Using Assets Essentials

Learn how to filter, search, and download assets in Assets Essentials.

In this video, we’re going to learn how to filter, search and download assets in Adobe Asset Essentials. Asset Essentials provides tools for targeted search and filtering, but first let’s start by changing up how we view the assets. Sometimes the default preview is good, however, what if I wanted to view my assets in a different way? Here I have my assets in the Whistler Mountain Biking folder and in the top right, we can select the gallery view dropdown to toggle between list view, grid view, gallery view, and waterfall view. List view is great when we are less concerned with the preview. Grid view is our default view. Gallery view focuses on more of the visual aspect of the content and waterfall view is used for vertical scrolling.
Waterfall view can be helpful when we resize our screen or have limited screen space and want to use other applications in tandem with Asset Essentials. We can also sort our assets by selecting the sort by checkbox, then select name, size or modified from the dropdown in either ascending or descending order.
Although this can help, we have much more advanced filters available within Asset Essentials. To start, we can select the filters button to populate the filter sidebar. We can search by asset type, file type, image size, as well as filter by create and modified dates within a folder or subset of folders. As we select the filters, our search bar at the top is updated. If I find myself making this particular search often, I can select save search and the pop over to add a saved search appears. Enter a name to remember the search by then select save. Saved searches are added to the saved searches dropdown and can be updated by selecting new filters followed by selecting update. We can also rename the search and delete the search by selecting the trash icon followed by selecting delete.
Sometimes we’re unsure of the image type or want to find an asset based on text or metadata. Asset essentials can also search based on keywords, titles and other metadata associated with the file. Let’s test this out and locate a PDF that has the text, experience the world. After resetting the search, I can enter the text and select ENTER to search my assets. As you can see our ski touring in Mont Blanc pamphlet populates as a result. We can confirm the search works for the text in the PDF, because none of our metadata or tags contain the “Experience the World” phrase. We can also select the in text search tool next to our information metadata in the top right to find the text in the PDF. After entering experience the world and selecting ENTER, we can see that the text is highlighted in the document.
Going back to our search bar, let’s look at some video content.
Once we select the video, the video player loads our video in the preview window, allowing us to scrub through the video and preview the asset. Nothing too fancy.
However with image assets, we can zoom in and look around the image and as you already know, we can make edits using Photoshop Express.
Next, let’s download some of our assets.
Although Asset Essentials allows for basic photo editing with Adobe Photoshop Express, we will still need to update assets outside of Asset Essentials for more advanced edits. To download assets, we first need to find and select the assets in question. Let’s download some bike images.
After selecting the assets, using the blue task bar at the top, we can select download and Asset Essentials automatically zips the files and downloads them to our downloads folder on our local machine. This includes downloading folder structures and all the nested content.
If we were to download our adventurous folder, it would download all our adventures and the assets within each adventure using the same folder structure found in Asset Essentials.
We can also download renditions of an asset that are automatically made when certain assets are uploaded to Asset Essentials. For example, let’s say we wanted to update the thumbnail of an adventure with a new asset. We can find the asset, double click it to open the preview, then select the renditions option on the far right to open the renditions of the image. As you can see, I have different thumbnails and sizes I can select that Asset Essentials already generated for me. Simply select the thumbnail size using the tick box and select download at the bottom. Now that we have explored quite a bit of content, let’s look at the recently viewed tab. Select the hamburger menu, followed by selecting recently viewed. As you can see, all our content that was recently viewed is available. I can of course, sort the content and look at earlier in the week or month. This view populates content based on the current user. So only the content you viewed will appear.
You should now know how to filter, navigate and download assets in Adobe Asset Essentials. Thanks for watching. -