Upload assets
You can upload various types of assets (including images, PDF files, RAW files, and so on) from your local folder or a network drive to Experience Manager Assets.
You can choose to upload assets to folders with or without a processing profile assigned to them.
For folders that have a processing profile assigned, the profile name appears on the thumbnail in the card view. In the list view, the profile name appears in the Processing Profile column. See Processing Profiles.
Before uploading an asset, ensure that it is in a format that Experience Manager Assets supports.
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In the Assets user interface, navigate to the location where you want to add digital assets.
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To upload the assets, do one of the following:
- On the toolbar, click Create. Then on the menu, click Files. You can rename the file in the presented dialog if needed.
- In a browser that supports HTML5, drag the assets directly on the Assets user interface. The dialog to rename file is not displayed.
To select multiple files, select the
Ctrl
orCommand
key and select the assets in the file picker dialog. When using an iPad, you can select only one file at a time.You can pause the uploading of large assets (greater than 500 MB) and resume it later from the same page. Click Pause beside progress bar that appears when an upload starts.
The size above which an asset is considered a large asset is configurable. For example, you can configure the system to consider assets above 1000 MB (instead of 500 MB) as large assets. In this case, Pause appears on the progress bar when assets of size greater than 1000 MB are uploaded.
The Pause option does not show if a file greater than 1000 MB is uploaded with a file less than 1000 MB. However, if you cancel the less than 1000-MB file upload, the Pause option appears.
To modify the size limit, configure the chunkUploadMinFileSize
property of the fileupload
node in the CRX repository available at /apps/dam/gui/content/assets/jcr:content/actions/secondary/create/items/fileupload
.
When you click Pause, it toggles to the Play option. To resume uploading, click Play.
To cancel an ongoing upload, click close (X
) next to the progress bar. When you cancel the upload operation, Assets deletes the partially uploaded portion of the asset.
The ability to resume uploading is especially helpful in low-bandwidth scenarios and network glitches, where it takes a long time to upload a large asset. You can pause the upload operation and continue later when the situation improves. When you resume, uploading starts from the point where you paused it.
During the upload operation, Experience Manager saves the portions of the asset being uploaded as chunks of data in the CRX repository. When the upload completes, Experience Manager consolidates these chunks into a single block of data in the repository.
To configure the cleanup task for the unfinished chunk upload jobs, go to https://[aem_server]:[port]/system/console/configMgr/org.apache.sling.servlets.post.impl.helper.ChunkCleanUpTask
.
timeout configuration
to less than the time it takes for an asset to upload, you encounter a session timeout situation while the asset upload is in progress. Therefore, change the chunkUploadMinFileSize
and chunksize
so that each chunk request refreshes the session.-
To ensure that chunk upload is enabled for files with sizes likely to cause credential expiry while upload is in progress.
-
To ensure that each chunk finishes before the credential expires.
If you upload an asset with the same name as an asset that is already available at the location where you are uploading the asset, a warning dialog is displayed.
You can choose to replace an existing asset, create another version, or keep both by renaming the new asset that is uploaded. If you replace an existing asset, the metadata for the asset and any prior modifications (for example, annotate or crop) you made to the existing asset are deleted. If you choose to keep both assets, the new asset is renamed with number 1
appended to its name.
If the asset you upload exists in Assets, the Duplicates Detected dialog warns that you are attempting to upload a duplicate asset. The dialog appears only if the SHA 1
checksum value of the binary of the existing asset matches the checksum value of the asset you upload. In this case, the names of assets do not matter.
To retain the duplicate asset in Assets, click Keep. To delete the duplicate asset you uploaded, click Delete.
Experience Manager Assets prevents you from uploading assets with the forbidden characters in their filenames. If you try to upload an asset with file name containing a disallowed character or more, Assets displays a warning message and stops the upload until you remove these characters or upload with an allowed name.
To suit specific file naming conventions for your organization, the Upload Assets dialog lets you specify long names for the files that you upload.
However, the following (space-separated list of) characters are not supported:
- asset file name must not contain
* / : [ \\ ] | # % { } ? &
- asset folder name must not contain
* / : [ \\ ] | # % { } ? \" . ^ ; + & \t
Do not include special characters in the extensions of asset filenames.
In addition, the Assets user interface displays the most recent asset that you upload or the folder that you created first.
If you cancel the upload operation before the files are uploaded, Assets stops uploading the current file and refreshes the content. However, files that are already uploaded are not deleted.
The upload progress dialog in Assets displays the count of successfully uploaded files and the files that failed to upload.
Serial uploads
Uploading numerous assets in bulk consumes significant I/O resources, which may adversely impact the performance of your Assets deployment. In particular, if you have a slow internet connection, the time to upload drastically increases due to a spike in disk I/O. Moreover, your web browser may introduce additional restrictions to the number of POST requests Assets can handle for concurrent asset uploads. As a result, the upload operation fails or terminates prematurely. In other words, Experience Manager Assets may miss some files while ingesting a bunch of files or altogether fail to ingest any file.
To overcome this situation, Assets ingests one asset at a time (serial upload) during a bulk upload operation, instead of the concurrently ingesting all the assets.
Serial uploading of assets is enabled by default. To disable the feature and allow concurrent uploading, overlay the fileupload
node in Crx-de and set the value of the parallelUploads
property to true
.
Upload assets using FTP
Dynamic Media enables batch uploading of assets via FTP server. If you intend to upload large assets (>1 GB) or upload entire folders and subfolders, you should use FTP. You can even set up FTP upload to occur on a recurring scheduled basis.
To upload assets using FTP
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Using your choice of FTP client, log in to the FTP server using the FTP user name and password that you received from the provisioning email. In the FTP client, upload files or folders to the FTP server.
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Open the Dynamic Media Classic desktop application, then sign in to your account.
Your credentials and sign-in were provided by Adobe at the time of provisioning. If you do not have this information, contact Adobe Customer Support.
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On the Global Navigation Bar, click Upload.
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On the Upload page, near the upper-left corner, click the Via FTP tab.
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On the left side of the page, choose an FTP folder to upload files from; on the right side of the page, choose a destination folder.
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Near the lower-right corner of the page, click Job Options and then set the options you want based on the assets in the folder you selected.
See Upload Job Options.
NOTE
When you upload assets via FTP, the upload job options you set in Dynamic Media Classic (S7) take precedent over asset processing parameters set in Experience Manager. -
In the lower-right corner of the Upload Job Options dialog box, click Save.
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In the lower-right corner of the Upload page, click Submit Upload.
To view the progress of the upload, on the Global Navigation Bar, click Jobs. The Jobs page displays the progress of the upload. You can continue working in Experience Manager and return to the Jobs page in Dynamic Media Classic at any time to review an in-progress job.
To cancel an upload job in progress, click Cancel next to the Duration time.
Upload Job Options
Upload option | Suboption | Description |
---|---|---|
Job Name | The default name that is pre-filled in the text field includes the user-entered portion of the name and the date-and-time stamp. You can use the default name or enter a name of your own creation for this upload job. The job and other upload and publishing jobs are recorded on the Jobs page, where you can check the status of jobs. | |
Publish After Uploading | Automatically publishes the assets that you upload. | |
Overwrite in any folder, same base asset name regardless of extension | Select this option if you want the files you upload to replace existing files with the same names. The name of this option could be different, depending on the settings in Application Setup > General Settings > Upload to Application > Overwrite Images. | |
Uncompress Zip or Tar Files on Upload | ||
Job Options | Click Job Options so you can open the Upload Job Options dialog box and choose options that affect the entire upload job. These options are the same for all file types. You can choose default options for uploading files starting on the Application General Settings page. To open this page, choose Setup > Application Setup. Select the Default Upload Options option to open the Upload Job Options dialog box. | |
When | Select One-Time or Recurring. To set a recurring job, choose a Repeat option—Daily, Weekly, Monthly, or Custom—to specify when you want the FTP upload job to recur. Then specify the scheduling options as necessary. | |
Include subfolders | Upload all subfolders within the folder that you intend to upload. The names of the folder and its subfolders you upload are entered automatically in Experience Manager Assets. | |
Crop Options |
To manually crop from the sides of an image, select the Crop menu and choose Manual. Then enter the number of pixels to crop from any side or each side of the image. How much of the image is cropped depends on the ppi (pixels per inch) setting in the image file. For example, if the image displays 150 ppi and you enter 75 in the Top, Right, Bottom, and Left text boxes, a half-inch is cropped from each side.
These crop options are non-destructive. | |
Color Profile Options |
Choose a color conversion when you create optimized files that are used for delivery:
| |
Image-Editing Options | You can preserve the clipping masks in images, and choose a color profile. See Setting options for image edits at upload. | |
Postscript Options | You can rasterize PostScript® files, crop files, maintain transparent backgrounds, choose a resolution, and choose a color space. See Setting PostScript and Illustrator upload options. | |
Photoshop Options | You can create templates from Adobe® Photoshop® files, maintain layers, specify how layers are named, extract text, and specify how images are anchored into templates. Templates are not supported in Experience Manager. See Setting Photoshop upload options. | |
PDF Options | You can rasterize the files, extract search words and links, auto-generate an eCatalog, set the resolution, and choose a color space. eCatalogs are not supported in Experience Manager. See Setting PDF upload options. Note: The maximum number of pages for a PDF to be considered for extraction is 5000 for new uploads. This limit will change to 100 page (for all PDFs) on December 31, 2022. See also Dynamic Media limitations. | |
Illustrator Options | You can rasterize Adobe Illustrator® files, maintain transparent backgrounds, choose a resolution, and choose a color space. See Setting PostScript and Illustrator upload options. | |
EVideo Options | You can transcode a video file by choosing a Video Preset. See Setting eVideo upload options. | |
Batch Set Presets | To create an Image Set, or Spin Set from the uploaded files, click the Active column for the preset you want to use. You can select more than one preset. You create the presets in the Application Setup/Batch Set Presets page of Dynamic Media Classic. See Configuring Batch Set Presets to Auto-Generate Image Sets and Spin Sets to learn more about creating batch set presets. See Setting Batch Set Presets at upload. |
Set options for image edits at upload
When uploading image files, including AI, EPS, and PSD files, you can take the following editing actions in the Upload Job Options dialog box:
- Crop whitespace from the edge of images (see description in table above).
- Crop manually from the sides of images (see description in table above).
- Choose a color profile (see option description in table above).
- Create a mask from a clipping path.
- Sharpen images with unsharp masking options
- Knockout Background
Set PostScript and Illustrator upload options
When you upload PostScript (EPS) or Illustrator (AI) image files, you can format them in various ways. You can rasterize the files, maintain the transparent background, choose a resolution, and choose a color space. Options for formatting PostScript and Illustrator files are available in the Upload Job Options dialog box under PostScript Options and Illustrator Options.
Option | Suboption | Description |
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Processing | Choose Rasterize to convert vector graphics in the file to the bitmap format. | |
Maintain transparent background in rendered image | Maintain the background transparency of the file. | |
Resolution | Determines the resolution setting. This setting determines how many pixels are displayed per inch in the file. | |
Colorspace | Select the Color Space menu and choose from the following color space options: | |
Detect Automatically | Retains the color space of the file. | |
Force As RGB | Converts to the RGB color space. | |
Force As CMYK | Converts to the CMYK color space. | |
Force As Grayscale | Converts to the grayscale color space. |
Set Photoshop upload options
Photoshop Document (PSD) files are most often used to create image templates. When you upload a PSD file, you can create an image template automatically from the file (select the Create Template option on the Upload screen).
Dynamic Media creates multiple images from a PSD file with layers if you use the file to create a template; it creates one image for each layer.
Use the Crop Options and Color Profile Options, described above, with Photoshop upload options.
Option | Suboption | Description |
---|---|---|
Maintain Layers | Rips the layers in the PSD, if any, into individual assets. The asset layers remain associated with the PSD. You can view them by opening the PSD file in Detail view and selecting the layer panel. | |
Create Template | Creates a template from the layers in the PSD file. | |
Extract Text | Extracts the text so that users can search for text in a Viewer. | |
Extend layers to background size | Extends the size of ripped image layers to the size of the background layer. | |
Layer Naming | Layers in the PSD file are uploaded as separate images. | |
Layer Name | Names the images after their layer names in the PSD file. For example, a layer named Price Tag in the original PSD file becomes an image named Price Tag. However, if the layer names in the PSD file are default Photoshop layer names (Background, Layer 1, Layer 2, and so on), the images are named after their layer numbers in the PSD file. They are not named after their default layer names. | |
Photoshop and Layer Number | Names the images after their layer numbers in the PSD file, ignoring original layer names. Images are named with the Photoshop filename and an appended layer number. For example, the second layer of a file called Spring Ad.psd is named Spring Ad_2 even if it had a non-default name in Photoshop. | |
Photoshop and Layer Name | Names the images after the PSD file followed by the layer name or layer number. The layer number is used if the layer names in the PSD file are default Photoshop layer names. For example, a layer named Price Tag in a PSD file named SpringAd is named Spring Ad_Price Tag. A layer with the default name Layer 2 is called Spring Ad_2. | |
Anchor | Specify how images are anchored in templates that are generated from the layered composition produced from the PSD file. By default, the anchor is the center. A center anchor allows replacement images to best fill the same space, no matter the aspect ratio of the replacement image. Images with a different aspect that replace this image, when referencing the template and using parameter substitution, effectively occupy the same space. Change to a different setting if your application requires the replacement images to fill the allocated space in the template. |
Set PDF upload options
When you upload a PDF file, you can format it in various ways. You crop its pages, extract search words, enter a pixels-per-inch resolution, and choose a color space. PDF files often contain a trim margin, crop marks, registration marks, and other printer’s marks. You can crop these marks from the sides of pages as you upload a PDF file.
The maximum number of pages for a PDF to be considered for extraction is 5000 for new uploads. This limit will change to 100 pages (for all PDFs) on December 31, 2022. See also Dynamic Media limitations.
Choose from the following options:
Option | Suboption | Description |
---|---|---|
Processing | Rasterize | (Default) Rips the pages in the PDF file and converts vector graphics to bitmap images. Choose this option if you want to create an eCatalog. |
Extract | Search words | Extracts words from the PDF file so that the file can be searched by keyword in an eCatalog Viewer. |
Links | Extracts links from the PDF files and coverts them to Image Maps that are used in an eCatalog Viewer. | |
Auto-Generate eCatalog from multiple page PDF | Automatically creates an eCatalog from the PDF file. The eCatalog is named after the PDF file you uploaded. (This option is only available if you rasterize the PDF file as you upload it.) | |
Resolution | Determines the resolution setting. This setting determines how many pixels are displayed per inch in the PDF file. The default is 150. | |
Colorspace | Select the Color Space menu and choose a color space for the PDF file. Most PDF files have both RGB and CMYK color images. The RGB color space is preferable for online viewing. | |
Detect automatically | Retains the color space of the PDF file. | |
Force as RGB | Converts to the RGB color space. | |
Force as CMYK | Converts to the CMYK color space. | |
Force as Grayscale | Converts to the grayscale color space. |
Set eVideo upload options
To transcode a video file by choosing from various video presets.
Option | Suboption | Description |
---|---|---|
Adaptive Video | A single encoding preset that works with any aspect ratio to create videos for delivery to mobile, tablet, and desktop. Uploaded source videos that are encoded with this preset are set with a fixed height. However, the width automatically scales to preserve the video’s aspect ratio. Best practice is to use Adaptive Video encoding. | |
Single Encoding Presets | Sort Encoding Presets | Select Name or Size if you want to sort the encoding presets listed under Desktop, Mobile, and Tablet by name or by resolution size. |
Desktop | Create an MP4 file for delivering a streaming or progressive video experience to desktop computers. Select one or more aspect ratios with the resolution size and target data rate that you desire. | |
Mobile | Create an MP4 file for delivery on iPhone or Android™ mobile devices. Select one or more aspect ratios with the resolution size and target data rate that you desire. | |
Tablet | Create an MP4 file for delivery on iPad or Android™ tablet devices. Select one or more aspect ratios with the resolution size and target data rate that you desire. |
Set Batch Set Presets at upload
If you want to automatically create an Image Set or Spin Set from uploaded images, click the Active column for the preset you want to use. You can select more than one preset.
See Configuring Batch Set Presets to Auto-Generate Image Sets and Spin Sets to learn more about creating batch set presets.
Streamed uploads
If you upload many assets to Adobe Experience Manager, the I/O requests to server increase drastically, which reduces the upload efficiency and can even cause some upload task to time out. Experience Manager Assets supports streamed uploading of assets. Streamed uploading reduces the disk I/O during the upload operation by avoiding asset storage in a temporary folder on the server before copying it to the repository. Instead, the data is transferred directly to the repository. This way, the time to upload large assets and the possibility of timeouts is reduced. Streamed upload is enabled by default in Assets.
Extract ZIP archive containing assets
You can upload ZIP archives just like any other supported asset. The same file name rules apply to ZIP files. Experience Manager lets you extract a ZIP archive to a DAM location. If the archive files do not contain ZIP as extension, enable file type detection using content.
Select one ZIP archive at a time, click Extract Archive, and select a destination folder. Select an option that you want to handle conflicts, if any. If the assets in the ZIP file exist in the destination folder, you can select one of these options: skip extraction, replace existing files, keep both assets by renaming, or create a version.
After the extraction is complete, Experience Manager notifies you in the notification area. While Experience Manager extracts the ZIP, you can go back to your work without interrupting the extraction.
Some limitations of the feature are:
- If a folder by the same name exists at the destination, the assets from the ZIP file are extracted in the existing folder.
- If you cancel the extraction, the already extracted assets are not deleted.
- You cannot select two ZIP files at the same time and extract them. You can only extract one ZIP archive at a time.
- When uploading a ZIP archive, if the upload dialog displays a 500 server error, retry after installing the latest Service Pack.