[AEM Assets]{class="badge positive" title="Applies to AEM Assets)."}
Share assets in Content Hub search-assets-as-a-link
Create a link to selected assets to share them with others easily. As an authorized Content Hub user, select one or more assets available in your Content Hub environment, generate a link, and send it to other private or public users.
Prerequisites prerequisites
Content Hub users can create a link to selected assets and share it with other users.
Share assets share-assets
To share one or more assets with private or public users, execute the following steps:
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Navigate to your Content Hub homepage, select one or more assets and click
You can also select and share assets available in
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View an asset or review the list of assets available in Share assets dialog box. Click
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Specify a title and an optional description that defines the set of selected assets.
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Select Period of expiration.
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Under Who can access drop down, select the access options and click Get Link to generate a link to share with the selected users. Private users need to sign in to their Content Hub environment to access the shared assets page. Whereas, public users, as guests, can access the shared assets page without signing in to Content Hub.
Share an asset from its preview page share-asset-from-preview-page
Execute the following steps to share an asset while previewing it:
- Navigate to the Content Hub homepage and click the asset thumbnail to preview the asset and display the menu options on the right pane of the dialog box.
- Select
- Follow Steps 3 to 5 in Share assets section to generate and share the asset link (Private or public) from this Share panel.
Access the shared assets access-shared-assets
Access the shared assets page through the link and do the following:
- Select one or more assets and click
- Click the asset thumbnail to see the asset’s metadata.
- On the shared assets page (accessed through a private link), click an asset thumbnail and select
Frequently asked questions faqs-share-assets-content-hub
What does sharing assets in AEM Assets Content Hub mean?
Sharing assets in AEM Assets Content Hub allows authorized users to easily share one or more assets or entire collections with others by generating a link. This link can be sent to private users (who must sign in) or public users (who can access as guests), giving recipients direct access to view and download the selected assets.
How do I share assets or collections with others using AEM Assets Content Hub?
To share assets or collections in AEM Assets Content Hub, navigate to the Content Hub homepage, select one or more assets (or go to the Collections tab for collections), and click the Share icon. In the Share dialog, you can preview the assets, remove any if needed, add a title and description, select who can access the link (private or public), set an expiration period, and then click Get Link to generate and copy the shareable URL. The link can then be sent to team members or stakeholders.
What access options are available when sharing assets in AEM Assets Content Hub, and how do they differ?
Content Hub allows you to choose between two access options for shared links: private and public. Private links require recipients to sign in to their Content Hub environment to view and download assets, providing added security. Public links can be accessed by anyone with the link, without requiring sign-in. Each link type comes with its own expiration settings, such as 24 hours to one week for public links and custom dates for private links.
Is there any configuration managed by administrator to be able to generate public links for assets in AEM Assets Content Hub?
Yes, administrators can enable or disable the Enable Public Link toggle available in Collections and Sharing tab on the Configuration UI to be manage the generation of public links for assets in AEM Assets Content Hub.
Can I set expiration dates for shared asset links in AEM Assets Content Hub, and why is this important?
Yes, you can set expiration dates for both private and public shared links in AEM Assets Content Hub. For public links, you can choose from presets like 24 hours up to one week, while private links allow you to select from presets or set a custom expiration date. Expiration dates are important because once the link expires, it can no longer be used to access or download the assets, which helps maintain the security and control of your content.
What can recipients do with the shared asset link created using AEM Assets Content Hub, and are there options for downloading different renditions?
Recipients who receive a shared asset link can open it in their browser to preview, select, and download the assets provided. If asset renditions are enabled in AEM Assets Content Hub, recipients can choose which renditions (such as Original or Static) they want to download. The assets and renditions are downloaded as a zip file, and metadata can be viewed by clicking the asset thumbnail. The link remains functional until its set expiration date.