Search assets in Assets view search-assets

Assets view provides an effective search, that just works by default. The search is comprehensive as it is a full-text search. The powerful search functionality lets you quickly discover the appropriate asset and help you improve your content velocity. Assets view provides full-text search and even searches through the metadata such as smart tags, title, date created, and copyright.

To search assets,

Filter the search results refine-search-results

You can filter the search results based on the following parameters.

Figure: Filter searched assets based on various parameters.

You can sort the searched assets in increasing or decreasing order of Name, Relevance, Size, Modified, and Created. The searched assets are sorted based on Relevance, by default.

Manage custom filters custom-filters

Permissions required: Can Edit, Owner, or Administrator.

Assets view also enable you to add custom filters to the user interface. You can then apply those custom filters in addition to the standard filters to refine your search results.

Assets view provides the following custom filters:

Add custom filters add-custom-filters

To add custom filters:

Remove custom filters remove-custom-filters

To remove custom filters:

Search assets using Adobe Firefly search-firefly

You can search for an asset that is not available in any of the asset folders by utilizing the Adobe Firefly asset search feature within Experience Manager Assets. This allows you to efficiently generate assets in real-time that are not stored in the asset folders.

Before you begin search-assets-firefly-prereqs

You must have an active Adobe Express subscription.

Generate assets generate-assets-firefly

To generate new assets using Adobe Firefly:

Upload assets upload-assets-firefly

To upload the generated asset to the assets repository:

Saved searches saved-search

Search functionality is quite easy to use in Assets view. From within the search box, you cannot only type a keyword and press return to see the results, you can also quickly search again for your recently searched keywords in a single click.

You can also filter the search results based on specific criteria around metadata and type of assets. For frequently used filters, to improve the search experience, Assets view lets you save the search parameters. You can then select the saved search to search and apply the filter with just a single click as well.

To create a saved search, search for some asset, apply one or more filters, and click Save as > Saved Search in the Filters panel. You can also click Save as and select Smart Collection to save the results as a Smart Collection. See Create a Smart Collection for more details.

Work with Search results work-with-search-results

You can select the assets that display in the search results and do the following actions:

Configure search first homepage configuring-search-first-homepage

Assets view enables you to select the default landing page for your organization. When using Search First as the home page, you also have options to tailor the branding of the page by configuring the background and logo images to match your brand.

To configure the search first homepage, execute the steps below:

Setting alignment of search bar setting-alignment-search-bar

Assets view allows you to change the alignment of the search bar. You can make the search bar appear either at the center or at the top. Select the appropriate alignment and click Save.

Setting background and logo image of homepage setting-background-image-and-logo

You can add a brand logo and background image to your search first homepage. Execute the following steps:

Preview configured homepage preview-configured-homepage

You can preview to check the layout and formatting of the search first homepage. Using Preview, you can fix the layout or make modifications as per the requirement. To preview the configured homepage, execute the steps below:

Contextual Search contextual-search

You can also search assets available in the repository by defining text prompts. Experience Manager Assets automatically transforms those text prompts to search filters and displays the search results. You can view and modify automatic filters using the Filters Pane to further narrow down the search results.

Access Contextual Search access-contextual-search

To access Contextual Search in Experience Manager Assets:

Supported filters supported-filters

Contextual Search supports the following filters out-of-the-box. Base your text prompts on these filters to view appropriate search results.

Examples for the text prompts text-prompts-examples

Example 1

Text Prompt: Images created this month.

Experience Manager Assets applies the following filters automatically and displays the search results:

Example 2

Text prompt: Images at least 200px tall and 100px wide with beach and clear sky.

Experience Manager Assets applies the following filters automatically and displays the search results:

Example 3

Text prompt: I need images of blue sky that are 1500 and 2500 pixel height and created in the past month that is not expired and approved.

Experience Manager Assets applies the following filters automatically and displays the search results:

The following video illustrates the end-to-end process from accessing the Contextual Search User Interface to defining text prompts, and viewing the search results.

Disable Contextual Search disable-contextual-search

Administrators also have the option to disable Contextual Search for users in your organization. To do so, execute the following steps:

Contextual Search feedback contextual-search-feedback

If you need to provide feedback on the Contextual Search feature, click and click the Feedback icon. Select the feedback type, specify the subject and description, and click Submit.

Next Steps next-steps