Review a grouped approval
When you’re assigned to a grouped approval, all the documents in the group appear together so you can make a decision on each one. You can approve or request changes on every document at once, or make a decision on each document individually.
If one or more documents are marked Needs work in a multi-stage grouped approval, the group cannot advance to the next stage until all the documents in the group have an approved decision. For more information, see Resolve a “Needs work” decision on a single document in a multi-stage grouped approval.
Access requirements
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| Adobe Workfront package | Any Workflow package to manage approvals using Adobe cloud storage |
| Adobe Workfront license |
Contributor or higher Review or higher |
| Access level configurations | View or higher access to the objects associated with approvals |
| Object permissions | View or higher permissions to the objects associated with approvals |
For information, see Access requirements in Workfront documentation.
Review a grouped approval from the My Approvals widget in Home
The My Approvals widget in Home groups the documents under a single approval so you can act on all of them together.
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Click the Home icon in the upper-left corner of Adobe Workfront, then find the My Approvals widget.
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Open the grouped approval. All the documents in the group are listed together, with the number of items in the group at the top.
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Make a decision using one of the following:
- Mark all approved: Records an approved decision on every document in the group at once.
- Mark all needs work: Records a needs-work decision on every document in the group at once.
- Make decision: Make an individual decision on a single document. Repeat for each document you want to decide on separately.
Review a grouped approval in the Frame.io viewer
In the Frame.io viewer, all the documents in the group display together so you can make a quick decision on each one, or open a document to review it in detail.
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Go to your review email notification and click Go to review, or open the grouped approval from the My Approvals widget in Home.
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Do one of the following:
- Make a quick decision on each document directly from the group page, without opening it.
- Click a document to open it, add comments or markup, then use the arrow to move to the next document in the group. The document counter (for example, 1 of 2) shows your place in the group.
For more information on commenting and markup in the Frame.io viewer, see Review and approve with the Frame.io viewer.
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Choose a decision for each document:
- Approved: The document does not need changes and is ready for use.
- Needs Work: The document needs changes and is not ready for use.
For more information about decisions, see Document decision status overview.
Additional resources
This article covers information about reviewing a group of documents. For information on making a decision on a single document, adding markup, and more, see