering is available as well. Start by entering a full text word or phrase to search across asset essentials, returning assets that match this term. Search terms are matched against the assets metadata, and for full text assets, such as PDF, against the text contents of the assets as well. Along with full text search, we can filter by a variety of facets. So we can filter by path, or in other words, by folder. File. Asset status. File type. MIME type. And a variety of other filter options. We’re not limited to only the filters Asset Essential provides. We can add custom filters as well. From the Custom Filters section, select Add Filters, and then select as many of the available custom filters as you want. These filters then show up in the filter bar only for your user. As we use the filters, our search bar at the top is updated to reflect them. If I find myself making a particular search often, I can always save that search. We need to provide the safe search a name, and it should be semantic so we understand what it is later on in the future. Once we’ve created our safe search, it shows up in the Save Searches dropdown, and can be updated by selecting New Filters, and then selecting Update. Let’s go back and check out the full text search in a little bit more detail. We’ll clear our existing search. And then enter a new full text search term. As you can see, our Ski Touring in Mont Blanc PDF pamphlet is returned in our search results. We can confirm that the search includes looking at the text in the PDF because none of our metadata or tags for this asset contain our search term, Experience the World. We can further verify this by using the PDF Previews inline search tool to find the text in the PDF. And here it is. Let’s head back and search for some video content now. Once we find and open the video, AssetEssentials Video Player loads our video in the preview window, allowing us to script through the video and preview the asset. Similarly, if we open an image asset, we can zoom in and look around the image. As you know, we can make edits to images directly in AssetEssentials using Adobe Photoshop Express. And this is incredibly empowering as it allows users to quickly and easily make changes to image assets that would otherwise require a professional creative. But for more advanced edits, we may need to update these assets outside of AssetEssentials using tools like Adobe Photoshop or Illustrator. AssetEssentials makes it easy to download assets. From the Details view, the current asset can be downloaded using the big Download button at the top. Or multiple assets can be selected for download. Simply return to the browser search view, locate the assets or folders to download, and from the action bar at the top, select Download. And the assets are automatically zipped and downloaded to your local machine. We can also download renditions of the asset that are automatically generated when assets are uploaded to AssetEssentials. Simply locate the asset whose renditions you’re interested in, open its Details view, and select the Renditions view on the far right. The asset renditions are listed with some information describing them. Clicking on them provides a preview. And once you’ve located the rendition to download, select the download icon next to it. Or make sure it’s selected and use the Download Rendition button at the bottom. Now that we’ve spent a little time clicking around and opening assets in AssetEssentials, let’s explore Recently Viewed. Recently Viewed, as the name implies, is simply a view into AssetEssentials listing the assets you’ve most recently viewed. Be it in the last few minutes or the last few weeks. This can really boost efficiency since assets tend to be accessed frequently as they’re being worked on. So this can provide a very convenient way to access assets that you’re working on. Just select Recently Viewed on the left and a Recently Viewed Assets display. We can of course sort the content and change the time window. Remember, this view populates based on the current user’s historical activity, so only the content you viewed will appear here. Alright, you should now know how to filter, navigate, and download assets with AssetEssentials. Thanks for watching.