You can add an update on a Adobe Workfront object (project, task, or issue) to communicate about progress on the object. Users who are assigned or subscribed to the object can view your update. You can also tag users to bring their attention to the update.
You can add updates to an object from the following areas of Workfront:
You must have the following access to perform the steps in this article:
|Adobe Workfront plan*||
|Adobe Workfront license*||
Request or higher for issues and documents; Review or higher for all other objects
|Access level configurations*||
View or Edit access for the object the update is on
If you still don’t have access, ask your Workfront administrator if they set additional restrictions in your access level. For information on how a Workfront administrator can modify your access level, see Create or modify custom access levels.
View access to the object
For information on requesting additional access, see Request access to objects .
*To find out what plan, license type, or access you have, contact your Workfront administrator.
Go to the work item for which you want to provide an update (such as a project, task, or issue).
Click the Updates section.
Click Start a new update, then type your update.
(Optional) To add rich text formatting to your update, use any attributes on the Rich Text toolbar as you type.
|Attribute||Toolbar Button||Mac Shortcut Keys||PC Shortcut Keys|
To stop formatting text, deselect the attribute on the Rich Text toolbar.
(Optional) If you want to include text from previous updates or from other sources and distinguish it from your own update, you can mark it as a Block Quote. Click the Block Quote icon and type the text you want to quote. The quoted text displays marked with a vertical gray line. Click the Block Quote icon again to return to normal formatting.
(Optional) Add any emojis to your update.
(Optional) To add a URL link to additional information sources:
Click in your update where you want to insert a link.
On the Rich Text toolbar, click the Hyperlink icon.
In the Create Link box that appears, under URL, type or paste the URL of the source to which you want to link.
Under Text to display, type or paste the link text.
(Optional) To attach an image to your update, click the Image icon and browse to the image on your computer.
Drag the image into the update area.
(Optional) Specify any of the following items:
|Notify||Identify users who need to be notified of the update. Users assigned or subscribed to the object automatically receive notification when an update is made.
For information about how to include others on an update, see Tag others on updates.
|Commit Date||In the date picker, select the date that you commit to complete the work item. For information about Commit Date, see Commit Date overview.|
|Condition||Select a new condition for the task or issue. For information about selecting a condition, see Update Condition for tasks and issues.|
|Status||Click the arrow beside the current status, then select the desired status from the drop-down menu. For information about setting a Status, see Update task status.
Updating the status of a work item does not automatically change the status of a project. Depending on how your project is set up, you might need to make updates to the project status separately. For more information on the various project update types, see Select the project Update Type .
You cannot change the status of a work item while it is in a Pending Approval status.
|Completion Bar||(Only available on tasks) Indicate the percentage of work completed by sliding the progress bar to the desired percentage. You can also double-click the completion bar and enter the percent complete.|
|Private to my company||
Disable this option to prevent users outside your company from having access to view this update.
Click Update to add the update to the Workfront object.
A small pop-up window will appear for seven seconds after clicking Update, allowing you to undo the update and return to the editing pane before the update is posted. The update will be posted if you dismiss the undo pop-up, wait for it to disappear, or navigate away from the page.
If your Workfront administrator selects the “Never allow users to delete comments” setting in your access level, you cannot undo a comment. For more information, see Create and modify custom access levels.
To reply to an update, see Reply to updates.
There are several ways you can copy an update. After copying a link, you can share the link with others to direct them to the update.
This option copies the text from a specific update to the clipboard.
Go to the update or reply you want to copy.
Click the More menu, then click Copy body text.
This option copies the full thread link to the clipboard so you can share the thread with other users.
Go to the update thread you want to copy.
Click the More menu, then click Copy thread link.
This option copies a specific update link to the clipboard. When you share the update link, the user who follows it sees a border around the update.
Go to the update or reply you want to copy.
Click the More menu next to the individual update, then click Copy update link.
Depending on the access your Workfront administrator gives you, you might be able to delete updates you added on the Updates tab of an object. For more information, see Create or modify custom access levels in the article Create or modify custom access levels.
No Workfront user (including the Workfront administrator) can delete updates made by another user. However, if a user’s access level allows them to delete their own updates, the Workfront administrator can log in as that user and delete updates they made. For more information, see Create or modify custom access levels and Log in as another user.
Go to the update or reply you want to delete.
Click the More menu next to the update or reply you wish to delete, then click Delete.
In the message that appears, click Confirm.
Deleting an update with an attached image deletes both the comment and the image.
Go to a Timesheet on which you want to make an update.
Click the Timesheet to open it.
At the bottom of the Timesheet, click Include a comment.
In the box that displays at the bottom of the Timesheet, type an update.
(Conditional)To save your update without submitting the Timesheet for approval, click Save for Later.
To save your update and submit the Timesheet for approval, click Submit for Approval.
If your Timesheet is not set up with an approver, click Save and Close Timesheet to save your update.
The Updates tab for a Workfront object displays two types of information:
User updates: User updates are comments that you and other users in your system enter.
System updates: System updates record removing assets, adding or deleting versions, attaching or removing an approval request, as well as any edits or changes made to the documents on the object.
Depending on your Workfront license, system updates might be enabled by default. Workfront administrators can determine what is tracked in system updates, as explained in System-tracked updates. You can also filter out system updates or activities so that you see only user updates for all objects.
For more information about the difference between user and system updates, see System-tracked updates.
To enable or disable system updates:
Click the Updates tab on an object.
Click Show System Updates to slide the switch left (disabled) or right (enabled).
This option is persistent across all objects throughout Workfront and remains in the position you select, even if you log out of Workfront.