[AEM Assets]{class="badge positive" title="Applies to AEM Assets)."}

Manage collections in Content Hub manage-collections

A collection refers to a set of assets that can be shared among users. A collection can include assets from different locations while maintaining their referential integrity.

Content Hub lets you create public collections. These collections are accessible to all the entitled users, creating a shared space where multiple users can efficiently access and utilize content. Collections promote collaborative use of resources for increased efficiency and convenience. Within the collection browse page, you can:

It helps users to easily access and manage the diverse assets available within Content Hub.

Prerequisites prerequisites

Content Hub users can perform the actions mentioned in this article.

Create collections create-collections

You can choose to create a new collection or add assets to an existing collection while managing governance.

Create a new collection create-new-collection

Execute the steps below to control access while creating collections:

Add assets to an existing collection add-assets-to-existing-collection

To add assets to an existing collection, select the assets you need to add to the collection. Click Add to collection. You are prompted to select the collection.

Choose the collection where you need to add the asset. You can also search the existing collection using the search bar.
Select the collection(s) to which you need to add the assets and click Add to collection.

View collections view-collections

Navigate to the Collections tab and search for the collection name. You can use filters to refine your search results by selecting specific criteria, helping you quickly find the most relevant collections.

To view the list of assets available in a collection, click the collection name. You can also apply filters within a collection to narrow down the asset results. Click the asset that you need to view within a collection. Content Hub displays the detailed view for the asset. See asset details.

Filter collections view filter-collections-view

Content Hub allows you to filter collections view to easily find exactly what you are looking for by narrowing down options based on your preferences. Ensure the configuration of Collections in Content Hub.

To filter the collections view, go to Collections tab and navigate to Collections drop down. Choose among the following options:

Moreover, to filter the collections view based on access permissions, go to Collections tab and navigate to one of the following options:

Download assets available within a collection download-assets-within-collection

To download assets available within a collection, navigate to the Collections tab.
Click icon on the collection card.

All the assets in the collection are downloaded.

You can also open the collection to download the assets individually. Click the collection containing the assets that you need to download. Select the assets and click Download.

Learn how to download an asset from the Content Hub.

Share assets available within a collection share-assets-available-within-collection

You can also share the assets available within a collection. Ensure to enable public link sharing in Content Hub. Navigate to the Collections tab. Select the icon on the asset card. The share link is copied. You can share the copied link with the recipient. Learn more about sharing assets in the Content Hub.

Content Hub Collections provides comprehensive governance tools for effective asset management, including customizable sharing permissions and collaboration features. From read-only access to full administrative control, these settings support fine governance over asset distribution. When sharing an asset either individually or as part of a collection, the scope of access is determined by the collection’s current access level assigned to the user. Alternatively, you cannot share a private collection.

Edit details of a collection edit-details-of-collection

To edit Title and Description of a collection, click the collection name and then click the icon. Collection Details screen appears that allows you to edit the Title and Description of a collection. Click Save Changes to confirm the modifications. Moreover, you can update the access to the collection through the Edit Collection dialog, depending on the configuration.

Remove assets from a collection remove-assets-from-a-collection

The following users can remove single or multiple assets from a collection:

To remove assets from a collection, click the collection from which you need to remove assets, select the assets and click Remove from collection.

You are prompted to confirm the asset removal. Click Remove.
The selected assets are successfully removed from the collection.

Delete a collection delete-collection

Only administrators and creator can delete a collection. To delete a collection, navigate to the Collections tab and click the collection that you need to delete. Click icon to delete the collection.

Pin or Unpin collection pin-unpin-collection

Content Hub Administrators can pin collections in Content Hub for quick access. Pinned collections are displayed in a dedicated Pinned section on the Collections home page, making it easier to keep important collections within reach. For quick access, you can pin or unpin a collection by executing the steps below:

Mark Collections as Favorite favorite-collection

You can mark Collections as Favorite in Content Hub, making it easier to organize and retrieve them. Once added, your favorite collections are conveniently available from the Favorites tab on the Content Hub home page. Additionally, you can search assets within Favorite Collections. To mark collections as Favorites, follow these steps:

Frequently asked questions faqs-manage-collections-content-hub

What do you refer to as collections in AEM Assets Content Hub?

A collection in AEM Assets Content Hub refers to a set of assets that can be shared among users. Collections can include assets from different locations while maintaining their referential integrity. They create a shared space for users to efficiently access and utilize content.

How can I create a new collection in AEM Assets Content Hub?

To create a new collection in AEM Assets Content Hub, go to the Collections tab and click Create Collection. In the new Collection window, add a Title and Description, select the access control type under the Who can access dropdown list, and click Create. You can then add assets to the collection.

What types of access control are available when creating a collection in AEM Assets Content Hub?

There are three access control types in AEM Assets Content Hub: Private - Only the creator and administrators can edit and access, Public - View only - Everyone can view, but only creator and administrators can edit, and Public - View and edit - everyone can access and edit the collection without restrictions.

Who can perform actions on collections in AEM Assets Content Hub?

AEM Assets Content Hub users can perform actions such as creating, viewing, sharing, downloading, removing, deleting, pinning collections, and marking them as favorites. Administrators have additional privileges, such as viewing all access options and deleting collections.

How do I add assets to an existing collection in AEM Assets Content Hub?

To add assets to an existing collection in AEM Assets Content Hub, select the assets you want to add, click Add to collection, and choose the collection from the list. You can also search for collections using the search bar. Click Add to collection to confirm the action.

Can collections be filtered and searched in AEM Assets Content Hub?

Yes, collections can be filtered and searched in AEM Assets Content Hub by name, access permissions, or creator. Filters include options like All Collections, Only me, Anyone can view, Anyone can edit, Created by anyone, and Created by me.

How do I download assets from a collection in AEM Assets Content Hub?

To download assets from a collection in AEM Assets Content Hub, navigate to the Collections tab and click the download icon on the collection card to download all assets. You can also open the collection, select individual assets, and click Download to download them separately.

How can assets be shared from a collection in AEM Assets Content Hub?

Assets can be shared by enabling public link sharing in AEM Assets Content Hub. Select the share icon on the asset card to copy the share link, which can then be sent to recipients. Note that private collections cannot be shared.

Who can remove assets from a collection in AEM Assets Content Hub?

An owner of the collection, an administrator, or a non-admin user with edit rights can remove single or multiple assets from a collection in AEM Assets Content Hub. To remove, select the assets and click Remove from collection, and then confirm the removal.

Who is allowed to delete a collection from AEM Assets Content Hub and how is it done?

Only administrators and the creator of a collection can delete it. To delete, navigate to the Collections tab, select the collection, and click the delete icon. The collection is removed from AEM Assets Content Hub.

What all options can an administrator configure for collections in AEM Assets Content Hub?

Administrator can enable or disable the following options for collections in AEM Assets Content Hub: