Understand search interface

Familiarize yourself with the search interface and the available actions.

Understand Experience Manager Assets search results interface

Figure: Understand Experience Manager Assets search results interface.

A. Save search as a smart collection. B. Filters or predicates to narrow the search results. C. Display files, folders, or both. D. Click Filters to open or close the left rail. E. Search location is DAM. F. Omnisearch field with user-provided search keyword. G. Select the loaded search results. H. Number of displayed search results out of the total search results. I. Close search. J. Switch between card view and list view.

Dynamic search facets

You can discover the desired assets faster from the search results page using the dynamically updated number of expected search results in the search facets. The expected number of assets are updated even before applying the search filter. Seeing the expected count against the filter helps you navigate through the search results quickly and efficiently.

See the approximate number of assets without filtering search results in search facets.

Figure: See the approximate number of assets without filtering search results in search facets.

Understand search results and behavior

Basic search terms and results

You can run keyword searches from the OmniSearch field. The keyword search is not case-sensitive and is a full-text search (across the popular metadata fields). If more than one keyword is used, AND is the default operator between the keywords.

The results are sorted by relevance, starting with closest matches. For multiple keywords, more relevant results are the assets that contain both terms in their metadata. Within metadata, keywords appearing as smart tags are higher ranked than keywords appearing in other metadata fields. Experience Manager allows giving a particular search term higher weight. Also, it is possible to boost the rank of a few targeted assets for specific search terms.

To quickly find the relevant assets, the rich interface provides filtering, sorting, and selection mechanisms. You can filter results based on multiple criteria and see number of searched assets for various filters. Alternatively, you can rerun search by changing the query in the Omnisearch field. When you change your search terms or filters, the other filters remain applied to preserve your search’s context.

When the results are many assets, Experience Manager displays the first 100 in the card view and 200 in the list view. As users scroll, more assets are loaded. This is to improve the performance. Watch a video demonstration of the number of assets displayed.

At times, you may see some unexpected assets in the search results. For more info, see unexpected results.

Experience Manager can search many file formats and the search filters can be customized to suit your business requirements. Contact your administrator to understand what search options are made available for your DAM repository and what restrictions your account has.