Manage your digital assets managing-assets-with-the-touch-optimized-ui

In the Assets web interface, navigate to the location where you want to add digital assets.

To upload the assets, do one of the following:

• On the toolbar, tap the Create icon. Then, on the menu, then tap Files. You can rename the file in the presented dialog if needed.
• In a browser that supports HTML5, drag the assets directly on the interface. The dialog to rename file is not displayed.

To select multiple files, press the Ctrl/Command key and select the assets in the file picker dialog. From an iPad, you can only select one file at a time.

You can pause the uploading of large assets (greater than 500 MB) and resume it later from the same page. Tap the Pause icon beside progress bar that appears when the uploading starts.

The size above which an asset is considered a large asset is configurable. For example, you can configure the system to consider assets above 1000 MB (instead of 500 MB) as large assets. In this case, the Pause button in the progress bar appears when assets of size greater than 1000 MB are uploaded.

The Pause button does not show if a file greater than 1000 MB is uploaded with a file less than 1000 MB. However, if you cancel the less than 1000 MB file upload, the Pause button appears.

To modify the size limit, configure the chunkUploadMinFileSize property of the fileuploadnode in the CRX repository.

When you click the Pause icon, it toggles to a Play icon. To resume uploading, click the Play icon.

To cancel an ongoing upload, click the X button beside the progress bar. When you cancel the upload operation, Experience Manager Assets deletes the partially uploaded portion of the asset.

The ability to resume uploading is especially helpful in low-bandwidth scenarios and network glitches, where it takes a long time to upload a large asset. You can pause the upload operation and continue later when the situation improves. When you resume, uploading starts from the point where you paused it.

During the upload operation, Experience Manager saves the portions of the asset being uploaded as chunks of data in the CRX repository. When the upload completes, Experience Manager consolidates these chunks into a single block of data in the repository.

To configure the cleanup task for the unfinished chunk upload jobs, go to https://[aem_server]:[port]/system/console/configMgr/org.apache.sling.servlets.post.impl.helper.ChunkCleanUpTask.

If you upload an asset with the same name as that of an asset already available at the location where you are uploading the asset, a warning dialog is displayed.

You can choose to replace an existing asset, create another version, or keep both by renaming the new asset that is uploaded. If you replace an existing asset, the metadata for the asset and any prior modifications and history (for example annotations, crops, and so on) are deleted. If you choose to keep both assets, the new asset is renamed.

If the asset you upload exists in Experience Manager Assets, the Duplicates Detected dialog box warns that you are attempting to upload a duplicate asset. The dialog appears only if the SHA 1 checksum value of the binary of the existing asset matches the checksum value of the asset you upload. In this case, the names of assets are immaterial. In other words, the dialog can even appear for assets that have different names if the SHA 1 values for their binaries are the same.

Tap Keep to retain the duplicate asset in Experience Manager Assets. Tap Delete to delete the duplicate asset you uploaded.

Experience Manager Assets prevents you from uploading assets with forbidden characters in their filenames. If you try to upload an asset that includes the disallowed characters, Experience Manager Assets displays a warning message regarding the presence of forbidden characters in the filename and stops the upload until you remove these characters or upload with an allowed name.

To suit specific file naming conventions for your organization, the Upload Assets dialog box lets you specify long names for the files that you upload.

However, the following (space-separated list of) characters are not supported:

• asset file name must not contain * / : [ \ \ ] | # % { } ? &
• asset folder name must not contain * / : [ \ \ ] | # % { } ? \" . ^ ; + & \t

In addition, the Assets interface displays the most recent asset that you upload or the folder you create first in all the views (Card view, List view, and Column view).

Often, while uploading large assets or multiple assets simultaneously, visual indicators enable you to assess the progress. The Upload Progress dialog box displays the count of successfully uploaded files and the files that failed to upload.

If you cancel the upload operation before the files are uploaded, Experience Manager Assets stops uploading the current file and refreshes the content. However, files that are already uploaded are not deleted.

Using your choice of FTP client, log in to the FTP server using the FTP user name and password that you received from the provisioning email. In the FTP client, upload files or folders to the FTP server.

Open the Dynamic Media Classic desktop application, then sign in to your account using credentials received from the provisioning email.

On the Global Navigation Bar, tap Upload.

On the Upload page, near the upper-left corner, tap the Via FTP tab.

On the left side of the page, choose an FTP folder to upload files from; on the right side of the page, choose a destination folder.

Near the lower-right corner of the page, tap Job Options and then set the options you want based on the assets in the folder you selected.

See Upload Job Options.

In the lower-right corner of the Upload Job Options dialog box, tap Save.

In the lower-right corner of the Upload page, tap Submit Upload.

To view the progress of the upload, on the Global Navigation Bar, tap Jobs. The Jobs page displays the progress of the upload. You can continue working in Experience Manager and return to the Jobs page in Dynamic Media Classic at any time to review an in-progress job.

To cancel an upload job in progress, tap Cancel next to the Duration time.

From the Assets UI, navigate to the location of the asset you want to preview.

Tap the desired asset to open it.

In the preview mode, zoom options are available for supported Image types (with interactive editing).

To zoom into an asset, tap + (or tap the magnifying glass on the asset). To zoom out, tap -. When you zoom in, you can look closely at any area of the image by panning. The Reset Zoom arrow brings you back to the original view.

Tap the Reset button to reset the view to the original size.

Navigate to the location of the asset whose metadata you want to edit.

Select the asset, and tap Properties from the toolbar to view asset properties. Alternatively, choose the Properties quick action on the asset card.

In the Properties page, edit the metadata properties under various tabs. For example, under the Basic tab, edit the title, description, and so on.

The layout of the Properties page and the metadata properties available depend on the underlying metadata schema. To learn how to modify the layout of the Properties page, see Metadata Schemas.

To schedule a particular date/time for the activation of the asset, use the date picker beside the On Time field.

To deactivate the asset after a particular duration, choose the deactivation date and time from the date picker beside the Off Time field.

The deactivation date should be later than the activation date for an asset. After the Off Time, an asset and its renditions are not available either via the Assets web interface or through the HTTP API.

In the Tags field, select one or more tags. To add a custom tag, type the name of the tag in the box and press Enter. The new tag is saved in AEM.

YouTube requires tags to publish and have a link to YouTube (if a suitable link can be found).
To create tags, you require write permission for /content/cq:tags/default in the CRX repository.

To provide a rating to the asset, tap the Advanced tab and then tap the star at the appropriate position to assign the desired rating.

The rating score that you assign to the asset is displayed under Your Ratings. The average rating score that the asset received from users who rated the asset is displayed under Rating. In addition, the breakup of the rating scores that contribute to the average rating score is displayed under Rating Breakdown. You can search assets based on average rating scores.

To view usage usage statistics for the asset, tap the Insights tab.

Usage statistics include the following:

• Number of times the asset was viewed or downloaded.
• Channels/devices through which the asset was used.
• Creative solutions where the asset was recently used.

For more details, see Assets Insights.

Tap Save & Close.

Navigate to the Assets UI. The edited metadata properties, including title, description, ratings, and so on are displayed on the asset card in card view and under relevant columns in the list view.

From the Assets UI, select one or more assets, and then tap the Copy icon from the toolbar. Alternatively, choose the Copy quick action from the asset card.

Navigate to the location where you want to copy the assets.

Tap the Paste asset icon from the toolbar:

The assets are copied to this location.

Navigate to the location of the asset you want to move.

Select the asset, and click Move option from the toolbar.

In the Move Assets wizard, do one of the following:

• Specify the name for the asset after it is moved. Then click Next to proceed.

• Click Cancel to stop the process.

On the Select Destination dialog, do one of the following:

• Navigate to the new location for the assets, and then click Next to proceed.

• Click Back to return to the Rename screen.

If the assets being moved have any referencing pages, assets, or collections, the Adjust References tab appears beside the Select Destination tab.

Do one of the following in the Adjust References screen:

• Specify the references to be adjusted based on the new details, and then click Move to proceed.

• From the Adjust column, select/unselect references to the assets.

• Click Back to return to the Select Destination screen.

• Click Cancel to stop the move operation.

If you do not update references, they continue to point to the previous path of the asset. If you adjust the references, they are updated to the new asset path.

You can add or remove renditions for an asset, except the original. Navigate to the location of the asset for which you want to add or remove renditions.

Tap the asset to open its asset page.

Tap the Global Navigation icon, and select Renditions from the list.

In the Renditions panel, view the list of renditions generated for the asset.

Select a rendition to either view or delete the rendition.

Delete a rendition

Select a rendition from the Renditions panel, and then tap the Delete Rendition icon from the toolbar. Renditions cannot be deleted in bulk after asset processing is complete. For individual assets, you can remove renditions manually from the user interface. For multiple assets, you can customize Experience Manager to delete either specific renditions or delete the assets and re-upload the deleted assets.

Upload a new rendition

Navigate to the asset details page for the asset, and tap the Add Rendition icon in the toolbar to upload a new rendition for the asset.

You can configure the dimensions for the rendition you want displayed in the details page of an image or video asset. Based on the dimensions you specify, Experience Manager Assets displays the rendition with the exact or closest dimensions.

To configure rendition dimensions of an image at the asset detail level, overlay the renditionpicker node libs/dam/gui/content/assets/assetpage/jcr:content/body/content/content/items/assetdetail/items/col1/items/assetview/renditionpicker and configure the value of the width property. Configure the property size (Long) in KB in place of width to customize rendition on asset detail page based on image size. For size-based customization, the property preferOriginal assigns preference to the original if the size of the matched rendition is greater than the original.

Similarly, you can customize the Annotation page image by overlaying libs/dam/gui/content/assets/annotate/jcr:content/body/content/content/items/content/renditionpicker.

To configure rendition dimensions for a video asset, navigate to the videopicker node in the CRX repository at the location /libs/dam/gui/content/assets/assetpage/jcr:content/body/content/content/items/assetdetail/items/col1/items/assetview/videopicker, overlay the node, and then edit the appropriate property.

Navigate to the location of the assets you want to delete.

Select the asset, and tap the Delete icon from the toolbar.

In the confirmation dialog box, tap:

• Cancel to stop the action

• Delete to confirm the action based on the following:

  • If the asset has no references, the asset is deleted.
  • If the asset has references, an error-message informs you that One or more assets are referenced. You can select Force Delete or Cancel.

Navigate to the location of the asset or the asset folder that you want to publish or that you want to remove from the publish environment (unpublish).

Select the asset or the folder to unpublish, and click Manage Publication option from the toolbar. Alternatively, to publish quickly, select the Quick Publish option from the toolbar. If the folder you want to publish includes an empty folder, the empty folder is not published.

Select the Publish or Unpublish option as required.

Figure: Publish and unpublish options and the scheduling option.

Select Now to act on the asset right away or select Later to schedule the action. Select a date and time if you choose the Later option. Click Next.

When publishing, if an asset references other assets, its references are listed in the wizard. Only those references are displayed, that are either unpublished or modified since last publish. Choose the references that you want to publish.

When unpublishing, if an asset references other assets, choose the references that you want to unpublish. Click Unpublish. In the confirmation dialog, click Cancel to stop the action or click Unpublish to confirm that the assets are to be unpublished at the specified date.

Select a folder from the Assets UI, and tap the Properties icon from the toolbar to display the properties page.

From the Permissions tab, add members or groups under Closed User Group.

To display a login screen when users access the folder, select the Enable option. Then, select the path to a login page in AEM, and save the changes.

If you do not specify the path to a login page, Experience Manager displays the default login page in the publish instance.

Publish the folder, and then try accessing it from the publish instance. A login screen is displayed.

If you are a CUG member, enter your security credentials. The folder is displayed after Experience Manager authenticates you.

Do one of the following to open an asset in edit mode:

• Select the asset and then click the Edit icon in the toolbar.
• Tap Edit option that displays on an asset in the card view.
• In the asset page, tap the Edit icon in the toolbar.

To crop the image, tap Crop.

Select the desired option from the list. The crop area appears on the image based on the option you choose. The Free Hand option lets you crop the image without any aspect ratio restrictions.

Select the area to crop, and resize or reposition it on the image.

Use the Finish option in the upper-right corner to crop the image. Tapping Finish also triggers the regeneration of renditions.

Use the Undo and Redo icons on the top right to revert to the un-cropped image or retain the cropped image, respectively.

Tap the appropriate Rotate icon to rotate the image clockwise or anti-clockwise.

Tap the appropriate Flip icon to flip the image horizontally or vertically.

Tap the Finish icon to save the changes.

Open the asset page for an asset, or select it in the Assets UI.

Tap the Global Navigation icon, and choose [Timeline] from the list.

In the list that appears, use the Show All list to filter the results based on comments, versions, workflows, and activities.

Navigate to the location of the asset to which you want to add annotations.

Tap the Annotate icon from one of the following:

• Quick actions
• From the toolbar after selecting the asset or navigating to the asset page

Add a comment in the Comment box at the bottom of the timeline. Alternatively, mark up an area on the image and add an annotation in the Add Annotation dialog box.

To notify a user about an annotation, specify the email address of the user and add the comment. For example, to notify Aaron McDonald about an annotation, enter @aa. Hints for all matching users is displayed in a list. Select Aaron’s email address from the list to tag him with the comment. Similarly, you can tag more users anywhere within the annotation or before or after it.

After adding the annotation, tap Add to save it. A notification for the annotation is sent to Aaron.

Tap Close to exit Annotation mode.

To view the notification, log in to Experience Manager Assets with Aaron MacDonald’s credentials and tap the Notifications icon to view the notification.

To choose a different color so you can differentiate between users, tap the Profile icon and tap My Preferences.

Specify the desired color in the Annotation Color box, then tap Accept.

To view saved annotations for an asset, navigate to the location of the asset and open the asset page for the asset.

Tap the Global Navigation icon, and tap Timeline from the list.

From the Show All list in the timeline, select Comments to filter the results based on annotations.

Tap a comment in the Timeline panel to view the corresponding annotation on the image.

Tap Delete to remove a particular comment.

From the Assets UI, open the preview page for an asset.

Do one of the following:

• To print all the annotations and the review status, go to step 4.
• To print specific annotations and review status, open the Timeline and then proceed to step 3.

To print specific annotations, select the annotations from the Timeline.

To print the review status only, select it from the Timeline.

On the toolbar, tap the Print icon.

From the Print dialog box, choose the position you want the annotations or review status to display on the PDF. For example, if you want the annotations or status to print at the top-right of the page that contains the printed image, use the Top-Left (default) setting.

You can choose other settings depending on the position where you want the annotations or status to appear in the printed PDF. If you want the annotations or status to appear in a page that is separate from the printed asset, choose Next Page.

Tap Print. Depending on the option you choose in step 2, the generated PDF displays the annotations or status at the specified position. For example, if you choose to print both annotations and the review status using the Top-Left setting, the generated output resembles the PDF file depicted here.

Download or print the PDF using the options at the top-right.

To modify the appearance of the rendered PDF file, for example the font color, size, and style, background color of the comments and statuses, open the Annotation PDF configuration from Configuration Manager, and modify the desired options. For example, to change the display color of the approved status, modify the color code in the corresponding field. For information around changing the font color of annotations, see Annotating.

Return to the rendered PDF file and refresh it. The refreshed PDF reflects the changes you made.

Open the CQ-DAM-Handler-Gibson Font Manager Service configuration page from the URL https://<server>:<port>/system/console/configMgr/com.day.cq.dam.handler.gibson.fontmanager.impl.FontManagerServiceImpl.

To configure CQ-DAM-Handler-Gibson Font Manager Service, do one of the following:

• In the System Fonts directory option, specify the complete path to the fonts directory on your system. For example, if you’re a Mac user, you can specify the path as /Library/Fonts in the System Fonts directory option. Experience Manager fetches the fonts from this directory.
• Create a directory named fonts inside the crx-quickstart folder. CQ-DAM-Handler-Gibson Font Manager Service automatically fetches the fonts at the location crx-quickstart/fonts. You can override this default path from within the Adobe Server Fonts directory option.
• Create a new folder for fonts in your system, and store the desired fonts in the folder. Then, specify the complete path to that folder in the Customer Fonts directory option.

Access the Annotation PDF configuration from the URL https://<server>:<port>/system/console/configMgr/com.day.cq.dam.core.impl.annotation.pdf.AnnotationPdfConfig.

Configure the Annotation PDF with the correct set of font-family as follows:

• Include the string <font_family_name_of_custom_font, sans-serif> within the font-family option. For example, if you want to print annotations in CJK (Chinese, Japanese and Korean), include the string Arial Unicode MS, Noto Sans, Noto Sans CJK JP, sans-serif in the font-family option. If you want to print annotations in Hindi, download the appropriate font and configure the font-family as Arial Unicode MS, Noto Sans, Noto Sans CJK JP, Noto Sans Devanagari, sans-serif.

Restart the Experience Manager instance.

Download Google Noto CJK fonts from the following links, and store them in the font directory configured in Font Manager Service.

• All In One Super CJK font: https://www.google.com/get/noto/help/cjk/
• Noto Sans (for European languages): https://www.google.com/get/noto/
• Noto fonts for a language of your choice: https://www.google.com/get/noto/

Configure the annotation PDF file by setting the font-family parameter to Arial Unicode MS, Noto Sans, Noto Sans CJK JP, sans-serif. This configuration is available by default and works for all European and CJK languages.

If the language of your choice is different from the languages mentioned in step 2, append an appropriate (comma separated) entry to the default font-family.

Navigate to the location of the asset for which you want to create a version, and click it to open its asset page.

Click the Global Navigation icon, and the choose Timeline from the menu.

Click Actions at the bottom to view the available actions you can perform on the asset.

Click Save as Version to create a version for the asset.

Add a label and comment, and then click Create to create a version. Alternatively, tap Cancel to exit the operation.

To view the new version, open the Show All list in the timeline from the asset details page or the Assets interface, and choose Versions.

Select a specific version for the asset to preview it or enable it to appear in the Assets UI.

Add a label and comment for the version to revert to the particular version in the Assets UI.

To generate a preview for the version, click Preview Version.

To display this version in the Assets UI, select Revert to this Version.

To compare between two versions, go to the asset page of the asset and click the version you want to compare with the current version.

From the timeline, select the version you want to compare and drag the slider to the left to superimpose this version over the current version and compare.